HomeMy WebLinkAboutmemoTO
FROM:
Pedro G. Hernandez, P.E.
City Manager
Kelly Barket, Jr.
Director
Deja'artment of G.S.A.
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE:
SUBJECT:
REFERENCES
ENCLOSURES:
January 12, 2010 FILE:
Approval of finding to waive
competitive sealed bidding
methods for custodial services
at Miami City Hall
Per your request, the Department of General Services Administration submits this
memorandum on your behalf.
Your Office has determined that it is not practicable and advantageous to the City to adhere;
and, therefore waive competitive sealed bidding methods for the provision of custodial
services at Miami City Hall perform[ed] by Hope Center, Inc.
The Hope Center, Inc., established in 1955, is a non-profit, nonsectarian organization
providing residential and day training programs for individuals with developmental
disabilities. The Hope Center's goal is to provide opportunities to individuals with disabilities
so that they may grow physically, mentally, emotionally and socially to their fullest potential.
One of the ways the Hope Center strives on maximizing participation in the community is
through employment by collaborating with many agencies throughout the State of Florida.
The City of Miami is one of those agencies.
Therefore, when the Miami City Commission awarded Invitation for Bid (IFB) No. 10606 for
the provision of Custodial Services -Citywide, it delegated to you, Mr. City Manager, the
authority to add or delete facilities, pursuant to Section 2.26, of the IFB, anticipating that
Miami City Hall would be removed to award said contract to the Hope Center. At that time,
some of the Commissioners opined the city needed to be more socially responsible and
supported the mission of the Hope Center. The lowest responsive and responsible bidder in
response to the IFB to provide custodial services at Miami City Hall was Vista Building
Maintenance Services, Inc. at a monthly low bid amount of $4,679.61. The Hope Center
responded with a bid amount of $7,287.68.
In support of this social cause, Vista Building Maintenance Services, Inc. withdrew its' bid so
long as it did not adversely affect the bid award of the remaining facilities they were the
lowest responsive and responsible bidder on. After several months of negotiations with the
Hope Center, on October 28, 2009, they agreed to match Vista's low bid amount of
$4,679.61 monthly.
This item was to be publicly heard by the City Commission in its second meeting in
November, but due to the unavailability of a full commission body (the item requires a 4/5t'
vote), the item was deferred until the availability of a city commission with all members
present.
Pursuant to Section, 18-85, as amended, it is respectfully recommended that you, as the
City Manager, waive competitive sealed bidding methods via the written finding and reasons
herein. Thus, said conclusion must be ratified, confirmed, and approved by the Miami City
Commission by a four-fifths (4/5ths) affirmative vote during an advertised public hearing.
Your signatureKd
nfirms your approval of waiving competitive sealed bidding methods
for a facility prohe disposal of waste.
Approved: Date: /940/
�p
Pedro G, He ndez, P.E.
City Manager