HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: /a 000cs�
CA.3
Date: 12/8/2009 Requesting Department: Information Technology
Commission Meeting Date: 0li 2Q01 0 District Impacted: All Law Department
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item Matter ID No.
❑ Other
Subject: Laserfiche Software. Hardware, and Services, Citywide, IFB 178149
Purpose of Item:
The nature of this item is to establish a term contract for the provision of Laserfiche Software,
Hardware, and Services with R&S Integrated Products & Services, Inc., on a citywide, as needed,
when needed contractual basis, for a initial period of two (2) years with options to renew for three (3)
additional one (1) year periods under IFB 178149. Allocating funds from the various sources of funds
from the user departments and agencies, subject to availability of funds and budget approval at the
time of need.
Background Information:
On October 21, 2009, the Purchasing Department issued an Invitation for Bid (IFB 178149). As
required by the Procurement Code, the IFB was advertised and issued online. On November 16,
2009, at the bid opening, three (3) bidders submitted bids, and the bids were tabulated. The
Purchasing Department is recommending award to R&S Integrated Products & Services, Inc., the
lowest responsive and responsible bidder, per bid specifications. The estimated total annual contract
amount is $43,800.
Budizet Impact Analysis
NO Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
If using or receiving capital funds
Final AnArovals
(SIGN AND DATE)
Budget
Risk Manager
7
Dept. Director
City Manager
ae I of 1