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HomeMy WebLinkAboutExhibit 2Attachment A The City of Miami Scope of Services Requirements of the Emergency Hotel/Motel Placement Program: The Provider agrees to provide emergency hotel/motel placements of homeless families with children for a period of up to seven (7) days in area hotels/motels. Families may be provided food vouchers on an as -needed basis of up to $20.00 per diem while residing in hotels/motels. Families with more than four (4) members may, be provided an additional $5.00 per person per day. Reimbursements will only be made for properly documented disbursement of food vouchers. All reimbursements must be submitted to the County by the 15"' day of each month following the month of service. All reimbursement requests must be approved by the County prior to the disbursement of funds. Requirements of the Feeding Coordination Program: The Provider shall coordinate feeding programs for the homeless in the City of Miami to ensure feeding is conducted in a clean, convenient and humane environment. The Community Liaison/Feeding Coordinator shall develop and maintain a list of all participating organizations and homeless individuals no later that thirty (30) days prior to the end of each quarter; distribute correspondence as needed to participating organizations; and ensure the coordination of outreach activities at the feeding sites listed below: • Camillus House, Inc. 726 NE I" Avenue Miami, Florida 33136 • Miami Rescue Mission 2020 NEI" Avenue Miami, Florida 33127 • Mount Zion Baptist Church 301 NW 9th Street Miami, Florida 33 13 6 Requirements of the HMIS Staffing Program: The Provider shall provide a dedicated HMS Outreach staff person. The purpose of this staff position is to maintain data current in the EMS and includes, but is not limited to input of client data upon intake, updates of client files, compilation of reports and entering data for statistical purposes. Failure to maintain this data current, as evidenced by FMS generated Monthly Progress Reports (MPR) submitted to the County each month under the United States Housing and Urban Development (USHUD) sub -recipient Agreement between the Provider and the County may result in the termination of this Agreement. Attachment B, Page 1 of 3 The City of Miami Emergency HoteVMotel Placement —PC-0910-HTMT-1 CITY OF MIAMI HOMELESS ASSISTANCE PROGRAM Emergency Hotenlotel Placement 2009-2010 Contract City of MDHT Miami Object Class Cost % % Justification Emergency Hotel/Motel placements for eligible families due to Emergency unavailability of beds Housing, 1400 days/units @ within the continuum of Hotel/Motel $50.00 per da $70,000 100% care Food vouchers for eligible 250 vouchers @ families. Food Vouchers $20.00 per voucher $5,000 100% TOTAL $75,000 Attachment B -Page 2 of 3 The City of Miami Feeding Coordination Program -PC -0910 -FC CITY OF MIAMI HOMELESS ASSISTANCE PROGRAM Feeding Coordinator 2009-2010 Contract BUDGET Object MCH City of Class Cost MDHT % % Miami % Justification 1. Staffing Personnel -Salary Salaries for the City 1 FT Homeless of Miami Program Feeding Homeless Program Coordinator @ Feeding Coordinator $14.49/h 46% 31 % 23% $32,445 TOTAL $32,445 $15,000 $10,000 $7,445 Attachment B The City of Miami HMIS Staffing — PC-0910-HMIS-1 CITY OF MIAMI HOMELESS ASSISTANCE PROGRAM Homeless Management Information System 2009-2010 Contract IjZl��lll City of Miami Object Class Cost MDHT % % Justification 1. Supportive Service Costs Personnel -Salary 1 FT Homeless Salaries for the City of Program Clerk. HMIS Miami Homeless Program Administrator HMIS Administrator @$14.49/h 76% 24% $32,445 TOTAL $24,666 $7,779 ATTACHMENT C MIAMI-DADE COUNTY AFFIDAVITS The contracting individual or entity (government or otherwise) shall indicate by an "Y." all affidavits that pertain to this contract and shall indicate by an "N/A" all affidavits that do not pertain to this contract. All blank spaces must be filled. The MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT, MIAMI-DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT; MIAMI-DADE CRIMINAL RECORD AFFIDAVIT; DISABILITY NON-DISCRIMINATION AFFIDAVIT; and the PROJECT FRESH START AFFIDAVIT shall not pertain to contracts with the United States or any of its departments or agencies thereof, the State or any political subdivision or agency thereof; it shall however, pertain to municipalities of the State of Florida. All other contracting entities or individuals shall read carefully each affidavit to determine whether or not it pertains to this contract. being first duly sworn state: Affiant The full legal name and business address of the person(s) or entity contraction or transacting business with Miami -Dade County are (Post Office addresses are not acceptable): Federal Employer Identification Number (lf none, Social Security) Name of Entity, Individual(s), Partners, or Corporation Doing Business As (If same as above, leave blank) Street Address City State zip Code I. MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT (Sec. 2-8.1 of the County Code) If the contract or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder who holds directly or indirectly five percent (5%) or more of the corporation's stock. if the contract or business transaction is with a partnership, the foregoing information shall be provided for each partner. It the contract or business transaction is with a trust, the full legal name and address shall be provided for each trustee and each beneficiary. The forgoing requirements shall not pertain to contracts with publicly -traded corporations or to contracts with the United States or any department or names and addresses- are (Post Offices addresses are not acceptable): Full Legal Name Address Ownership % % Page 1 of 5 2. The full legal names and business address of any other individual (other than subcontractors, material men, supplies, laborers, or lenders) who have, or will have, any interest (legal, equitable beneficial or otherwise) in the contract or business transaction with Dade County are (Post Office addresses are not acceptable).- Any cceptable): Any person who willfully fails to disclose the information required herein, or who knowingly discloses false information in this regard, shall be punished by a fine of up to five hundred dollars ($500.00) or imprisonment in the County jail for up to sixty (60) days or both. IL MIAMI -DADS COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County Ordinance No. 90-133, amending Sec. 2.8-1; Subsection (d)(2) of the County Code). _ Except where precluded by federal or State laws or regulations, each contract or business transaction or renewal thereof which involves the expenditure of ten thousand dollar ($10,000) or more shall require the entity contracting or transacting business to disclose the following information. The foregoing disclosure requirements do not apply to contracts with the United States or any department or agency thereof, the State or any political subdivision or agency or any municipality of this State. 1. Does your firm have a collective bargaining agreement with its employees? Yes W 2. Does your firm provide paid health care benefits for its employees? Yes No 3, Provide a current breakdown (number of persons) of your firm's work force and ownership as to race, national origin and gender. White: Males: Females: Asian: Males: Females: Black: Males: Females: American Indian: Males: Females: Hispanics: Males: Females: Aleut (Eskimo): Males: Females: Males: Females: Males: Females: Ill. AFFIRMATIVE ACTIONINON-DISCRIMINAT ION OF EMPLOYMENT, PROMOTION AND PROCUREMENT PRACTICES (County Ordinances 98-30 codified at 2-8.1.5 of the County Code) In accordance with County Ordinance No. 98-30, entities with annual gross revenues in excess of $5,000,000 seeking to contract with the County shall, as condition receiving a County contract, have 1) a written affirmative action plan which sets forth the procedures the entity utilizes to assure that it does not discriminate in its employment and promotion practices; and ii) a written procurement policy which sets forth the procedures the entity utilizes to assure that it does not discriminate against minority and women - owned businesses in its own procurement of goods, supplies and services. Such affirmatives action plans and procurement policies shall provide for periodic review to determine their effectiveness in assuring the entity does not discriminate in its employment, promotion and procurement practices. The foregoing notwithstanding, corporate entities whose boards of directors are representatives of the population make- up of the nation shall be presumed to have non-discriminatory employment and procurement policies, and shall not be required to have written affirmative action plans and procurement policies in order to receive a County contract. The foregoing presumption may be rebutted. The requirements of County Ordinance No. 98-30 may be waived upon the written recommendation of the County Manager that it is in the best interest of the County to do so and upon approval of the Board of County Commissioners by majority vote of the members present, Page 2 of 5 The firm does not have annual gross revenues in excess of $5,000,000 _ The firm does have annual revenues in excess of $5,000,000; however, its Board of Directors is representative of the population make-up of the nation and has submitted a written, detailed listing of its Board of Directors, including the race of ethnicity of each board member, to the County's Department of Business Development, 175 NW 15` Avenue, 28ffi Floor, Miami, Florida 33128. — The firm has annual gross revenues in excess of $5,000,000 and the firm does have a written affirmative action plan and procurement policy as described above, which includes periodic review to determine effectiveness, and has submitted the plan and policy to the County's Department of Business Development, 175 NW 151 Avenue, 281h Floor, Miami, Florida 33128. — The firm does not have an affirmative action plan and/or a procurement policy as described above, but has been granted a waiver. _IV. MIAMI-DADE COUNTY CRIMINAL RECORD AFFIDAVIT (Section 2-8.6 of the County Code) The individual or entity entering into a contract or receiving funding from the County has has not of the date of this affidavit been convicted of a felony during the past ten (10) years. _V. MIAMI-DADE EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT (County Ordinance no. 92-15 codified as Section 2-8.1.2 of the County Code) That in compliance with Ordinance No. 92-15 of the Code of Miami -Dade County, Florida, the above named person or entity is providing a drug-free workplace. A written statement to each employee shall, inform the employee about: 1. Danger of drug abuse in the workplace 2. The firm's policy of maintaining a drug-free environment at all workplaces 3. Availability of drug counseling, rehabilitation and employee assistance programs 4. Penalties that may be imposed upon employees for drug abuse violations The person or entity shall also require an employee to sign a statement, as a condition of employment that the employee will abide by the terms and notify the employer of any criminal drug conviction occurring no later than five (5) days after receiving notice of such conviction and impose appropriate personnel action against the employee up to and including termination. Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the product or service offered by the person or entity make it necessary for the operation of the County or for the health, safety, welfare, economic benefits and well-being of the public. Contracts irnrolving funding which is provided in whole or in part by the United States of the State of Florida shall be exempted from the provisions of this ordinance in those instances where those provisions are in conflict with the requirements of those government entities. VI. MIAMI-DADE EMPLOYMENT FAMILY LEAVE AFFIDAVIT (County Ordinances No. 142-91 codified as Section 11A-29 et. Seq of the County Code) That in compliance with ordinance No. 142-91 of the Code of Miami -Dade County, Florida, an employer with fifty (50) or more employees working in Dade County for each working day during each of twenty (20) or more calendar workweeks, shall provide the following information in compliance with all items in the aforementioned ordinance: Page 3 of 5 An employee who has worked for the above firm at least one (1) year shall be entitled to ninety (90) days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or adoption of a child, or for the care of a child, spouse or other close relative who has serious health condition without risk of termination of employer retaliation. The foregoing requirements shall not pertain to contracts with the United States or any department or agency thereof, or the State of Florida or any political subdivision or agency thereof. It shall, however, pertain to municipalities of this State. VII. DISABILITY NON-DISCRIMINATION AFFIDAVIT (County Resolution 8385-95) That the above names firm, corporation or organization is in compliance with the agrees to continue to comply with and assure that any subcontractor, or third party contractor under this project complies with all applicable requirements of the laws listed below including, but not limited to, those provisions pertaining to employment provisions of programs and services, transportation, communications, access to facilities, renovations, and new construction in the following laws: The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327.42 U.S.C. 12101-12213 and 47 U.S.C. Section 1612; The Fair Housing Act as amended, 42 U.S.C. Section 3601-3631. The foregoing requirements shall not pertain to contracts with the United States or any department or agency thereof, the .State or any political subdivision or agency thereof or any municipality of this State. VIII. MIAMI-DADE COUNTY REGARDING DELIQUENT AND CURRENTLY DUE FEES OR TAXES (Sec. 208.1 (c) of the County Code) Except for small purchase orders and sole source contracts, that above named firm, corporation, organization or individual desiring to transact business or enter a contract with the County Verifies that all delinquent and currently due fees or taxes — including but not limited to real and property taxes, utility taxes and occupational licenses — which are collected in the normal course by the Dade County Tax Collector as well as Dade County issued parking tickets for vehicles registered in the name of the firm, corporation, organization or individual have been paid. IX. CURRENT OR ALL COUNTY CONTRACTS, LOANS AND OTHER OBLIGATIONS The individual entity seeking to transact business with the County is current in all its obligations to the County and is not otherwise. in default or any contract, promissory note or other loan documents with the County or any of its agencies or instrumentalities. X. PROJECT FRESH START (Resolution R-702-98 and 358-99) Any firm that has a contract with the County that results in actual payment of $500,000 or more shall contribute to Project Fresh Start, the County's Welfare to Work initiative. However, if five percent (5.%) of the -firm's work force consists of individuals -who-reside- in Miami -Dad& - County and who have lost or will loose cash assistance benefits (formerly Aid to Families with dependent Children) as a result of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, the firm may request waiver from the requirement of R-702098 and R-358-99 by submitting a waiver request affidavit. The foregoing requirement does not pertain to government entities, not for profit organizations or recipients of grant awards. Page 4 of 5 K. DOMESTIC VIOLENCE LEAVE (Resolution 185-00; 99-5 Codified at 11A-60 Et. Seq, of the Miami -Dade County Code). The firm desiring to do business with the County is in compliance with Domestic Leave Ordinance, Ordinance 99-5, codified at 11A-60 et. Seq. of the Miami -Dade County Code, which requires an employer which has in the regular course of business fifty (50) or more employees working in Miami -Dade County for each working day during each of twenty (20) or more calendar work weeks in the current or proceeding calendar years, to provide Domestic Violence Leave to its employees. I have carefully read this entire five (5) page document entitled Miami -Dade County Affidavits and have indicated by an "X" all affidavits that pertain to his contract and have indicated by an "N/A" all affidavits that do not pertain to this contract. By: (Signature of Affiant) (Date) SUBSCRIBED AND SWORN TO (or affirmed) before me this day of 20 by presented (Type of Identification) (Signature of Notary) (Print of Stamp of Notary) Notary Public — State of (State) Page 5 of 5 He/She is personally known to me or has as identification. (Serial Number) (Expiration Date)