HomeMy WebLinkAboutSummary FormDEC -09-2009 11:51 From:CITY MANAGER
AGENDA ITEM SUMMARY FORM
4 t� .
FILE ID:
Date, 11123/2002 ttesluestiugDepartment: Fite-kat:cue
Commission Mecting Date: 12/17/2f,_ 09 DistrictImpacted: Ail
Type: X Resolution ❑ Ordinance ❑ Emergency 0rditraner 0 rAseussion Item
Other
Law I)cpar went
Muter Ill No.
09-1149
Subject: Resolution Amending an A&7Ctment with Wesrrnet• hoc. to retroactively include. the four (4) year
_Maintenance Plan tinct 'Poll -Free Technical 5unnoil ("Total S 'tem Suppprr') motion of the, Prot r Tonal fiervice:;
Agreement between the City of Miami and Westnet. Inc., and further arnendine the agreement to ine..lude. an
additional five (ty-pir option for same.
Purpose of Item:
A .Resolution approving retroactively the four (4) year Muir tenance Plan and Toll -Free "Technical Support
("Total System Support') for years 2008 thru 201 1 in the total amount not to exceed .$248,905 (See Exhibit A-
S) and additionally approving u separate Maintenance Plan and Toll -brae Technical Support Agrecment ("'total
System Support") (See Exhibit 'l3) for an additional Five (5) years (2012-2016) in the: total amount not to exceed
$416,229.23 with Wesmet lne; further authorizing the City M.anagcr to execute the amendment to the
Professional Sen+ices Agreement and any or all relevant necessary agreement(s), or dOCIIMent(s) related
thereto, in the substantially attached form. Allocating funds from the various sources of funds of" the
Department of fire -Rescue, subject to availability of furrck and budgetary approval at time of need.
and -information;
SEE ATTACHED
Hullaet Imltuct Analysia
NO Is this item related to revenue;'
Y HIS Is this item an expenditure! If so, please identify funding source below.
General Account Na:
Special Revenue Arcoura. No. PTAI,Q 40-3,72806.01.01.1 10.5 -Contract int Scrvices.t R l Doo
CIT Project No. -
NO IK this item funded by Homeland Defense/Neighborhood Improvement Bunds"
Start Up Capital Cost:
Maintenance Coat: _
Total Fiscal Impact: $665,134.23
GIP
f uginRor recelvinr capital funds
Grants
Purchasing,�-
Final Approvals
(SIGN AND DAT -El
Budget
Risk Manageme t
Dept. Director
City Manager
Page I of 2
DEC -09-2009 11:51 From:CITY MANAGER
AGENDA ITEM SUMMARY FORNr (CONTINUED)
Subjeet: Resolution Amcndin�; an Agreement with Westnet, Inc. to retroactively include the four (4) Year
Mxintenarice_Pfan and Toll Free: Technical Support("Tota)4ystem Support") optiono,�the I'rofetisinnal S-rvs .ices
aPLl f11 `rit hel�v�en the City of Miami ancl, WeGtnet, Inc., and further atnendin gI. e a regiment to,include an
additionnl five (5) year option for same.
Background Information:
On July 20, 2000, the City Commission adopted Resolution No. 00.605 as a sole source authorizing the
acquisition and installation of a First -In Fire Station A lerting System from Westnet, Inc., the sole source provider,
for an initial period of one-year, in a total contract amount not to exceed $30,000. This alarm conununication
system was installed in only one Firc Station for initial testing to ensure that it met all necessary requirements and
expectations of the City of Miami prior to installation at the remaining fire stations.
The Westnet First -1r; Firc Station Alerting System has proven to minimize emergency response time and
enhanced the firefighter's safe response within the fire station by means of a low level lighting system, which
includes eyestrain and night blindness while pei7nitiing safe passage to the• response vehicle_ The Westnet system
is set by the firefighter to alert him/her only when the apparatus they are assignee] to has an alarm. This alert
system further optimizes the response scenario by using audio and visual cues, which decrease reaction time with
a corresponding dccrca:,c response time. An additional benefit is that Westneti5 linked to the Computer Aided
Dispatch (C:A_I.)) System, which automatically notifies the fire stations.
After successful implementation of the Westnet alarm system, the Department of Firo-Rescue received on
Saptemher 23, 2004, City Commission approval, pursuant to Resolution No. 04-0631, to acquire tile Westnet
First -1n Fire Station Alertiag System to be installed thr011s11011t tlr1; remain fire stations, in the amount of
$1,065,636.55, with a contingency reserve of $159,830.50, for a total contract amount not to exceed
$1.,225,367.15.
This resolution is requesting approving retroactively the four (4) year Maintcmance Plan and Toll -Free Technical
Support ("Total System Support") for years 2008 thru 2011 in the total amount not to exceed $248,905 (See
)exhibit A-5) and additionally approving a separate Maintenance Phut and Toll -Free 'Technical Support Agreement
("Total System Support") (Scc Exhibit B) for an additional Live (5) years (2012-2016) in the total amount not to
cxccud $416,729.23 with Westnet, Inc; further authorizing the City Manager to execute the amendment to the
Professional Services Agreement and uny or all relevant nece% ary agreeur� ol(s), or docnnlent(s) related thereto,
in the substantially attached form.
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