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Home My WebLink AboutGrant Application2009-2010 VOCA GRANT APPLICATION Part 1. APPLICANT INFORMATION Name of Agency City of Miami Police Department The Applicant agency is the legal name of the agency that is seeking VOCA funding. Enter the name as it should appear on a contract in the event the agency receives VOCA funding. Name of Agency Director Pedro G. Hernandez Prefix (Mr., Ms., Dr., etc.) Mr. Title City Manager 71 Area Code/Telephone Number 305-250-5400 Fax Number 305-250-5410 Mailing Address 3500 Pan American Drive (Street, Post Office Box or Drawer )!! CityMiami State Florida Nine -Digit Zip Code 33133-5595 Contact Information: Person who can answer questions about this Contact Personj Mr. Robert Ruano Contact Email Address RRuano@Qi.miami.fl.us Contact Telephone Number 305-416-1532 Contact Fax Number 305-416-2151 I acknowledge that I have read, understand, and agree to the conditions set forth in the Victims of Crime Act Grant Application, Instructions and the Final Program Guidelines for the duration of the grant period. I certify that any VOCA grant funds that this Agency might receive will not be used to supplant any state and local funds that would otherwise be available for crime victim services. Further, I certify that the information contained in this application is true, complete and correct. Signature of Agency Director Date of Signature Page 13 PART 2. AGENCY ELIGIBILITY 1. Identify which of the following categories best describe the applicant agency: * Private nonprofit or a combination private nonprofit/public agency, must provide a photocopy of agency's 501(c)3 ruling which verifies the agency's status as a registered nonprofit organization (required for new VOCA applicants ONLY). 2. Describe the type of implementing Agency (Choose only one category): Q Criminal Justice - Government (choose one from the drop-down menu): Law Enforcement Describe Other: ❑ Noncriminal Justice - Government (choose one from the drop-down menu): Describe Other: ❑ Private Non -Profit (choose one from the drop-down menu): Describe Other: ❑ Native American Tribe or Organization (choose one from the drop-down menu): Describe Othe 3. Judicial Circuit to be served: (refer to list on page 9) 11 - Eleventh 4. List Counties to be served: Miami -Dade 5. List the Congressional District(s) served (*up to 5 allowed, statewide projects note "99") 18th 6. Describe the purpose of the proposed VOCA project (choose one from the drop-down menu): Continue a VOCA funded victim project funded in a previous year 7. Funds will primarily be used to (choose one from the drop-down menu): Continue existing services to crime victims 8. Is the applicant organization faith -based? (choose one from the drop-down menu): Page 14 Part 3. FUNDING SOURCE CHART In the following table, provide the amount of funding that is allocated to victim services in your agency for the current fiscal year by funding source. Do not report the agency budget unless the entire budget is devoted to victim services. For example, if VOCA funds are awarded to support a victim advocate unit in a prosecutor's office, then report the budget for the victim advocate unit only. Round amounts to the nearest dollar. Include all expenses which are budgeted for your victim services program (i.e., personnel costs which include salaries for directors, clerical/support staff, victim advocates, counselors, etc.; training costs; equipment such as computers, fax machines, printers, copiers, telephones, and furnishings, etc.; operating costs such as utilities, postage, printing, office supplies, travel, counseling supplies, etc.). Contact your agency's finance or budget office for assistance in completing this information. Please note: Do not include in-kind match. Funding Source Current Fiscal Federal Funding (excluding VOLA) *Describe below $ - Current Year VOCA (excluding match), if applicable $ 32,247 State Funds $ - Local, Public or Private Funds $ 141,825 Other: (Describe at right) $ 174,072 ** For the Judicial Circuit you are requesting funding with this application *If the applicant agency currently receives federal funding for victim services other than VOCA funds, indicate the source(s) and the use of those funds (Response is limited to 1000 characters): NIA. Page 15 Agency Name: City of Miami Police Department 2009-2010 REVISED PART 4. VICTIMS SERVED AND TYPES OF SERVICES Indicate the number of victims projected to be served by type of victimization: Note: Indicate the number of victims served by VOCA-funded and matching funds through the grant period. Each victim should be counted only once, i.e., a victim of spouse abuse assaults should be counted more than once only as a result of a separate and unrelated crime. At a minimum, the agency will provide services to no less than 90 percent of the total projected victim population. # of Victims to be Served Type of Victim # of Victims to be Type of Victim Served Child Physical Abuse Survivors of Homicide Victims Child Sexual Abuse Robbery DUI/DWI Crashes Assault Domestic Violence Child Victims of C bercrime Adult Sexual Assault Victims of Child Pornography Elder Abuse Innocent Victims of Gang Violence Adults Molested as Children 0 Other (subtotal from section below) For other types of crimes, identify and list each separately at right. The subtotal of this section will appear above next to "other." ** ****`** List other types of crimes below Indicate the number of victims who are projected to receive the following service (see Definitions on page 7 for description of each service). # of Victims to be Served Type of Service # of Victims to be Type of Service Served Crisis Counseling Criminal Justice Support/Advocacy Follow-up Contacts Emergency Financial Assistance Therapy Emergency Legal Advocacy Support Groups 100 Assistance Filing Compensation Claims - Mandatory Requirement Crisis Hotline Counseling Personal Advocacy Shelter/Safehouse Telephone Contacts Information and Referral (In -Person) 0 Other (subtotal from section below) For other types of service, identify and list each separately at right. The subtotal of this section will appear above next to 'other." **"***"*** List other types of services below TOTAL VICTIM5 5ERVED: PART 4. VICTIMS SERVED AND TYPES OF SERVICES Indicate the number of victims projected to be served by type of victimization: Note: Indicate the number of victims served by VOCA-funded and matching funds though the grant period. Each victim should be counted only once, i.e., a victim of spouse abuse assaults should be counted more than once only as a result of a separate and unrelated crime. # of Victims to be Served Type of Victim # of Victims to be Type of Victim Served 10 Child Physical Abuse 5 Survivors of Homicide Victims 10 Child Sexual Abuse 4 Robbery 5 DUI/DWI Crashes 300 Assault 800 Domestic Violence 1 Child Victims of C bercrime 4 Adult Sexual Assault 1 Victims of Child Pornography 5 Elder Abuse 1 Innocent Victims of Gang Violence 2 JAdults Molested as Children 0 Other (subtotal from section below) For other types of crimes, identify and list each separately at right. The subtotal of this section will appear above next to 'other." ****** List other types of crimes below 1,200 Telephone Contacts 1,200 Information and Referral (In -Person) 0 Other (subtotal from section below) For other types of service, identify and list each separately at right. The subtotal of this section will appear above next to 'other." ********** Indicate the number of victims who are projected to receive the following service (see Definitions on page 7 for description of each service). # of Victims to be Served Type of Service # of Victims to be Served Type of Service 0 Crisis Counseling 0 Criminal Justice Support/Advocacy 1,200 Follow-up Contacts 0 Emergency Financial Assistance 0 Therapy 0 Emergency Legal Advocacy 0 Support Groups 1,000 Assistance Filing Compensation Claims - Mandatory Requirement 0 Crisis Hotline Counseling 110 Personal Advocacy 0 Shelter/Safehouse 1,200 Telephone Contacts 1,200 Information and Referral (In -Person) 0 Other (subtotal from section below) For other types of service, identify and list each separately at right. The subtotal of this section will appear above next to 'other." ********** List other types of services below TOTAL VICTIMS SERVED: 1 1,148 Page 16 Part 5. STATEMENT OF NEED Statement of Need: Please answer the following questions. Responses are limited to 1000 characters. Minimum 10 point font. 1. Using the information checked under Part 4 - Victims Served and Types of Services, briefly describe the specific need for VOCA funds or the deficiency of services to victims. The City of Miami Police Department (MPD) received 30,929 calls requiring assistance in 2008, including 8,367 (CAD) crimes to persons. During the same year, the MPD Victim Advocate Services Program provided services to 5,075 victims or 59.6%. In order to reach this level of assistance, the MPD has one full-time Victim Advocate Supervisor and three part-time Victim Advocates, one of which is VOCA funded. Without VOCA funding, the Victim Advocate Supervisor will need to assume the responsibility and workload of providing services to the same number of crime victims reported to the City. This would leave a substantial gap in the services to victims of crime provided by the MPD. Based on 2008 statistics, 80% of victims of crime in the City of Miami, or 6,812 people would remain without the essential services provided by the Victim Advocate Services Program. 2. Provide information on crime statistics for the service area. According to statistics maintained by the MPD Information Technology Support Section, in 2008 the MPD received 321,207 (CAD) calls for service. Among these calls, 63 (CAD) were Homicides, 2,415 (CAD) were Robbery; 3,151 (CAD) were Assault/Batteries; 80 (CAD) Sex Offenses; and 3,594 (CAD) were Domestic Violence cases. In 2008, the MPD faced a total of 8,367 (CAD) person crimes, and 23,028 (CAD) property crimes. 3. Does a duplicatic If yes, please explain. Page 17 4. Provide information on geographic characteristics of the proposed service area. This grant will serve the entire 34.5 square miles of the City of Miami. This area is small but densely populated. The specific needs and characteristics of its residents put a heavy demand on the limited resources of our City of Miami Police Department. Victim demand for services puts a heavy burden on public and private service providers to meet their needs efficiently. Practically all service providers are limited in their resources to provide the best available service to their victims. While general services are available to all victims, there are significant gaps in some area. These gaps include, but are not limited to, insufficient shelter space for domestic violence victims, lack of safe space for sexual battery and disabled victims, scarce attention for mental health patients, lengthy wait periods for injunctions and other protective orders, and a deficit of legal agencies to assist in child support, child custody and divorce. 5. Describe the population of the proposed service area. State the population as a number. The City of Miami has 404,048* residents and welcomes over 1.2 million people coming to work, visit and do business on an everyday basis within city limits. Most of Miami's population is Spanish speaking (66%), and 75% of its population speaks a language other than English at home. This grant will serve the entire 34.5 square miles of the City of Miami. This area is a small but densely populated area. It is home to people primarily from Central and South America. More than 69% of the population is Hispanic or Latino and 23% is African American, Caribbean or Haitian. The City is populated by minority groups and an elderly population. It has a median income of $27,088. Miami is the 5th* poorest city in the country. The elderly and low income families are among the most vulnerable groups. *U.S. Census bureau American FactFinder 2006 Population Estimate and Poverty Information. Page 18 Agency Name: City of Miami Police Department 2009-2010 REVISED PART 6. PROJECT PROPOSAL The information provided by the applicant under Part 6 - Project Proposal pertains only to the services related to the proposed Total VOCA Project (VOCA grant plus match). Respond to each question. Responses are limited to 1000 characters. Minimum 10 point font. 1. Projgct Summary: Using the information marked under Part 4 - Victims Served and Types of Services, describe in detail how the services indicated will be provided to the victims indicated. No revisions needed. 2. How many victim advocates/ direct service providers, does your agency staff? Expressed in Full Time Equivalents (FTE) Of those, how many are you requesting from VOCA? Expressed in Full Time Equivalents (FTE) Of those, how many are you reporting as matching expenses? Expressed in Full Time Equivalents (FTE) Total Number of VOCA project staff (VOCA funded staff + Match staff) PART 6. PROJECT PROPOSAL The information provided by the applicant under Part 6 - Project Proposal pertains only to the services related to the proposed Total VOCA Project (VOCA grant plus match). Respond to each question. Responses are limited to 1000 characters. Minimum 10 point font. 1. Project Summary: Using the information marked under Part 4 - Victims Served and Types of Services, describe in detail how the services indicated will be provided to the victims indicated. Victims Advocates (VA) are able to provide services right at the crime scene, when it is necessary and requested by the detectives. The VA will initially contact the victims by telephone or mail. Victims will come to our VA Office located at the MPD Headquarters. VA will assess the victims' needs, and file the Victim Compensation Claim, if it is required. (40%) The VA will provide crisis intervention if it is necessary, and will refer victims to different agencies in the community as needed. (20%) VAs will provide every victim with the Victims' Rights Brochure, and they will also train new officers on victims' rights and will follow up in roll call or via our Unit's monthly bulletin. (10%) The VA will maintain a good network and professional relationship with other advocates and agencies. (5%) The VA will provide individual case follow up with the victims. The VA will maintain a database with the services provided to each victim. (25%) 2. How many victim advocates/ direct service providers, does your agency staff? Expressed in Full Time Equivalents (FTE) 3.00 Of those, how many are you requesting from VOCA? Expressed in Full Time Equivalents (FTE) 1.00 Of those, how many are you reporting as matching expenses? Expressed in Full Time Equivalents (FTE) 1.00 Total Number of VOCA project staff (VOCA funded staff + Match staff) 2.00 3. Provide information about other agencies who will coordinate services with the applicant. MPD does coordinate with other agencies. We provide information and referrals according to the victim's place of residence. Some of the agencies with whom we coordinate are: the State Attorney's Office (SAO), the courts, the Florida Immigrant Advocacy Center (FIAC), the Roxy Center, Legal Counseling of Miami and shelters such as the Lodge and SafeSpace North. Page 19 4. Describe in detail how the coordination of services will be accomplished. Include a description of those services to all victims checked in Part 4. Once the victims are contacted and an assessment is completed, the referral process begins. 5a. Victim Compensation Assistance: The Final Program Guidelines mandate that grant recipients provide assistance in filing victim compensation claims. Refer to the definition in the application instructions. Describe how the proposed project will meet this mandatory requirement. Currently, the Miami Police Department (MPD) meets this mandatory requirement. Police Officers, Detectives, City of Miami Neighborhood Enhancement Teams (NET) Officers and Victim Advocates are trained to fill out and file a Victims Compensation Claim on behalf of the victim. As per our policies and procedures, all victims are informed and encouraged to file a Victims Compensation Claim, if applicable. In 2008, the Victim Advocates filed 450 cases. Page 20 5b. If applicable, provide a justification for not billing Victim Compensation for services that may be funded tnrougn victim compensation. t --or example, tnerapy services. If the Victims Compensation Claim is denied, then we do not bill. A reason for denial may be if the victim has a criminal history. 6. Use of Volunteers: The Final Program Guidelines mandate that grant recipients use volunteers. Under this subheading describe how volunteers will be utilized. Volunteers will be utilized to provide information and brochures to the public, and if necessary they will assist in providing direct services to the victims, supervised by the Victims Advocate Supervisor. Typical duties involve preparing files, filling out Intake forms, making photocopies, providing victims with explanations of their rights in the Victims Rights Brochure, and fulfilling other duties as required. 7. Identify the number of volunteers currently utilized in the Victim Services Program. This number must be expressed in full time equivalent(s). 1.00 Volunteers provide s0 Hours of service annually 0.02 FTE equivalent (hours provided divided by 2080) Page 21 8. Do the activities described in the application (Part 6. - Project Proposal) specifically serve YES child victims of Cybercrime, victims of child pornography, or innocent victims of gang violence through therapeutic counseling services? If so, describe this component of the proposed VOCA project in detail. Please note the agency applying for funding must be the service provider. Yes, we do serve child victims of Cybercrime, child pornography and innocent victims of gang violence. MPD's Victims Advocate Program will refer them to the services depending on their individual needs. The victims will also fill out the Victim Compensation Program claim and the form will be sent to the Attorney General's Office for eligibility review. Page 22 PART 7. CERTIFICATION REGARDING DEBARMENT Instructions for Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all - solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may check the Non -procurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph (5) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which the transaction originated may pursue available remedies, including suspension and/or debarment. Page 23 U. S. DEPARTMENT OF JUSTICE OFFICE OF THE COMPTROLLER OFFICE OF JUSTICE PROGRAMS Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered transactions (Sub -Recipient) This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 67.510. Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160 B 19211). 1. The prospective lower tier participant certifies, by submission of the proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Mr. Pedro G. Hernandez, City Manager Name and Title of Authorized Representative Signature Date City of Miami Name of Organization 3500 Pan American Drive, Miami, Florida 33133-5595 Address of Organization Page 24 Agency Name: City of Miami Police Department 2009-2010 REVISED Part 8. VOCA BUDGET REQUEST The Budget section is an itemized description by budget category of proposed costs for VOCA funding. The budget categories are: personnel, contractual services, equipment and operating expenses. Provide a detailed (itemized) list and narrative for every budgeted item. See Final Program Guidelines for specific details regarding Allowable and Non -Allowable Costs. Attach additional pages as necessary. To maximize the availability of services to all crime victims, the OAG discourages the use of VOCA funding to provide services that are eligible for payment through the Victim Compensation Program. Justification that demonstrates the effectiveness of any such duplication is required as part of the budget narrative. Failure to submit a justification may result in removal of the budget request. Budget categories must be rounded to the nearest whole dollar (i.e., $8,081.43 = $8,081 or $8,081.78 = $8,082). Budget Summary By Category - Provide the subtotal for each budget category for the Total VOCA Budget Request. Amounts must be rounded to the nearest whole dollar. TOTAL. VOCA BUDGET REQUEST Personnel $ 32,247 Contractual Services Equipment Operating Expenses TOTAL. $ 32,247 REQUIRED MATCH (use this total amount in Part 9 - Match Budget) $8,062 Page 25 (Revised) Part 8. VOCA BUDGET REQUEST The Budget section is an itemized description by budget category of proposed costs for VOCA funding. The budget categories are: personnel, contractual services, equipment and operating. Provide a detailed (itemized) list and narrative for every budgeted item. See Final Program Guidelines for specific details regarding Allowable and Non -Allowable Costs. Attach additional pages as necessary. To maximize the availability of services to all crime victims, the CAG discourages the use of VOCA funding to provide services that are eligible for payment through the Victim Compensation Program. Justification that demonstrates the effectiveness of any such duplication is required as part of the budget narrative. Failure to submit a justification may result in removal of the budget request. Budget categories must be rounded to the nearest whole dollar (i.e., $8,081.43 = $8,081 or $8,081.78 = $8,082). Budget Summary By Category - Provide the subtotal for each budget category for the Total VOCA Budget Request. Amounts must be rounded to the nearest whole dollar. TOTAL VOCA BUDGET REQUEST Personnel $ 35,266 Contractual Services Equipment $ 1,000 Operating Expenses TOTAL I$ 36,266 REQUIRED MATCH (use this total amount in Part 9 - Match Budget) $9,067 Page 25 Agency Name: City of Miami Police Department 2009-2010 REVISED Part 8. VOCA PERSONNEL BUDGET REQUEST Provide a job description for all proposed. VOCA-funded staff and indicate the percentage of time by each job duty. The job description must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded. Personnel: Position Requested Total Actual Cost Total Amount VOCA Funded Percentage VOCA (from chart below) 2009-2010 Funded Victim Advocate Temporary P/T $ 32,247.00 $ 32,247.00 100.00% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Subtotal $ 32,247 Pay schedule (choose one from the drop-down menu): bi-weekly Complete the table below for each position requested (adding additional pages if necessary). In the explanation section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month period. For example, raises and increases in benefit costs. RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary, e.g., retirement is often calculated in this manner. FR (flat rate) should be indicated for those benefits that are calculated based on a flat rate regardless of salary, e.g., health insurance is often calculated in this manner. Position Requested: Victim Advocate Temporary P(T Hours per week = $ 32.00 ATE Employer Cost Hourly Rate = $18.00 Annual Gross Salary $ 29,955 x Tr $ 29,955 FICA 7.65% $ 2,292 Retirement $ Health Ins. Life Ins.$ Dental Ins. NAM Workers Comp $ Unemployment (1 st $7K) k 3?.n. $ - Other (provide explanation below):_ ;,_ TOTALI $ 32,247 Explanation (if applicable)_ According to City of Miami employment guidelines, Part Time Temporary employees do not receive any benefit other than FICA and Medicare. The position is listed as Temporary Part/Time. Position Requested: Hours per week = RATE Employer Cost Hourly Rate = Annual Gross Salary $' x Tr $ - FICA $ - Retirement $ - Health Ins. R. Life Ins. Dental Ins. NOW Workers Comp Is - Unemployment (1st $7K) $ - Other (provide explanation� =- below): TOTAL $ - Explanation (if applicable): Page 26 (Revised) Part 8. VOCA PERSONNEL BUDGET REQUEST Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job duty. The job description must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded. Personnel: Position Requested Total Actual Cost Total Amount VOCA Funded Percentage VOCA (from chart below) 2009-2010 Funded Victim Advocate Temporary P/T $ 35,266.00 $ 35,266.00 100.00% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Subtotal $ 35,266 Pay schedule (choose one from the drop-down menu): I bi-weekly Complete the table below for each position requested (adding additional pages if necessary). In the explanation section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month period. For example, raises and increases in benefit costs. RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary, e.g., retirement is often calculated in this manner. FR (flat rate) should be indicated for those benefits that are calculated based on a flat rate regardless of salary, e.g., health insurance is often calculated in this manner. Position Requested: Hours per week = Hours per week = 35 Hourly Rate = Employer Hourly Rate = $ 18.00 RATE $ - Cost Annual Gross Salary $ 32,760 - $ 32,760 FICA rv" 7.65% $ 2,506 Retirement Dental Ins. $ - Health Ins.` Workers Comp Life Ins.001, - $ - Dental Ins. Y_ Other (provide explanation; below): Workers Comp er`` $ - Unemployment (1st $7K),. $ - 2 Other (provide explanation' below): "�.� K:��' TOTAL $ 35,266 Position Requested: Hours per week = Employer Hourly Rate = RATE Cost Annual Gross Salary $ - $ - FICA �. $ - Retirement -n $ - Health Ins. x : Life Ins. Dental Ins. Workers Comp $ - Unemployment (ist$7K)�_ $ - Other (provide explanation; below): TOTAL $ Explanation (if applicable): Explanation (if applicable): According to City of Miami employment guidelines, Part Time Temporary employees do not receive any benefit other than FICA and medicare. The Page 26 Agency Name. N/A 2009-2010 REVISED Position Requested: Hours per week = RATE Employer Cost Hourly Rate = Annual Gross Salary $ Employer Cost $ FICA $ $ Retirement $ $ Health Ins. FICA Life Ins. AM , MW Health Ins. Retirement Dental Ins. -4101001 Life Ins. a Workers Comp N kl- MIAMI - Unemployment (1st $7K)$ Ad ' 11 WWW"I Life Ins. $ Other (provide explanation below): Workers Comp Dental Ins. TOTAL $ Explanation if apRlicable): Position Requested: Hours per week = RATE Employer Cost Hourly Rate = Annual Gross Salary $ Employer Cost $ FICA ON $ $ Retirement $ $ Health Ins. FICA Life Ins.ri Health Ins. Retirement Dental Ins. Life Ins. Workers Comp MIAMI $ Unemployment (1st $7K) M'.' Life Ins. $ Other (provide explanationd below): Workers Comp Dental Ins. TOTAL $ Explanation (if applicable): Position Requested: Hours per week = Hourly Rate = RATE Employer Cost Annual Gross Salary $ $ FICA F $ $ Retirement FICA $ Health Ins. Retirement Life Ins. Health Ins. MIAMI Dental Ins. Life Ins. MA Workers Comp Dental Ins. $ Unemployment (I st $7K) . . . . . . . . . . alum $ Other (provide explanation below): 01k 7ftlMl i I It $ TOTAL $ Explanation (if applicable): Position Requested: Hours per week = Employer Hourly Rate = RATE Cost Annual Gross Salary $ 1. MM FICA $ Retirement $ Health Ins. MIAMI Life Ins. MA Dental Ins. Workers Comp alum $ Unemployment (1 st $7K) 7ftlMl i I It $ Other (provide explanation below): TOTAL I $ Explanation (if applicable): Page 27 (Revised) Position Requested: Hours per week = RATE Hours per week = Hourly Rate = RATE Employer Cost Annual Grass Salary _, $ �; �,- $ - FICA� $ - $ - Retirement $ - $ Health Ins. Life Ins. MOM Life Ins. ' ` ,Y gaF! Dental Ins. i Dental Ins. Workers Comp $ - $ - Unemployment (1 st $7K) NO $ - Other (provide explanation below): 'k f'7 ,�, r .; .:. $ - TOTAL $ Explanation if applicable): Position Requested: Hours per week = RATE Hours per week = Hourly Rate = Hourly Rate = RATE Employer Cost Annual Gross Salary $ s � " .M x $ - FICA�,..� FICA $ - $ - Retirement Life Ins. MOM - Health Ins. Life Ins. ` ,Y gaF! Life Ins. i Dental Ins. Dental Ins. $ - Unemployment (1 st $7K) Workers Comp NO Other (provide explanations° below): $ - Unemployment (1 st $7K)- .:. $ - Other (provide explanation o" below):��*:, Other (provide explanation TOTAL $ - Explanation (if applicable): Page 27 Position Requested: Hours per week = RATE Employer Cost Hourly Rate = Annual Gross Salary $ - ri, $ - x FICA, , Annual Gross Salary $ - Retirementr. �. FICA $ - Health Ins. Retirement Life Ins. MOM Health Ins, Dental Ins. R �3 Life Ins. i Workers Comp, Dental Ins. $ - Unemployment (1 st $7K) Workers Comp $ - Other (provide explanations° below): Unemployment (1st $7K) TOTAL $ - Explanation (if applicable): Position Requested: Hours per week = Employer Hourly Rate = RATE Cost Annual Gross Salary $ - $ - FICA 3 $ - Retirement $ - Health Ins, Life Ins. i Dental Ins. Workers Comp $ - Unemployment (1st $7K) Other (provide explanation below):.; TOTAL $ - Explanation (if applicable): Agency Name: City of Miami Police Department 2009-2010 REVISED Part 8. VOCA CONTRACTUAL BUDGET REQUEST For each contractual service listed, include a description of the service to be provided, the business name of the contractor, the cost per unit of service, and the estimated units of service to be used. Indicate in the narrative section how the number of services requested was determined. Also, give a description of a unit of service, e.g., a 60 minute individual therapy session, a 90 minute group therapy session. Attach additional page if needed. EXAMPLE - Budget Narrative/Justification for not billing Victim Compensation: Therapy, Inc., will be utilized to provide therapy for adult survivors of incest. Typically adult survivors of incest are beyond the filing deadline for Victim Compensation. It is anticipated that this service will be used approximately 10 times during the year. Contractual Services - Contracts for specialized services: Name of Business or Contractor Cost Per Unit of Service Estimated Units of Service Total 11 N/A. $ - 2 $ 3 $ ' 4 $ ' 5 $ Subtotal $ Budget Narrative: 1. NIA, 2. 3. 4. 1:1 Page 28 (Revised) Part 8. VOCA CONTRACTUAL BUDGET REQUEST For each contractual service listed, include a description of the service to be provided, the business name of the contractor, the cost per unit of service, and the estimated units of service to be used. Indicate in the narrative section how the number of services requested was determined. Also, give a description of a unit of service, e.g., a 60 minute individual therapy session, a 90 minute group therapy session. Attach additional page if needed. EXAMPLE - Budget Narrative/Justification for not billing Victim Compensation: Therapy, Inc., will be utilized to provide therapy for adult survivors of incest. Typically adult survivors of incest are beyond the filing deadline for Victim Compensation. It is anticipated that this service will be used approximately 10 times during the year. Contractual Services - Contracts for specialized services: Name of Business or Contractor Cost Per Unit of Service Estimated Units of Service Total 1 N/A. $ 2 $ 3 $ 4 $ - 5 $ - Subtotal $ - Budget Narrative: NIA. 2. 3 4, 5. Page 28 Agency Name: City of Miami Police Department 2009-2010 REVISED Part 8, VOCA EQUIPMENT BUDGET REQUEST Items included in this section must be furniture and/or equipment costing $1,D00 or more. If awarded funds in this category, prior approval is required before purchasing items. Provide a justification for the equipment purchase requests (refer to the Final Program Guidelines on "Advanced Technologies"). Attach additional pages if needed. EXAMPLE - Narrative Response: The computer will increase the advocate's ability to reach and better serve crime victims. The cost listed above is for a complete computer package which includes the computer, monitor, software and printer. Equipment: Description Number Cost Per Item Total 11 N/A. $ 2 $ - 3 $ 4 $ 5 $ - Subtotal $ - Budget Narrative: 2. 3. !!l 5. Page 29 (Revised) Part 8. VOCA EQUIPMENT BUDGET REQUEST Items included in this section must be furniture and/or equipment costing $1,000 or more. If awarded funds in this category, prior approval is required before purchasing items. Provide a justification for the equipment purchase requests (refer to the Final Program Guidelines on "Advanced Technologies"). Attach additional pages if needed. EXAMPLE - Narrative Response: The computer will increase the advocate's ability to reach and better serve crime victims. The cost listed above is for a complete computer package which includes the computer, monitor, software and printer. Equipment: Descri tion Number Cost Per Item Total Dell Desktop Computer with single screen, including software, license 1 and maintenance $ 1,000 2 $ 3 $ 4 $ - 5 $ - Subtotai $ 1,0001 Budget Narrative: 2. 3 4. Page 29 Agency Name: City of Miami Police Department 2009-2010 REVISED Part 8. VOCA OPERATING BUDGET REQUEST Office supplies such as paper, pencils, toner, printing, books, postage, transportation for victims; monthly service costs for telephone or utilities; staff travel (for direct service to crime victims only), etc. Furniture and equipment costing less than $1,000 should be requested from this budget category. In the narrative section, provide a brief description of the operating expenses and note if the cost is pro -rated. Indicate how the number and cost of services requested was determined. If the operational expense is based on a monthly average, please note this in the budget narrative. Attach additional page if needed. EXAMPLE- Narrative Response: The Victim Advocate will need monthly telephone service calculated at $20 per month which is the standard rate budgeted for new positions in this agency. Operating Expenses: Description Number Cost Per Item Total 1 N/A. $ - 2 $ - 3 $ - 4 $ - 5 $ - 6 $ - 7 $ - 8 $ - Subtotal $ - Budget Narrative: 1. N/A. 2. 3. 4. 5. 6. 7. .1 Page 30 (Revised) Part 8. VOCA OPERATING BUDGET REQUEST Office supplies such as paper, pencils, toner, printing, books, postage, transportation for victims; monthly service costs for telephone or utilities; staff travel (for direct service to crime victims only), etc. Furniture and equipment costing less than $1,000 should be requested from this budget category. In the narrative section, provide a brief description of the operating expenses and note if the cost is pro -rated. Indicate how the number and cost of services requested was determined. Attach additional page if needed. EXAMPLE- Narrative Response: The Victim Advocate will need monthly telephone service calculated at $20 per month which is the standard rate budgeted for new positions in this agency. Operating Expenses: Description Number Cost Per Item Total 1 N/A. $ - 2 $ - 3 $ - 4 $ - 5 $ - 6 $ - 7 $ - 8 $ - Subtotal $ - Budget Narrative: 1. NIA. 2. 3. 4. 5. 6. 7. �� Page 30 Part 9. VOCA MATCH BUDGET Program Match: The Final Program Guidelines require that all proposals provide a 20 percent match of the total VOCA project. Total VOCA Project is defined as the VOCA Budget Request plus the Program Match. Match funds are subject to the same restrictions that govern VOCA grant funds, i.e., the source of program match must be a VOCA-allowable expenditure. To determine the amount of match required by the Final Program Guidelines for the proposed VOCA project, divide the total amount of the VOCA Budget Request by four. The result is the amount of the program match. For example, if the VOCA Budget Request is $30,000, then divide $30,000 by four which equals $7,500. In this case, the required match is $7,500 which equals 20 percent of the total VOCA project. The following further illustrates the program match requirement: $30,000 VOCA Budge Request + 7.500 Required Program Match ($7,500 equals 20% of the total VOCA Project) $37,500 Total VOCA Project Allowable match funds may include, but are not limited to, volunteers, staff salaries, rent, equipment, operating costs, etc. Federal funds from other sources cannot be used for VOCA match. Match used for the VOCA project cannot be used as match for any other grant. Do not over report match, i.e., do not provide match in excess of 20% of the total VOCA project. Match may be provided as either cash or in-kind or a combination of cash and in- kind as follows: Cash Match: A cash match is any cost component that is included in the agency's overall budget as it applies to the provision of direct services for victims of crime (i.e., staff providing direct victim services, travel related to the delivery of direct victim services, rent paid by the agency for the portion of the program providing direct victim services, etc.). If the agency pays for the expense, then it may be used as a cash match. In -Kind Match: An in-kind match includes donated items or services that benefit the program but which do not have a dollar value assigned for budgeted purposes. For example, programs may use volunteer hours as match. The value placed on donated services must be consistent with the rate of compensation paid for similar work in the applicant agency. If the required skills are not found in the applicant agency, the rate of compensation must be consistent with the labor market. Programs may use items donated by other programs or individuals as in-kind match (i.e., rent and utilities used for the provision of direct services to victims and donated by another source outside the agency). The Program match section is an itemized description by budget category of proposed matching contributions. The budget categories are personnel, contractual services, equipment and operating expenses. Provide a detailed (itemized) list and a budget narrative for each budgeted category. Indicate the funding source and indicate if it is a cash or in-kind match. Do not over report required match. Unless otherwise approved by the OAG, reported match must be consistent with the monthly reimbursement request. Match Narrative - Describe in detail the type of Match, whether cash or in-kind, the budget category, etc. Submit the same detailed information for match as provided for VOCA funded items (i.e., if match is in Personnel for paid staff complete the table below (attach additional pages if needed) and provide the total salary & benefits and percentage. Job descriptions are required for all paid staff and/or volunteers reported as a Match. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. Page 31 Agency Name: City of Miami Police Department 2009-2010 REVISED Part 9. VOCA MATCH BUDGET EXAMPLES- Match Narrative: Our agency utilizes volunteers who provide direct services to crime victims such as intake clerks, clerical (types reports and calls victims) and victim advocates. The agency anticipates using volunteers at the equivalent of 20 hours per week x 52 weeks x $7.25 for a match of $7,540.* Only those agencies with an established volunteer component will be eligible to utilize volunteers as match. The agency rents office space from the Global Company at $14,400 annually and the agency's pro rated portion for office space for volunteers and supervisor of the victim advocate would be approximately 19% (or $234 per month) x 12 months = $2,807. Approximately 10.08% of the Victim Advocate Supervisor position will be utilized to provide supervision for the victim advocate position. The supervisor's total salary and benefits equal $79,938.56. Program Match Description Funding Source May not be derived from Federal Dollars Cash or In- kind Budget Category Match Amount 1 Violent Crime Intervention Adm. Local IN-KIND Personnel $8,061.75 2 3 4 5 TOTALI $ 8,062 Match Narrative: 1. Approximately 10.08% of the Violent Crime Intervention Administrator's position will be utilized to provide supervision for the Victim Advocate position and to the volunteers. The supervisor's total salary and benefit equals $79,938.56. 2. 3 C! 5 Page 31 (Revised) EXAMPLES- Match Narrative: Our agency utilizes volunteers who provide direct services to crime victims such as intake clerks, clerical (types reports and calls victims) and victim advocates. The agency anticipates using volunteers at the equivalent of 20 - 23 hours per week x 52 weeks x $5.15 for a match of $5,698.* Only those agencies with an established volunteer component will be eligible to utilize volunteers as match. The agency rents office space from the Global Company at $14,400 annually and the agency's pro rated portion for office space for volunteers and supervisor of the victim advocate would be approximately 19% (or $234 per month) x 12 months = $2,807. Approximately 5% of the Victim Advocate Supervisor position will be utilized to provide supervision for the victim advocate position. The supervisor's total salary and benefits equal $32,000. Funding Source Program Match Description May not be derived from Federal Dollars Cash or In- kind Budget Category Match Amount 1 Victim Advocate Supervisor Local CASH Personnel $ 9,207 2 3 4 5 TOTAL $ 9,207 Match Narrative: M 91 3. I'I 5. Approximately 20.0% of the Victim Advocate Supervisor position will be utilized to provide supervision for the Victim Advocate position and to the Volunteers. The supervisor's total salary and benefits equal $46,037.00 Page 32 Agency Name: City of Miami Police Department 2009-2010 REVISED Match Position: Hours per week = Employer Reported RATE Cost MATCH= Hourly Rate = Annual Gross $ - .E"', $ - - Salary - FICA :. $ - $ Retirement 0WIN $ - $ - Health Ins. $ - Life Ins. $ - Dental Ins, ° $ Workers Comp Alm $ - $ - Unemployment $ - $ (1st $7K) Other (provide`h $ explanation below): � f TOTAL $ - $ - Match Position: Hours per week = Reported RATE Employer Cost MATCH= Hourly Rate = Annual Gross $ So $ - $ Salary - FICA. $ $ Retirement; $ - $ Health Ins. $ Life Ins. $ Dental Ins. 1 4 „ $ Workers Comp - $ - $ Unemployment $ - $ (1 st $7K) Other (provide" $ - explanation below):; TOTAL $ -is - Explanation if applicable): Ex lanation if applicable): Page 33 (Revised) Match Position: Victim Advocate Supervisor Hours per week 40 Reported = RATE $ 20.56 Employer Cost MATCH= Hourly Rate = MATCH= Annual Gross $42,765 �� $ 42,765 $ 8,553 Salary h a $ - $ - FICA 7.65% $ 3,272 $ 654 PICA Retirement 10 $ $ - Health Ins. $ - - $ - Life Ins. K.. $ - Dental Ins.; : $ - $ Dental Ins. Workers Comp NOW$ - $ - Unemployment $ - $ - $ - (1st$7K) $ - Other (provide I $ - explanation Other (provide below): $ - explanation TOTAL $ 46,036 $ 9,207 Match Position: Hours per week Reported = RATE Employer Cost MATCH= Hourly Rate = Annual Gross $ " _ $ - $ - Salary PICA $ - $ - Retirement $ - - Health Ins. $ - Life Ins. $ Dental Ins. $ - Workers Comp $ - $ - Unemployment$ $ - (1st $7K) Other (provide $ - explanation below): , TOTAL $ - $ - Explanation if applicable): Ex lanation if applicable) - Page licable : Page 33