HomeMy WebLinkAboutLegislationFile Number: 10-00178
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT
FOR PROPRIETARY SOFTWARE PRODUCTS, IN SUBSTANTIALLY THE
ATTACHED FORM, WITH B & L ASSOCIATES, INC., PURSUANT TO SECTION
18-86(A)(3)(D) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED,
FOR THE CONTINUED RE -LICENSING, MAINTENANCE AND PRODUCT
SUPPORT OF ITS PROPRIETARY SOFTWARE, FOR AN INITIAL PERIOD OF
ONE (1) YEAR, WITH THE OPTION TO EXTEND FOR ONE (1) ADDITIONAL
YEAR, WITH LICENSE FEES NOT TO EXCEED THE AMOUNT OF $40,968
ANNUALLY, AND MAINTENANCE AND PRODUCT SUPPORT, IN THE AMOUNT
NOT TO EXCEED $42,768 ANNUALLY; ALLOCATING FUNDS FROM ACCOUNT
NO. 00001.251000.546000.0.0, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED.
WHEREAS, on May 8, 2003, the Miami City Commission adopted Resolution No. 03-422,
authorizing the City Manager to execute a License Agreement for Proprietary Software Products,
#037428R1 (the "Original License Agreement"), with B & L Associates, Inc., for the continued
re -licensing, training, maintenance and product support of its proprietary software for the Department
of Information Technology, on a contract basis for one-year period, with the option to renew for two
additional one-year periods, in an annual amount not to exceed $55,000, with annual maintenance
increases not to exceed four percent (4%) per year, with funding allocated from Account Code No.
001000.460101.6.670, subject to budgetary approval; and
WHEREAS, on May 6, 2004, the City Commission adopted Resolution No. 04-0292, to amend the
Original License Agreement with a replacement License Agreement for Proprietary Software Products,
#038823 (the "Replacement Agreement"), for a three-year period, in an amount not to exceed
$163,360, with an annual maintenance and product support amount not to exceed $57,855, for a
one-year period, with the option to extend the product support for two (2) additional one-year periods
with annual maintenance increases limited to no more than four percent (4%) per year, for the
Department of Information Technology; and
WHEREAS, on April 26, 2007, the City Commission adopted Resolution No. 07-0237, to execute
Amendment No. 1, with B&L Associates, Inc., to the Replacement Agreement for the continued
re -licensing, maintenance and product support, for an initial two (2) year period, with the option to
renew for one (1) additional one-year period, with license fees not to exceed the amount of $88,739,
for the first two years, with the third year cost in the amount to not exceed $46,145, and maintenance
and product support, in the amount not to exceed $62,476 annually, for a one-year period, with the
option to renew for two (2) additional one-year periods, subject to budgetary approval; and
WHEREAS, the City of Miami's ("City's") Director of Procurement and the City Manager have
indicated that B & L Associates, Inc., remains the provider for its proprietary software products, and
the Department of Information Technology has indicated the need to execute a License Agreement for
City of Miami Page 1 of 2 File Id: 10-00178 (Version: 1) Printed On: 2/18/2010
City of Miami
City Hall
G ares,
3500 Pan American
Drive
Legislation
Miami, FL 33133
www.miamigov.com
Resolution
File Number: 10-00178
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT
FOR PROPRIETARY SOFTWARE PRODUCTS, IN SUBSTANTIALLY THE
ATTACHED FORM, WITH B & L ASSOCIATES, INC., PURSUANT TO SECTION
18-86(A)(3)(D) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED,
FOR THE CONTINUED RE -LICENSING, MAINTENANCE AND PRODUCT
SUPPORT OF ITS PROPRIETARY SOFTWARE, FOR AN INITIAL PERIOD OF
ONE (1) YEAR, WITH THE OPTION TO EXTEND FOR ONE (1) ADDITIONAL
YEAR, WITH LICENSE FEES NOT TO EXCEED THE AMOUNT OF $40,968
ANNUALLY, AND MAINTENANCE AND PRODUCT SUPPORT, IN THE AMOUNT
NOT TO EXCEED $42,768 ANNUALLY; ALLOCATING FUNDS FROM ACCOUNT
NO. 00001.251000.546000.0.0, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED.
WHEREAS, on May 8, 2003, the Miami City Commission adopted Resolution No. 03-422,
authorizing the City Manager to execute a License Agreement for Proprietary Software Products,
#037428R1 (the "Original License Agreement"), with B & L Associates, Inc., for the continued
re -licensing, training, maintenance and product support of its proprietary software for the Department
of Information Technology, on a contract basis for one-year period, with the option to renew for two
additional one-year periods, in an annual amount not to exceed $55,000, with annual maintenance
increases not to exceed four percent (4%) per year, with funding allocated from Account Code No.
001000.460101.6.670, subject to budgetary approval; and
WHEREAS, on May 6, 2004, the City Commission adopted Resolution No. 04-0292, to amend the
Original License Agreement with a replacement License Agreement for Proprietary Software Products,
#038823 (the "Replacement Agreement"), for a three-year period, in an amount not to exceed
$163,360, with an annual maintenance and product support amount not to exceed $57,855, for a
one-year period, with the option to extend the product support for two (2) additional one-year periods
with annual maintenance increases limited to no more than four percent (4%) per year, for the
Department of Information Technology; and
WHEREAS, on April 26, 2007, the City Commission adopted Resolution No. 07-0237, to execute
Amendment No. 1, with B&L Associates, Inc., to the Replacement Agreement for the continued
re -licensing, maintenance and product support, for an initial two (2) year period, with the option to
renew for one (1) additional one-year period, with license fees not to exceed the amount of $88,739,
for the first two years, with the third year cost in the amount to not exceed $46,145, and maintenance
and product support, in the amount not to exceed $62,476 annually, for a one-year period, with the
option to renew for two (2) additional one-year periods, subject to budgetary approval; and
WHEREAS, the City of Miami's ("City's") Director of Procurement and the City Manager have
indicated that B & L Associates, Inc., remains the provider for its proprietary software products, and
the Department of Information Technology has indicated the need to execute a License Agreement for
City of Miami Page 1 of 2 File Id: 10-00178 (Version: 1) Printed On: 2/18/2010
File Number: 10-00178
Proprietary Software Products, for the continued re -licensing, maintenance and product support,
subject to the availability of funds and budgetary approval at the time of need;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted
by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized{1} to execute a License Agreement for Proprietary
Software Products, in substantially the attached form, with B & L Associates, Inc., pursuant to Section
18-86 (a)(3)(d) of the Code of the City of Miami, Florida, as amended, for the continued re -licensing,
maintenance and product support of its proprietary software, for an initial period of one(1) year, with
the option to renew for one (1) additional year, with license fees not to exceed the amount of $40,968
annually, and maintenance and product support, in the amount not to exceed $42,768, annually, with
funds allocated from Account No. 00001.251000.546000.0.0, subject to the availability of funds and
budgetary approval at the time of need.
Section 3. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor.{2}
APPROVED AS TO FORM AND CORRECTNESSt/
JULIE TOB
CITY ATTORNEY
Footnotes:
{1} Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be
added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted
and unchanged material.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File Id. 10-00178 (version: 1) Printed On: 2118/2010