HomeMy WebLinkAboutSummary FormAGEN' A ITEM SUMMARY FORM
ry FILE ID• Oq -Q
Date: 11/18/2009 Requesting Department: ITD
Commission Meeting Date: � N A- 009 District Impacted: All
Type: ® Resolution ❑ Ordinance r-1 emergency Ordinance Discussion Item
❑-Other
PH.3
Law Department
Matter ID No.
09-2159
Subject: Sole Source purchase of Geographic Information Software GIS) based software licenses, training,
services, maintenance and product support from Environmental Systems Research Institute, Inc. (ESRI)
Purpose of Item:
Adopt a Resolution of the Miami City Commission, by a four-fifths (4/5ths) affirmative vote pursuant to
Section 18-92(a) (1) and (3) of the Code of the City of Miami, Florida, as amended, after an advertised public!
hearing, ratifying, approving and confirming the City Manager's finding of a sole source, waiving the
requirement for competitive sealed bidding procedures and approving the acquisition of Geographic
Information Software based software licenses, training, services, maintenance and product support, for various
Environmental Systems Research Institute, Inc., ("ESRI") products, from SSRI, the sole source provider, for a
period of five (5) years, with a first year cost not to exceed $87,000, allocating funds from the Department of
Information Technology, Account Code No. 000 1.25 1000.546000.0.0, with future years funding subject to the
availability of funds and budgetary approval at the time of need; authorizing the City Manager to execute the
necessary documents, in substantially the attached form.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO, Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
General Account No: _
Special Revenue Account No: 0001.251000.546000.0.0
C'IP Project No.-
NO
o:NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
W? Final Approvals
(SIGN AND DATE)
CIP
— If using or receiving capital funds
Budget
Risk Management .,
Dept. Director
City Manager
Page I of 2
AGENDA ITEM SUMMARY FORM (CONTINUED):
SUBJECT: Sole Source purchase of Geographic Information Software (GIS) based software licenses, training, .
services, maintenance and product support from Environmental Systems Research Institute, Inc. (ESRI)
Background Information:
The Department of Information Technology needs the continued acquisition of products and services from ESRI
that will allow for the display, use and application of GIS information to support the City's Enterprise solutions
such as Land Management, Computer Aided Dispatch (CAD), ERP, E -Team, as well as, census, demographic and
general mapping information.
On March 3, 2004, Request for Proposal (RFP) No. 03-04-072 was` issued for Professional Services to "Define an
Enterprise GIS Architecture and Implementation Plan," and the Successful Proposer recommended the City
purchase GIS Software and Infrastructure in order to meet the needs of thirteen (13) different Enterprise
applications, and defined the need for the City to procure ArcSDE, ArcIMS, Arclnfo, ArcEditor, and ArcView
application software in order to properly support these applications.
Using ESRI products in the past, the City has created and developed a wealth of GIS maps, layers and data for the
last decade and its employees have developed in-house expertise and knowledge in using the ESRI tools. ESRI is
the recognized world leader in GIS software and technology, and is currently utilized by the State of Florida,
Miami -Dade County, and the City of Miami. This ESRI GIS Software allows for the displaying and retrieving of
data, management reporting, decision support, and manipulation of information through a graphical format for
presentation on the City to its departments and citizens via the intranet, internet, and as hard -copy maps::
ESRI has been a partner with the City for over a decade, and the Department of Information Technology
recognizes the importance of continuing to develop and maintain this GIS System and infrastructure from ESRI.
In fact, the City, pursuant to Resolutions 89-362, 91-291, 01-1310, and 04-0698, has approved the acquisition of
various software related maintenance from ESRI as sole source procurements.
Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings be
approved: Environmental Systems Research Institute, Inc., (ESRI), located at 380 New York Street, Redlands,
California 92373, is the sole source provider for the Geographic Information Software (GIS) based software
licenses, training, services, maintenance and product support, for a period of five (5) years, for the ESRI, products
which include, but not limited to, ArcGIS, ArcEditor, ArcGIS Arclnfo, ArcGIS Image Server, ArcGIS Server,
Archlnfo workstation and extensions, ESRI Developer Network (EDN) subscriptions, GIS Portal Toolkit, Map
Production System Atlas, Maplex 3.x, MapStudio, Military Overlay Editor (MOLE), NetEngine, Production Line
Toolset (PLTS) for ArcGIS, including PLTS Foundation and PLTS Solutions and certain proprietary training
courses, for the Department of Information Technology
Based on the foregoing, it is recommended pursuant to Section 18-92(a) (1) and (3), that the determination of a
sole -source purchase be rendered by the Chief Procurement Officer and that the City Manager support said
finding herein and respectfully recommend for the City Commission to ratify both the Chief Procurement Officer
and City Manager's decision by an affirmative four-fifths vote. Both signatures below will affirm the sole source
decision by both the Chief Procurement Officer and City Manager, that Environmental Systems Research
Institute, Inc., (ESRI), located at 380 New York Street, Redlands, California 92373, is the sole source provider for
the Geographic Information Software (GIS) based software licenses, training, services, maintenance and product
support, for the ESRI products, for a period of five (5) years, for the Department of Information Technology.
Page 2 of 2