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Date: 12/16/2009
AGENDA ITEM SUMMARY FORM
FILE ID: 69-0)t) ��
Commission Meeting Date: 1/14/2010
Requesting Department: GSA
District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Motorola Radio Parts and Accessories Citywide
Purpose of Item:
Law Department
Matter ID No.
The nature of the item is to establish a term contract for Motorola Radio Parts and Accessories,
Citywide, on an as needed basis from various vendors for an initial contract period of two (2) years
with the option to renew for three (3) additional one-year periods; allocating funds from the various
sources of funds from the user departments and agencies, subject to the availability of funds and
budgetary approval at the time of need.
Background Information:
The Purchasing Department has identified a need to establish a contract for Motorola Radio Parts and
Accessories, Citywide. On October 19, the Purchasing Department issued Invitation for Bids No.
189144. As required by the Procurement Code, the IFB was advertised and issued online. Bids were
due and four (4) bids were received on November 4, 2009. The Purchasing Department is
recommending award to various vendors found to be the lowest responsive and responsible bidders, as
indicated within the attached Tabulation Sheet. The estimated annual amount is $77,630.25.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
If using or receiving capital funds
Grants
Purchasing
Chief
Final Approvals
(SIGN AND DATE)
Budget *
Risk
�ept.
*Not applicable for term contract Page I of