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Resolution
File Number: 09-01219
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER APPROVING
THE FINDINGS OF THE EVALUATION COMMITTEE, PURSUANT TO REQUEST
FOR PROPOSAL NO. 127103, THAT FORAY TECHNOLOGIES, IS THE
TOP-RANKED FIRM RESPONSIVE TO THE RFP REQUIREMENTS, TO PROVIDE
A LAW ENFORCEMENT DIGITAL PHOTO LAB SYSTEM, FOR THE
DEPARTMENT OF POLICE; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE PROFESSIONAL SERVICE AGREEMENT(S)
("PSAS"), IN SUBSTANTIALLY THE ATTACHED FORM(S), FOR THE TERMS
LISTED UNDER EACH RESPECTIVE PSA, AT AN INITIAL COST NOT TO
EXCEED $317,477.90, WHICH INCLUDES THE IMPLEMENTATION OF A LAW
ENFORCEMENT DIGITAL PHOTO LAB SYSTEM AND THE FIRST SIX (6) YEARS
OF SOFTWARE MAINTENANCE SUPPORT AND SERVICE, WITH THE FIRST
YEAR INCLUDED AT NO ADDITIONAL COST TO THE CITY OF MIAMI;
ALLOCATING FUNDS FROM THE UNITED STATES DEPARTMENT OF JUSTICE,
COMMUNITY ORIENTED POLICING SERVICES (COPS) GRANT ACCOUNT NO.
12000.191008.664000.0000.00000, PNG AWARD 1624, PROJECT 19-199954;
FURTHER AUTHORIZING TWO (2) ADDITIONAL OPTIONS TO EXTEND FOR
FIVE (5) YEARS EACH THE SOFTWARE MAINTENANCE SUPPORT AND
SERVICE; ALLOCATING FUNDS FOR FUTURE YEAR FUNDING, FROM THE
VARIOUS SOURCES OF FUNDS OF THE USER DEPARTMENT, SUBJECT TO
THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF
NEED.
WHEREAS, the City of Miami ("City") issued Request for Proposal ("RFP") No. 127103 for the
provision of a Law Enforcement Digital Photo Lab System, and two (2) proposals were received, and
deemed responsive and responsible; and
WHEREAS, the Evaluation Committee, appointed by the City Manager recommend that the
City negotiate an agreement with the top ranked firm, Foray Technologies, and if negotiated terms,
conditions, and pricing is in the best interest and advantageous to the City to execute said agreement;
and
WHEREAS, funding will be derived from the United States Department of Justice, Community
Oriented Policing Services ("COPS") Grant, with future year funding subject to the availability of funds
and budgetary approval at the time of need;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted
by reference and incorporated as if fully set forth in this Section.
City of Miami Page 1 of 2 Printed On: 11/5/2009
File Number 09-01219
Section 2. The recommendation of the City Manager approving the findings of the Evaluation
Committee pursuant to RFP No. 127103, that Foray Technologies, is the top-ranked firm responsive to
the RFP requirements, to provide a Law Enforcement Digital Photo Lab System, for the Department of
Police, is accepted.
Section 3. The City Manager is authorized {1) to negotiate and execute Professional Service
Agreement(s) ("PSAs"), in substantially the attached form(s), for the terms listed under each
respective PSA, at an initial cost not to exceed $317,477.90, which includes the implementation of a
Law Enforcement Digital Photo Lab System and the first six (6) years of software maintenance support
and service, with the first year included at no additional cost to the City, with funds allocated from the
United States Department of Justice COPS Grant, Account No. 12000.191008.664000.0000.00000,
PNG Award 1624, Project 19-199954.
Section 4. Two (2) additional options to extend for five (5) years each the software
maintenance support and service, is authorized, with funds allocated for future year funding, from the
various sources of funds of the user department, subject to the availability of funds and budgetary
approval at the time of need.
Section 5. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor. {2}
APPROVED AS TO FORM AND CORRECTNESS:
JULIE O. BRU ?
CITY ATTORNEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
(2) If the Mayor does not sign this Resolution, it shall become effective at the end of ten
calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 Printed On: 11/5/2009