HomeMy WebLinkAboutPre LegislationFile Number: 04-01037 Enactment Number: R-04-0631
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE AFTER AN ADVERTISED
PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS
FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE
ACQUISITION AND INSTALLATION OF A FIRST -IN FIRE STATION ALERTING
SYSTEM, INCLUDING UPGRADES FOR FIRE STATION NO. 3 AND ONE YEAR
MAINTENANCE AND SUPPORT SERVICES FOR THE DEPARTMENT OF
FIRE -RESCUE FROM WESTNET, INC., IN AN AMOUNT NOT TO EXCEED
$1,065,536.65, WITH A CONTINGENCY RESERVE OF $159,830.50, FOR A
TOTAL AMOUNT NOT TO EXCEED $1,225,367.15, ON A CONTRACT BASIS
FOR ONE YEAR, OR UNTIL THERE IS SUCCESSFUL IMPLEMENTATION AND
A FULLY OPERATIONAL FIRST -IN FIRE STATION ALERTING SYSTEM
THROUGHOUT THE REMAINING FIRE STATIONS; AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM; ALLOCATING FUNDS IN THE
TOTAL AMOUNT NOT TO EXCEED $1,225,367.150, FROM CAPITAL
IMPROVEMENTS PROJECT NOS. 313303 AND/OR 313302, ACCOUNT CODE
NO. 289401.6.840, B-72806 ENTITLED "FIRE STATION ALERTING & RMS."
WHEREAS, pursuant to Resolution No. 00-605, adopted July 20, 2000, the City of Miami ("City")
entered into an Service Agreement with Westnet, Inc., the sole source provider, dated October 11,
2001, for the acquisition and installation of a first -in fire station alerting system to be installed at Fire
Station No. 3 for initial testing; and
WHEREAS, as a result, the first -in fire station alerting system has proven to minimize emergency
response time and enhanced the firefighters' safe response within the fire station by means of a low
level lighting system, which reduces eyestrain and night blindness while permitting safe passage to the
response vehicle; and
WHEREAS, under the current system, dispatchers receive the information, enter in into the
Computer Aided Dispatch ("CAD") system, then notify the station manually, which creates operator
delays when the system is overloaded with radio traffic or 911 calls; and
WHEREAS, Westnet, Inc., is linked directly to the CAD system, which automatically notifies the fire
station, purging any potential communication delays, thus streamlining the method of deploying
firefighters and apparatus and thereby shortening response time; and
WHEREAS, after successful implementation of the alarm system located at Fire Station No. 3, the
Department of Fire -Rescue requires the acquisition and installation of the First -In Fire Station Alerting
System to be installed throughout the remaining City fire stations, from Westnet, Inc., on a contract
basis for one-year, or until there is successful implementation and a fully operational fire station
alerting system; and
Cite of Alianei Page I of 3 R-04-0631
City Hall
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City of Miami 3500 Pan American Drive
Miami, FL 33133
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File Number: 04-01037 Enactment Number: R-04-0631
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE AFTER AN ADVERTISED
PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS
FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE
ACQUISITION AND INSTALLATION OF A FIRST -IN FIRE STATION ALERTING
SYSTEM, INCLUDING UPGRADES FOR FIRE STATION NO. 3 AND ONE YEAR
MAINTENANCE AND SUPPORT SERVICES FOR THE DEPARTMENT OF
FIRE -RESCUE FROM WESTNET, INC., IN AN AMOUNT NOT TO EXCEED
$1,065,536.65, WITH A CONTINGENCY RESERVE OF $159,830.50, FOR A
TOTAL AMOUNT NOT TO EXCEED $1,225,367.15, ON A CONTRACT BASIS
FOR ONE YEAR, OR UNTIL THERE IS SUCCESSFUL IMPLEMENTATION AND
A FULLY OPERATIONAL FIRST -IN FIRE STATION ALERTING SYSTEM
THROUGHOUT THE REMAINING FIRE STATIONS; AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM; ALLOCATING FUNDS IN THE
TOTAL AMOUNT NOT TO EXCEED $1,225,367.150, FROM CAPITAL
IMPROVEMENTS PROJECT NOS. 313303 AND/OR 313302, ACCOUNT CODE
NO. 289401.6.840, B-72806 ENTITLED "FIRE STATION ALERTING & RMS."
WHEREAS, pursuant to Resolution No. 00-605, adopted July 20, 2000, the City of Miami ("City")
entered into an Service Agreement with Westnet, Inc., the sole source provider, dated October 11,
2001, for the acquisition and installation of a first -in fire station alerting system to be installed at Fire
Station No. 3 for initial testing; and
WHEREAS, as a result, the first -in fire station alerting system has proven to minimize emergency
response time and enhanced the firefighters' safe response within the fire station by means of a low
level lighting system, which reduces eyestrain and night blindness while permitting safe passage to the
response vehicle; and
WHEREAS, under the current system, dispatchers receive the information, enter in into the
Computer Aided Dispatch ("CAD") system, then notify the station manually, which creates operator
delays when the system is overloaded with radio traffic or 911 calls; and
WHEREAS, Westnet, Inc., is linked directly to the CAD system, which automatically notifies the fire
station, purging any potential communication delays, thus streamlining the method of deploying
firefighters and apparatus and thereby shortening response time; and
WHEREAS, after successful implementation of the alarm system located at Fire Station No. 3, the
Department of Fire -Rescue requires the acquisition and installation of the First -In Fire Station Alerting
System to be installed throughout the remaining City fire stations, from Westnet, Inc., on a contract
basis for one-year, or until there is successful implementation and a fully operational fire station
alerting system; and
Cite of Alianei Page I of 3 R-04-0631
File Number: 04-01037 Enactment Number: R-04-0631
WHEREAS, the Chief Procurement Officer has adopted a finding that Westnet, Inc., is the only
provider of this alarm system; and
WHEREAS, the finding of the Chief Procurement Officer has been approved and adopted as the
finding of the City Manager; and
WHEREAS, the City Manager and the Director of the Department of Fire -Rescue ("Fire -Rescue")
recommend that the requirements for competitive sealed bidding procedures be waived and the
procurement of the above-described alerting system from Westnet, Inc., the sole source provider, be
approved; and
WHEREAS, pursuant to Ordinance No. 12469, adopted January 8, 2004, the proposed
aforementioned alerting system is in accordance with and is funded by the Federal Emergency
Management Agency Assistant to Firefighters Grant Award (Fiscal Year 2003) and the Capital
Improvement Project ("CIP") Nos. 313303, and/or 313302,-
NOW,
13302;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA.-
Section
LORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. By a four-fifths (4/5ths) affirmative vote after an advertised public hearing, the City
Manager's finding of sole source and waiving the requirements for competitive sealed bidding
procedures are ratified, approved and confirmed, and the acquisition and installation of a first -in fire
station alerting system, including upgrades for Fire Station No. 3 and one year maintenance and
support services for Fire -Rescue from Westnet, Inc., on a contract basis for a one-year period, in an
amount not to exceed $1,065,636.65, with a contingency reserve of $159,830.50, for a total amount
not to exceed $1,225,367.15, is approved, with funds allocated from CIP Nos. 313303 and/or 313302,
Account Code No, 289401.6.840, B-72806, Entitled "Fire Station Alerting & RMS."
Section 3. The City Manager is authorized{1} to execute a Services Agreement in substantially the
attached form, with Westnet, Inc., setting forth the terms and conditions concerning the purchase and
installation of a first -in fire station alerting system.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
Date:
SEPTEMBER 23, 2004
Mover:
VICE CHAIRMAN GONZALEZ
Seconder:
COMMISSIONER REGALADO
Vote:
AYES: 4 - COMMISSIONER GONZALEZ, WINTON, SANCHEZ AND REGALADO
Action:
ADOPTED
Date: SEPTEMBER 27, 2004
Action: SIGNED BY THE MAYOR
Cite of Uiand Page 2 of 3 R-04-0631
File Number: 04-01037
Enactment Number: R-04-0631
I, Priscilla A. Thompson, City Clerk of the City of Miami, Florida, and keeper of the records thereof, do
hereby certify that this constitutes a true and correct copy of Resolution No. R-04-0631, with
attachments, passed by the City Commission on 912312004.
August 28, 2009
Date Certified
{1} The herein authorization is further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
(2) If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
CU), of Miami Page 3 of 3 R-04-0631