HomeMy WebLinkAboutBid Waiver Memo 1-28-10CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Pedro G. Hernandez
° City Manager
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Ern st urkeen, Director
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of Parks and Recreation
December 1, 2009
DATE : FILE:
SUBJECT: Authorizing an Agreement
with Foundation of
Community Assistance and
REFERENCES: Leadership, Inc. a Florida
not -for profit Organization
ENCLOSURES: (FOCAL)
The Department of Parks and Recreation respectfully requests your approval and action
of the Miami City Commission by a 4/5ths affirmative vote, after an advertised public
hearing, ratifying, approving and confirming the City Manager's recommendation, and
finding that competitive negotiation methods are not practicable or advantageous
regarding the agreement for educational and park services and activities described below.
The long history of cooperation between the City and FOCAL combined with the
organization's professional ties with the school system and the community make it not
practicable or advantageous for the City to seek other vendors to provide the same service
that FOCAL has been successfully providing in this community for many years.
The Department respectfully requests such recommendation, finding, and authorization in
order to proceed with executing an agreement, in the amount of $115,452 with an option
to renew for a one (1) year period for the same amount and under the same terms and
conditions, to the Foundation of Community Assistance and Leadership, Inc. a Florida
not -for profit corporation (FOCAL), for the provision of after-school tutoring, counseling
and computer educational services for at -risk youth at the City's Moore Park. FOCAL
has provided such after-school services in previous years pursuant to one-year
agreements. The existing agreement with FOCAL expired September 30th, 2009. The
normal contract period is from October 1St to September 30th of each year.
During the previous years, FOCAL has demonstrated its qualifications and capacity to
serve the City through the following:
1. The learning and technology program operated by FOCAL assists an average
of 70 children monthly.
2. This year FOCAL extended their services to an additional 50 children who
participated in the City's First Serve tennis program at Moore Park.
3. The organization took 30 students to a special space camp in Huntsville
Alabama as part of educational training experience.
Pedro G. Hernandez
City Manager
December 1, 2009
4. While the children assisted by FOCAL range in ages from six to eighteen, this
year FOCAL, provided access to college students who are residents of the
neighborhood, for access to the internet for the purpose of doing research
work after regular program hours.
5. During the summer more than 125 youths took part in the program activities
and services daily.
6. During the summer FOCAL sponsored educational/social and environmental
field trips to various sites in the state.
For the reasons stated above, as required by Section 18-86(3)0 of the Code of the
City of Miami, the Department of Parks and Recreation (1) recommends that an
agreement for the 2009-2010 contract year be awarded to FOCAL, which is
qualified and has been providing said services described above for many years,
and (2) finds that competitive negotiated methods are not practicable or
advantageous for obtaining a provider of said educational and park activities and
services in Moore Park.
If these recommendations and findings meet with your approval, please indicate by
signing below. This legislation item will be placed on the agenda for the
City Commission Meeting.
Approval/Disapproval:
Pedro G. Hernandez
City Manager
Date: IG 2! oq
EWB/EB/md