HomeMy WebLinkAboutExhibit 2GRANT NUMBER: PC -MOA
City of Miami. — MOA program/ Page 20 of 20
ATTACHMENT A
SCOPE OF SERVICES
The Provider will provide Memoranda of Agreement ("MOA") services as specified
below. The MOA participating entities are Miami -Dade County Department of
Corrections and Rehabilitation, The Florida Department of Corrections, The Florida
Department of Children and Families, The State of Florida 11"' Judicial Circuit, Jackson
Memorial Hospital/Public Health Trust, Our Kids, Inc. and Community Mental Health
Facilities ("MOA Entities".
The following services will be provided:
• Homeless outreach services from 5:00 pm. to 8:00 a.m. Monday through Friday and 24
hour homeless outreach on Saturdays and Sundays County -wide. Outreach services will
include staffing the Homeless Helpline during these hours and accepting calls from MOA
participating entities as described above and as outlined in the MOA document
(Attachment A-1):
• Establish a team of three (3) Housing Specialists, (dedicated staff v,Jho will develop
housing resources) linked to the Homeless Helpline, who will accept referrals and serve
as appropriate within available resources, homeless individuals or those at risk of
homelessness, from all of the other parties involved in this Agreement. These specialists
may be located at strategic locations (e.g. The Justice Center) or other sites to be
determined by the Homeless Trust and will accept referrals from MOA entities in need of
services for individuals and families at risk of homelessness who are exiting their
systems.
• Housing Specialists shall assist those clients with housing search and placement into
affordable housing and or appropriate homeless/other programs.
• Housing Specialists shall develop/identify an inventory of appropriate housing and
services for individuals referred by the MOA Entities.
• Identify housing and services, within available resources, or through the development of
new resources within budgetary and legal limitations, for homeless individuals or those at
risk of homelessness referred by the MOA Entities.
• Utilize the Homeless Trust Homeless Management Information System (HMIS) for client
referral, tracking, and case management purposes.
• Work with the other agencies under this Agreement to collect data on those individuals
referred, placed, and/or unable to be served; to identify trends, high utilizers, unmet
needs, and barriers to placement.
• Identify Chronically Homeless -High Utilizers of multiple systems of care who will be
referred to the Homeless Trust coordinated outreach program (operated by Citrus Health
Network) to facilitate referrals to low demand permanent supportive housing, or other
housing and services as available and appropriate.
• Provide bus tokens to individuals in need of transportation assistance referred by the
MOA Entities.
• Provide 30, 90, 180 and 365 day post -placement reporting via HMIS and narrative data
on people placed through this program.
ATTACH EU B
Ike: Revised Budget Modification / Justification for Memorandum of Agreement
Services
Miami Homeless Assistance Program,
Miami Homeless Assistance Promrarn is respectfully submitting for your review and
approval the enclosed Budget Amendment Request for Memorandurn of Agreement
Services Contract. The program is requesting shift in funding activities for the MOA
program.
Supportive Services Expense
Current
Modification
Difference
Budcy
6.0 FTE Community Outreach Specialist @
512.00/hour to cover for nights and weekends
(approximately 525,000 per annual per staff
member). reduce to 2.49 FTE
Total
150.000
71.411.59
(78.588.41)
Salary
66,336.82
FICA
(
51074.77
Intake and Referral Specialist for
add 0.80 FTE @
Total
25.000.00
25.000.00
Salary
23,223.41
FICA
1,776.59
2.0 FTE Housing Specialist @ S 15.81 /hour
Requesting. reduce to 1.62 FTE
Total
60.Ofl0
0
Program Clerk. add 1.56 FTE @
Total
50.000.00
50.000.00
Salary
46,446.82
FICA
f
3,553.18
1.68TE Housing Specialist Supervisor @ S24.73/
Hour.
Total
40.000
43,588.4I I
3.588.41
Salary
40,490.86
FICA
3,097.55
Hotel / Motel (temporary emergency housing for
10,000
10,000.00
families)
Shelter Beds
65,700 I
__
65,700.00
Transportation (bus tokens for clients)
10,000
10;000.00
Indirect Administrative Costs I
4,300 I
4,300.00
TOTAL
340,000
340,000.00
0
ATTACHMENT C
MIAMI-C}ADE COUNTY AFFIDAVITS
The contracting individual or entity (government or otherwise) shall indicate by an "X" all affidavits that pertain
to this contract and shall indicate by an "N/A" all affidavits that do not pertain to this contract. All blank spaces
must be filled.
The MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT; MIAMI-DADE COUNTY
EMPLOYMENT DISCLOSURE AFFIDAVIT; MIAMI-DADE CRIMINAL RECORD AFFIDAVIT; DISABILITY
NON-DISCRIMINATION AFFIDAVIT; and the PROJECT FRESH START AFFIDAVIT shall not pertain to
contracts with the United States or any of its departments or agencies thereof, the State or any political
subdivision or agency thereof; it shall however, pertain to municipalities of the State of Florida. All other
contracting entities or individuals shall read carefully each affidavit to determine whether or not it pertains to
this contract.
being first duly swam state:
Affiant
The full legal name and business address of the person(s) or entity contraction or transacting business with
Miami -Dade County are (Post Office addresses are not acceptable):
Federal Employer Identification Number (!f none, Social Security)
Name of Entity, Individual(s), Partners, or Corporation
Doing Business As (If same as above, leave blanc)
Street Address City State Zip Code
1. MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT (Sec. 2-8.1 of the County Code)
If the contract or business transaction is with a corporation, the full legal name and business address
shall be provided for each officer and director and each stockholder who holds directly or indirectly five
percent (5%) or more of the corporation's stock. If the contract or business transaction is with a
partnership, the foregoing information shall be provided for each partner. It the contract or business
transaction is with a trust, the full legal name and address shall be provided for each trustee and each
beneficiary. The forgoing requirements shall not pertain to contracts with publicly -traded corporations or
to contracts with the United States or any department or names and addresses are (Post Offices
addresses are not acceptable):
Full Legal Name Address Ownership
Page 1 of 5
2. The full legal names and business address of any other individual (other than subcontractors, material
men, supplies, laborers, or lenders) who have, or will have, any interest (legal, equitable beneficial or
otherwise) in the contract or business transaction with Dade County are (Post Office addresses are not
acceptable):
3. Any person who willfully fails to disclose the information required herein, or who knowingly discloses
false information in this regard, shall be punished by a fine of up to five hundred dollars ($500.00) or
imprisonment in the County jail for up to sixty (60) days or both.
11. MIAMI-DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County Ordinance No. 90-133,
amending Sec. 2.8-1; Subsection (d)(2) of the County Code). _
Except where precluded by federal or State laws or regulations, each contract or business transaction or
renewal thereof which involves the expenditure of ten thousand dollar ($10,000) or more shall require the
entity contracting or transacting business to disclose the following information. The foregoing disclosure
requirements do not apply to contracts with the United States or any department or agency thereof, the
State or any political subdivision or agency or any municipality of this State.
Does your firm have a collective bargaining agreement with its employees?
Yes
IV
2. Does your firm provide paid health care benefits for its employees?
Yes
No
3. Provide a current breakdown (number of persons) of your firm's work force and ownership as to race,
national origin and gender.
White: Males,
Females:
Asian: Males:
Females:
Black: Males:
Females:
American Indian: Males:
Females:
Hispanics: Males:
Females:
Aleut (Eskimo): Males:
Females:
Males:
Females:
Males:
Females:
III. AFFIRMATIVE ACTIONINON-DISCRIMINATION OF EMPLOYMENT, PROMOTION AND
PROCUREMENT PRACTICES (County Ordinances 98-30 codified at 2-8.1.5 of the County Code)
In accordance with County Ordinance No. 98-30, entities with annual gross revenues in excess of
$5,000,000 seeking to contract with the County shall, as condition receiving a County contract, have I) a
written affirmative action plan which sets forth the procedures the entity utilizes to assure that it does not
discriminate in its employment and promotion practices; and ii) a written procurement policy which sets
forth the procedures the entity utilizes to assure that it does not discriminate against minority and women -
owned, businesses in its own procurement of goods, supplies and services. Such affirmatives action plans
and procurement policies shall provide for periodic review to determine their effectiveness in assuring the
entity does not discriminate in its employment, promotion and procurement practices. The foregoing
notwithstanding, corporate entities whose boards of directors are representatives of the population make-
up of the nation shall be presumed to have non-discriminatory employment and procurement policies, and
shall not be required to have written affirmative action plans and procurement policies in order to receive a
County contract, The foregoing presumption may be rebutted.
The requirements of County Ordinance No. 98-30 may be waived upon the written recommendation of the
County Manager that it is in the best interest of the County to do so and upon approval of the Board of
County Commissioners by majority vote of the members present.
Page 2 of 5
The firm does not have annual gross revenues in excess of $5,000,000.
The firm does have annual revenues in excess of $5,000,000; however, its Board of Directors
is representative of the population make-up of the nation and has submitted a written, detailed
listing of its Board of Directors, including the race of ethnicity of each board member, to the
County's, Department of Business Development, _ 175 NW I" Avenue, 28"' Floor, Miami,
Florida 33128.
The firm has annual gross revenues in excess of $5,000,000 and the firm does have a written
affirmative action plan and procurement policy as described above, which includes periodic
review to determine effectiveness, and has submitted the plan and policy to the County's
Department of Business Development, 175 NW 1s`Avenue, 28'h Floor, Miami, Florida 33128.
The firm does not have an affirmative action plan and/or a procurement policy as described
above, but has been granted a waiver.
iV. MIAMI-DADE COUNTY CRIMINAL RECORD AFFIDAVIT (Section 2-8.6 of the County Code)
The individual or entity entering into a contract or receiving funding from the County
has has not of the date of this affidavit been convicted of a felony during the past ten
(10) years.
_V. MiAMI-DADE EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT (County Ordinance
no. 92-15 codified as Section 2-8.1.2 of the County Code)
That in compliance with Ordinance No. 92-15 of the Code of Miami -Dade County, Florida, the
above named person or entity is providing a drug-free workplace. A written statement to each
employee shall, inform the employee about:
1. Danger of drug abuse in the workplace
2. The firm's policy of maintaining a drug-free environment at all workplaces
3. Availability of drug counseling, rehabilitation and employee assistance programs
4. Penalties that may be imposed upon employees for drug abuse violations
The person or entity shall also require an employee to sign a statement, as a condition of
employment that the employee will abide by the terms and notify the employer of any criminal
drug conviction occurring no later than five (5) days after receiving notice of such conviction
and impose appropriate personnel action against the employee up to and including
termination.
Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the
product or service offered by the person or entity make it necessary for the operation of the
County or for the health, safety, welfare, economic benefits and well-being of the public.
Contracts -involving funding which is provided in whole or in part by the United States of the
State of Florida shall be exempted from the provisions of this ordinance in those instances
where those provisions are in conflict with the requirements of those government entities.
Vi. MIAM!-DADE EMPLOYMENT FAMILY LEAVE AFFIDAVIT (County Ordinances No. 142-91
codified as Section I IA -29 et. Seq of the County Code)
That in compliance with ordinance No. 142-91 of the Code of Miami -Dade County, Florida, an
employer with fifty (50) or more employees working in Dade County for each working day
during each of twenty (20) or more calendar workweeks, shall provide the following
information in compliance with all items in the aforementioned ordinance:
Page 3 of 5
An employee who has worked for the above firm at least one (1) year shall be entitled tc
ninety (90) days of family leave during any twenty-four (24) month period, for medical reasons,
for the birth or adoption of a child, or for the care of a child, spouse or other close relative who
has serious health condition without risk of termination of employer retaliation.
The foregoing requirements shall not pertain to contracts with the United States or any
department or agency thereof, or the State of Florida or any political subdivision or agency
thereof. It shall, however, pertain to municipalities of this State.
VII. DISABILITY NON-DISCRIMINATION AFFIDAVIT (County Resolution R385-95)
That the above names firm, corporation or organization is in compliance with the agrees to
continue to comply with and assure that any subcontractor, or third party contractor under this
project complies with all applicable requirements of the laws listed below including, but not
limited to, those provisions pertaining to employment provisions of programs and services,
transportation, communications, access to facilities, renovations, and new construction in the
following laws: The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat
327.42 U.S.C. 12101-12213 and 47 U.S.C. Section 1612; The Fair Housing Act as amended,
42 U.S.C. Section 3601-3631. The foregoing requirements shall not pertain to contracts with
the United States or any department or agency thereof, the State or any political subdivision
or agency thereof or any municipality of this State.
Vlll. MIAMI-DADE COUNTY REGARDING DELIQUENT AND CURRENTLY DUE FEES OR
TAXES (Sec. 208.1 (c) of the County Code)
Except for small purchase orders and sole source contracts, that above named firm,
corporation, organization or individual desiring to transact business or enter a contract with the
County Verifies that all delinquent and currently due fees or taxes — including but not limited to
real and property taxes, utility taxes and occupational licenses — which are collected in the
normal course by the Dade County Tax Collector as well as Dade County issued parking
tickets for vehicles registered in the name of the firm, corporation, organization or individual
have been paid.
IX. CURRENT OR ALL COUNTY CONTRACTS, LOANS AND OTHER OBLIGATIONS
The individual entity seeking to transact business with the County is current in all its
obligations to the County and is not otherwise in default or any contract, promissory note or
other loan documents with the County or any of its agencies or instrumentalities,
X. PROJECT FRESH START (Resolution R-702-98 and 358-99)
Any firm that has a contract with the County that results in actual payment of $500,000 or
more shall contribute to Project Fresh Start, the County's Welfare to Work Initiative. However,
if five percent (5%) of the -firm's -work force consists of individuals who reside -in Miami -Dade
County and who have lost or will loose cash assistance benefits (formerly Aid to Families with
dependent Children) as a result of the Personal Responsibility and Work Opportunity
Reconciliation Act of 1996, the firm may request waiver from the requirement of R-702098 and
R-3513-99 by submitting a waiver request affidavit. The foregoing requirement does not pertain
to government entities, not for profit organizations or recipients of grant awards.
Page 4 of 5
X1. DOMESTIC VIOLENCE LEAVE (Resolution 185-00; 99-5 Codified at i1A-60 Et. Seq. of the
Miami -Dade County Code).
The firm desiring to do business with the County is in compliance with Domestic Leave
Ordinance, Ordinance 99-5, codified at 11A-60 et. Seq. of the Miami -Dade County Code,
which requires an employer which has in the regular course of business fifty (50) or more
employees working in Miami -Dade County for each working day during each of twenty (20) or
more calendar work weeks in the current or proceeding calendar years, to provide Domestic
Violence Leave to its employees.
I have carefully read this entire five (5) page document entitled Miami -Dade County Affidavits and have
indicated by an "X" all affidavits that pertain to his contract and have indicated by an "N/A" all affidavits that do
not pertain to this contract.
By:
(Signature of Affiant)
SUBSCRIBED AND SWORN TO (or affirmed) before me this
20 by
presented
(Type of Identification)
(Signature of Notary)
(Print of Stamp of Notary)
Notary Public — State of
(State)
Page 5 of 5
(Date)
day of
He/She is personally known to me or has
as identification.
(Segal Number)
(Expiration Date)