HomeMy WebLinkAboutSummary Form°F AGENDA ITEM SUMMARY FORM
CAAFILE tD: �� L.t�-1
Date: 01/07/201 Requesting Department. Public Facilities/ Asset Management
Commission Meeting Date: 02/11/2010 District Impacted: N/A Law Department
Matter ID No.
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion item (6_7.1 S,
❑ Other
Subject: First Amendment to Lease Agreement with AVS International Group, Inc. to rent warehouse space for
use by the City of Miami's ("City") Police Department
Purpose of Item:
A Resolution of the City of Miami Commission, with attachments, authorizing the City Manager to execute a
first amendment to lease (the "Amendment"), in substantially the attached form, between the City of Miami
("City") and AVS International Group, Inc. (the "Lessor"), for the City's use of approximately 2,000 square feet
of space located in Miami, Florida (the "Premises"), for the purpose of providing warehouse space for the
Special Investigations Section of the Miami Police Department with a monthly fee of $1,833.33 ($11.00 per
square foot); allocating funds from the Miami Police Department's budget, with terms and conditions as more
specifically set forth in said lease.
Background Information:
See Supplemental Sheet.
Budget Impact Analvsis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.191001.544000.0000.00000
Special Revenue Account No:
CIP Project No:
r
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $22,000
Final Approvals
(SIGN AND DATE)
CIP N/A Budget ' +� i I'AIa
If using or receivin ca ital funds 1
Grants IV/x Risk Management
Purchasing A I Dept. Director '
Chief City Manager
V -V
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Subject: First Amendment to Lease Agreement with AVS International Group, Inc. to rent warehouse space for
use by the City of Miami's ("City") Police Department
Background Information:
On December 14, 2006, the City Commission adopted Resolution R-06-0700, which authorized the City
Manager to execute a lease agreement (the "Lease") with AVS International, Inc. (the "Lessor") for
approximately 2,000 square feet of space (the "Premises"), to be used as warehouse space for the Special
Investigations Section of the Miami Police Department, located in Miami, Florida. The Lease included an
initial term of one year, with an option to renew for five (5) successive terms of one (1) year each, with the
first two options (2008, 2009) locked in at the same rental rate ($11.00 per square foot) and the last three
options (2010, 2011, 2012) to be mutually agreed upon and subject to City Commission approval. The Lease
between the City and the Lessor was effective January 1, 2007,
The Miami Police Department would like to continue occupancy of the Premises and would like to exercise
their third, one year renewal option. The City has negotiated the rental rate with the Lessor. The Lessor has
agreed to not increase the rental rate and maintain the 2009 rate of $11.00 per square foot for the 2010
term. The rent was negotiated based upon the Consumer Price Index ("CPI").
Fiscal Year 2010 funding for this space was allocated from the Miami Police Department's account designated
for rental payments. The subject property's price of $11.00 per square foot is reasonable given the Miami
Police Department's needs and the warehouse space location.
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