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HomeMy WebLinkAboutAddendum 1GLENN MARCOS Chief Procurement Officer :� O 4ffia, PEDRO G. HER.NANDEZ Cite Manager ADDENDUM NO. 1 IFB NO. 149119 December 10, 2009 Invitation For Bid (IFB) for Printer and Scanner Repair Services TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and deletions amend the Bid Documents of the above captioned IFB, and shall become an integral part of the Contract Documents. Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. The "Lines" section this IFS has been amended as follows: The following lines have been removed from this IFB: Section 2.13, ADDITIONS/DELETIONS OF FACILITIES ITEMS/PRODUCTS, has been amended as follows: Although this Solicitation identifies specific facilities/items/products to be serviced, it is hereby agreed and understood that any related facility/item/products may be added to and any awarded items/products may be deleted from, this contract at the option of the City. When an addition to the contract is required, the successful bidder(s) under this contract, and other suppliers as deemed necessary, shall be invited to submit price quotes for these new services/items/products. If these quotes are comparable with market prices offered for similar services/items/p rod ucts, " the suppiier(s) and item(s) shall be added to the contract w#iGhever if it is in the best interest of the City and an addendum and a separate purchase order or change order shall be issued by the City. Section 3.3, PRINTER AND SCANNER MODELS, has been amended as follows: The following printer model has been removed from this IFB: Q1. Is there a previous contract for this equipment? Al. A short-term contract was established, through an informal bid process (IFQ # 6156), with BLM Technologies of Florida, LLC, to repair printers managed by the Police Department. This contract expired February 12, 2009. Another short-term contract was established, through an informal bid process (IFQ # 68036), with AZ World, Inc., to repair printer 3naged by the Information Technology D tment. This contract will be expiring December 11, 2009. Q2. Who is the vendor currently servicing the equipment? A2. The vendor currently servicing the equipment is AZ World, Inc. Q3. What was the cost of the last year's contract and is this the same equipment as last year's contract? A3. Last fiscal year, the City paid a combined total of $18,928.12 in Printer Repair Services under both short-term contracts with AZ World, Inc. and BLM Technologies of Florida, LLC. In comparison with the short-term contract, this Invitation for Bid contains several printer models that were not previously included in the short-term contract. In addition, a scanner repair component was included in this Invitation for Bid, which was not part of the previous short-term contract for Printer Repair Services. Q4, is the contract available for viewing? A4. Yes, enclosed is a copy of both Invitations for Quotations issued for Printer Repair Services. Q5. Is there a service history available? A5. Yes, there is a service history. Please refer to the enclosed list of Purchase Orders issued under the short- term Printer Repair Services contracts. Q6. Is all the equipment up and running? A6. Yes, all equipment listed in this IFB is currently working. Q7. Will you accept alternate pricing for this project? Fixed monthly cost for maintenance? A7. Please refer to General Terms and Conditions, Section 1.5, ALTERNATE RESPONSES MAY BE CONSIDERED: "The City may consider one (l) alternate response from the same Bidder/Proposer for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder/Proposer shall complete a separate Price Sheet form and shall mark 'Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, andlorsupplies." Q8: How many service calls were placed during the last contract? A8: Please refer to the enclosed list of Purchase Orders issued under the short-term Printer Repair Services contracts. Q9: What was the total amount spent last contract? A9: Since the inception (2007 & 2008) of the short term contracts for the provision of Printer Repair Services, the City of Miami has paid a grand total of $35,148.12 Q10: Who is the incumbent for this contract? Al 0: The City of Miami has never had a long term contract for Printer and Scanner Repair Services. To date, only short-term contracts have been established. For details, please refer to the answer for question 1 in this addendum. Q11: Section 2.16, Parts At Pass -Through Cost, — states: "all costs will be passed onto the city, without markup or any additional fees." Would all cost be considered shipping charges, handling fees charged to us by manufacturer, phone charges, logistic labor and such? Also what fees would be added at no costs? Would the City consider a parts markup as part of the solicitation, could the markup be evaluated? Page 2 All: "Cost for Parts" passed on ie City is solely the purchase price (i.e. u rice) the Successful Bidder pays to purchase the part from the „anufacturer or authorized manufacturer reseuer. As stated in Section 2. 16, "Successful Bidder shall submit purchase receipt of parts along with labor invoice for payment." The City of Miami will only pay the purchase price displayed in said receipt. The City will not consider shipping charges, handling fees, phone charges, logistic labor, or any other fees as part of the cost for parts. The City will not consider bidder responses which contain a percentage markup for parts, ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. GM1LR/yg c: Bid File Sincerely, n rcos, PPO, CPPB, FCPM, FCPA hief rocurement Officer Page 3