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Home My WebLink AboutExhibit 8EXHIBIT C Proposed Proposal dated and any modifications/addenda thereto Professional Services Agreement — Foray Technologies — RFP 127103, Law Enforcement Digital Photo Lab System 25 FORAYn TECHNOLOGIES LIMEMEN= The City of Miami cop. Request for Proposals (RFP) LAW ENFORCEMENT DIGITAL PHOTO LAB SYSTEM RFP Number: 127103 RFP Closing Date/Time: 15 -APR -2009 @ 14:0000 Buyer: Gonzalez, Yusbel Hard Copy Submittal Location: City of Miami - City Clerk 3500 Pan American Drive Miami FL 33133 US Buyer E -Mail Address: YGonzalez@ci.miami.fl.us 3911 5`h Ave, Suite 3009 San Diego, CA 92103 619 858 1360 • (fax) 619 858.1366 • www.for2y.COM %"' FORAY - TECHNOLOGIES April 13, 2009 City of Miami - City Clerk 3500 Pan American Drive Miami, FL 33133-5504 Attention: Yusbel Gonzales - Buyer Subject: Request for Proposal Number 127103 Law Enforcement Digital Photo Lab System — City of Miami Police Department Due Date: April 15, 2009 at 14:00 EDT Dear Mr. Gonzales: On behalf of Foray Technologies, I am pleased to submit Foray Technologies' response to Request for Proposal (RFP) Number 127103 for a Law Enforcement Digital Photo Lab System for the City of Miami Police Department. In addition, I hereby acknowledge receipt of Addendum No.1 dated March 16, 2009 to RFP Number 127103, and Addendum No. 2 dated April 1, 2009 to RFP Number 127103. Pursuant to Section 4.1 Submission Requirements, the following information is provided: Proposers Name: Contact Person: Firm's Liaison for Contract: Primary Office Location: Business Phone/Fax: Applicable Email Addresses Title of RFP: RFP Number: FEIN #: Foray Technologies Donald McFall, Sales Representative David "Ski" Witzke, mice President Program Management 3911 Sth Ave, Suite 300 San Diego, CA 92103 619-858-1360 Plione 619-8S8-1366 Fax Daviel "Ski" Witzke —,-Ilwitzke@foi-ay.com Donald McFall — dinefall@(foray,com Request for Proposals (RFP) for Law Enforcement Digital Photo Lab System 127103 20-0491220 We have carefully reviewed the City's Request for Proposal, and our proposed solution meets, and in many instances, exceeds the City's stated specifications. Our proposal includes all required hardware, software, installation, training and support necessary to fulfill the digital media storage system needs for the City of Miami's Police Department both today and in the future. .. rth n n :a„ onn. c— nicnn (a Q?in i Foray Technologies' Response to RFP Number 127103 April 13, 2009 Page 2 We have more than 15 years of proven, demonstrated experience providing fully integrated, customized, turnkey forensic digital imaging solutions. In that time, we have developed a reputation of excellence foi delivering superior products and training and support services within the law enforcement community. All of our solutions are modular, which means they are extremely flexible and are customized to fit your current needs and can be expanded to fit your future.needs — quickly, easily, and economically. We offer a wide range of configuration options fi-om mobile forensic imaging systems that can be used at a crime scene to comprehensive digital image processing solutions that fulfill all of your forensic digital image acquisition, processing, storage and retrieval requirements. This includes individual stand-alone systems to large, multi-user, multi -site networked solutions. Once you have reviewed this proposal, I am sure you will agree that Foray Technologies is uniquely qualified to provide the solution for City's request for a Digital Photo Lab. Foray Technologies is focused solely on the digital asset management and the needs of law enforcement, and provides consulting, training and deployment services in addition to its hardware and software products. Foray's digital asset management solutions are currently used by hundreds of law enforcement agencies at all levels — local, state, federal and international. I am also confident that we can deliver something that no one else can deliver: a proven track record of unmatched customer service provided by a professional team of hardware and software engineers together with individuals who are well known in the field of forensic imaging. Our customer loyalty is unmatched by anyone in the industry. Quite simply, it would be extremely difficult to find a vendor who is more committed than we are to delivering a total solution. Once again, thank you for the opportunity to submit this proposal for a comprehensive Digital Photo Lab System. We are truly looking forward to working with you to fulfill the needs of the City of Miami's Police Department. Please do not hesitate to call me at 619.858.1360 extension 521 if you have any questions or comments, or if I can provide any additional information. Resp.eetftrll, subm" d� �Deriald McFall Sales Representative PS: A copy of the Foray Technologies' Authenticated Digital Asset Management System brochure and product information sheets are included with this proposal. FORAY - TECHNOLOGIES SECTION 1: Table of Contents SECTION 1: Table of Contents....................................................................................................... i SECTION 2: Certification Statement (from RFP)......................................................................... 1 SECTION3: Executive Summary ......................... ..................... .................................................... 5 SECTION 4: Overall Qualifications and Experience.................................................................... 8 SECTION 5: Ability and Capability to Per form Required Services ............................................ 13 SECTION 6: lYlethodology and Overall Approach to Scope of YfTork......................................... 31 SECTION 7: Cost Proposal — Pricing Schedule.......................................................................... 42 SECTION 7: Cost Proposal — 5 Year Life Cycle Cost................................................................. 49 SECTION 8: Trade Secrets and Public Records Disclosure....................................................... 50 SECTION 9: Optional ADAMS Advance Archival Management Solution .................................. 51 APPENDIXA: Sample Image Conversion Documentation......................................................... 52 APPENDIX B: Brochures and Product Information Sheets........................................................ 53 Certification Statement Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a minimum of 120 days following the time set for closing of the submissions. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. We (I) certify that we have read your solicitation, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or services specified herein. The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations, or debarred or suspended as set in section 18-107 or Ordinance No. 12271. All exceptions to this submission have been documented in the section below (refer to paragraph and section). EXCEPTIONS: We (I) certify that any and all information contained in this submission is true; and we (I) further certify that this submission is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a submission for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and conditions of this solicitation and certify that I am authorized to sign this submission for the submitter. Please print the following and sign your name: SUPPLIER NAME Foray Technologies ADDRESS: 3911 5th Avenue, Suite 300, San Diego, CA 92103 PHONE: 619-858-1360 ext.521 EMAIL: dmc f a SIGNED BY: TITLE: `,a e s ay. com resentative FAX: 619-858-1366 BEEPER: N/A Donald McFall DATE: April 13, 2009 FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM SHALL DISQUALIFY THIS BID, Page 2 of 38 Certifications Legal Name ofFirn7: Foray Technologies, LLC Entity Type: Partnership, Sole Proprietorship, Corporation, etc. LLC Year Established: 2003 Office Location: City of Miami, Miami -Dade County, or Other San Diego, CA Business Address: 3911 5th Avenue, Suite 300 City, State, and Zip Code: San Diego, CA 92103 Telephone Number: 619-858-1360 ext. 521 Fax Number: 619-858-1366 E-mail Address: dmcfall@foray.com Occupational License Number: 22004016451 (City of San Diego* Certificate of Payment of Business Tax) Occupational License Issuing Agency: City of San Diego, CA Occupational License Expiration Date: 11/30/2009 Respondent certifies that (s) lie has read and understood the provisions of City of Miami Ordinance No. 10032 (Section 18-105 of the City Code) pertaining to the implementation of a "First Source Hiring Agreement.": � or No) Page 3 of 38 Do you expect to create new positions in your company in the event your company was awarded a Contract by the City? (Yes ok ) In the event your answer to question above is yes, how many new positions would you create to perforin this work? Please list the title, rate of pay, summary of duties, number of positions, and expected length or duration of all new positions which might be created as a result of this award of a Contract. Will Subcontractor(s) be used? (Yes or(o) Provide brief description of the project or service to be provided Provide the City of Miami's Police Department with a Law Enforcement Digital Photo Lab System. Line: 1 Description: Law Enforcement Digital Photo Lab, Pursuant to Section 3, Scope of Work Category: 65578-56 Unit of Measure; Each Unit Price: $ Number of Units: 1 Total: $ * Please refer to Section 7 Cost Proposal found on Page 42. Page 5 of 38 FORAY' 2. TECHNOLOGIES SECTION! 3: Executive Summary Foray Technologies is the leader in the supply, installation and training of digital photo lab systems specifically used by law enforcement agencies at all levels — local, state, and federal. Foray's Authenticated Digital Asset Management System (ADAMS) solutions include, but are not limited to, all of the hardware and software required — crime scene camera equipment and other hardware and software — to capture, download, transfer, and archive digital images, as well as the hardware and software for case and evidentiary management of images, video, audio, and any other digital (electronic) data. The Foray ADAMS platform is also the only forensic digital asset management solution based on real- world experience and developed by professionals with a background in law enforcement, which means the system is solely qualified to address the unique needs of the law enforcement community. The Foray ADAMS platform, the successor to the PC Pros MORE HITS product, is the o. tLlE forensic digital imaging solution that has been in use continuously since 1994. As the leader in digital asset management technologies, the Foray ADAMS products are compliant with the requirements and guidelines established by organizations such as the International Association for Identification (JAI), the Scientific Working Group on Imaging Technologies (SWGIT), the American Society of Crime Laboratory Directors (ASCLD), and the National Institute of Standards and Technology (NIST). Moreover, Foray's advanced digital asset management techniques have been used as the model for standards developed by organizations such as SWGIT. For instance, ADAMS is the paradigm for the workflow described in Section 13, Best .Practices for Maintaining the Integrity of Digital Iinages and Digital Video of the SWGIT Guidelines. SWGIT also states that the best way to authenticate digital assets is to use a hash algorithm that assigns a hash value to each image. 1 Some digital asset management solutions providers digitally sign their- images using an MD5 hash algorithm and clairn this technology will be accepted by courts. However, flaws have been found with this process as early as 1996, and by 2004 the algorithm was considered to be questionable for security purposes because of the serious flaws found in the algorithm. In 2007, a research paper was published that cracked the MD5 algorithm wide open — this paper included instructions that would allow someone to create a file that has the same digital signature as another file. Only Foray Technologies uses a SHA -256 secure hash algorithm, which is the current NIST standard (NIST FIPTS 180-2 Secure Hash ,4lgorithnz) for authenticating digital evidence. Digital evidence comes in many forms: • Digital photographs (from industry standard media formats such as compact flash cards, xD Picture cards, memory sticks, micro drives, smart media, CDs and DVDs) Page 5, Section 13, "Best Practices for Maintaining the Integrity of Digital Images and Digital Video", Overview of SWGIT and the Use of Imaging Technology in the Criminal Justice System, Version 1.0 2007.06.04. (Previously released as "Guidelines for the Use of Imaging Technologies in the Criminal Justice System") April 13, 2009 Page 5 Response to RFP #127103 • Scanned images • Video files • Audio files • Contents of mobile phone memory • Images of computer hard drives However, not all digital assets are digital evidence. The ADAMS platform can also be used to manage all types of digital assets including but not limited to: • Crime scene reports (created using word processing programs such as Microsoft Word) • Biology/Serology (DNA) worksheets (created using spreadsheet programs such as Microsoft Excel) • Accident and crime scene reconstruction drawings (creating using drawing applications such as Visio or 3d Crime, Fire and Traffic Accident Scene Reconstruction software) The bottom line is that one of the most crucial elements of any successful digital asset management system is verifying that you have the right system in place to ensure you do the right thing in the right way. ADAMS is that system. The ADAMS platform provides a comprehensive management system for quality, administrative and technical operations involving forensic digital evidentiary photography; and the ADAMS platform has been used successfully by accredited law enforcement facilities that comply with the requirements of ISO/IEC 17025:2005. The ADAMS solution is based on open system architecture, which means Foray's solutions are flexible and affordable, and can be expanded at any time to fit your future needs — quickly, easily, and economically. In addition, ADAMS is: • Designed to be remarkably easy to support and maintain. • Intended for fast, simple download of digital evidence — the interface is remarkably easy to use, and provides a step-by-step process for downloading a single asset or a batch of digital assets to the asset repository. • Designed for rapid, easy deployment on dedicated workstations or on every desktop or squad car laptop in the department. • Designed to store digital assets from all digital imaging devices in its original, unaltered format from digital cameras (TIF, RAW, JPG), flatbed scanners, film scanners, video cameras (MPG, AVI, MP4, WMV, etc) and so forth. • Designed to accommodate a number of agency -specific configuration options that can be customized by the ADAMS Administrator, such as asset categories, crime types and so forth, thus ensuring that the system always has the most current list of options as well as ensuring maximum consistency of the data. • Compatible with Open DataBase Connectivity (ODBC) standards and provides maximum compatibility with other systems. • Designed to provide complete asset management and allows you to customize user rights and control access permissions for actions on per case and/or per asset basis, including exception -based access control. • Designed to provide seamless integration with your existing network data security (such as Active Directory, Novell eDirectory, Oracle ID) infrastructure. • Designed to maintain a detailed chain -of -custody automatically by tracking all user actions and access to digital assets — dual audit trails are maintained for a complete chain of custody: one audit trail is maintained for actions conducted within the application while a separate audit trail is maintained by the operating system for access from outside the application. Foray Technologies is focused solely on the needs of law enforcement and digital asset management solutions, and provides consulting, training and deployment services in addition to its hardware and software products. Foray has more than 15 years of proven, demonstrated experience providing fully integrated, customized, turnkey forensic digital imaging solutions. In that time, Foray has developed a reputation of excellence for delivering superior products and support services within the law enforcement community. Above and beyond delivering sound, reliable, proven solutions, Foray Technologies is committed to providing the highest level of forensic imaging training based on real-world knowledge and law enforcement expertise. For instance, with nearly 20 years of AFIS and digital imaging experience, David "Ski" Witzke, Vice President, Program Management for Foray Technologies, is considered to be one of the foremost experts in forensic digital image processing technologies. Ski was a guest instructor for the Digital Processing of Evidentiary Photography at the FBI Academy in Quantico, Virginia for eight years, and was the instructor for the Forensic Digital Image Processing program at the British Columbia Institute of Technology (BCIT) in Vancouver, BC for more than six years. Ski is also a contributing writer for two well-known books: Crime Scene Photography (First Edition, Published 2007 by Academic Press) and Footwear, The Missed Evidence (Second Edition, Published 2007 by Staggs Publishing). (Crime Scene Photography has been chosen by the LAI Crime Scene Certification Board as required reading for anyone wishing to test for certification in 2008-2010.) Ski is also the chairperson of the Digital Imaging Subcommittee of both the Chesapeake Bay and Florida Divisions of the International Association for Identification. In addition, Ski was a keynote speaker at the European Network of Forensic Science Institutes (ENFSI) Fingerprint Working Group Meeting in Split, Croatia, and conducted a series of digital image processing programs for the Federal Department of Justice and Police AFIS/DNA Services in Berne, Switzerland. In summary, Foray Technologies can deliver something that no one else can: a proven product with a track record of unmatched customer service provided by a professional team of hardware and software engineers together- with individuals who are well known in the field of forensic imaging. Foray's customer loyalty is unmatched by anyone in the industry. Quite simply, it would be extremely difficult to find a vendor who is more committed — or more qualified — than Foray is to delivering a total solution. espec'ttuli submitted, r Donald McFall / Sales Representative April 13, 1009 Date signed Foray Technologies 3911 511' Ave, Suite 300• San Diego, CA 92103 619.858.1360 . (fax) 619.858.1366 . www.foray.com era F0,FMY It TECHNOLOGIES SECTION 4: Overall Qualifications and Experience a) Organizational History Foray Technologies is focused solely on the digital asset management needs of law enforcement, and provides consulting, training and deployment services in addition to its hardware and software products. Foray's digital asset management solutions are currently used by hundreds of law enforcement agencies at all levels — local, state, federal and international. Furthermore, with the ADAMS platform — the successor to the PC Pros MORE HITS product — Foray Technologies is the only company to provide forensic digital imaging solutions that have been in use continuously since 1995. In July 2003, Foray Technologies began a transfer of technology of the MORE HITS family of products under an exclusive licensing agreement with PC PROS, the leading forensic imaging solutions provider for more than eight years. The transfer from PC Pros to Foray was completed in April 2004. Under the terms of its exclusive licensing agreement, Foray Technologies would provide advanced, innovative digital imaging products and services to the MORE HITS customers worldwide. The exclusive access to the proven MORE HITS technology and expertise has allowed Foray Technologies to develop digital imaging products that are second to none. b) Principles, Owners and Directors • Thomas Hennings — President, LLC Member • Michael Ander — LLC Member • Mont Rothstein —Vice President, Technical Development • David "Ski" Witzke — Vice President, Program Management C) References Foray Technologies has an installed user base that consists of hundreds of law enforcement agencies using its complete line of forensic digital imaging products throughout the United States and around the world. Foray Technologies has successfully installed more than one hundred new systems for law enforcement agencies ranging in size from single workstation solutions to multiple workstation solutions within a single department as well as multiple -departments within a single agency sharing information in separate locations. The following references are provided in accordance with the request specified in RFP Number 127103: City of Chicago Police Department 1011 South Homan Ave Chicago, 11, 60624 David Grant (3 12) 746-6644/94 Gwinnett County Police Department 770 Hi -Hope Road Lawrenceville, GA Nancy Jenkins (770) 513-5287 Boca Raton Police Department 100 North West 2" d Avenue Boca Raton, FL 33432 Frank Katen (561) 338-1290 Saint Lucie County Sheriff's Department 4700 West Midway Road Ft. Pierce, FL 34981 Sgt. Carl Muschweck (772) 462-3311 d) Discontinued Services County of Henrico Police Department 7721 East Parham Road Richmond, VA 23294 Investigator Marc Downer (804) 501-4888 Federal Bureau of Investigation 2501 Investigation Parkway Quantico, VA 22135 Terry Green (703) 632-7157 Ft Lauderdale Police Department I300 West Broward Blvd Ft Lauderdale; FL 33312 Sgt. Bill Stewart (954) 828-5542 No Foray Technologies clients have discontinued using the ADAMS software within the past three (3) years. However, Foray ADAMS solutions have been purchased within the past three (3) years to replace systems previously provided by other law enforcement digital photo lab systems providers including, but not limited to, the Laguna Beach, California Police Department (system previously provided by Linear Systems) and Suffolk County New York Police Department (system previously provided by VeriPle, 111 C.). e) Letters of Reference Attached are three letters of recommendation that we have received from current users that clearly demonstrate our experience and expertise in the sale, installation, implementation and support of law enforcement digital photo lab systems similar to that proposed for the City of Miami. April 13, 2009 Page 9 Response to RFP #127103 HENRY W. STANLEY, JR. CHIEF OF POLICE April 9, 2009 To Whom It May Concern: COMMONWEALTH OF VIRGINIA COUNTY OF HENRICO DIvIs10N OF POLICE For the past four years, the Henrico County Division of Police has been involved in the transition of switching our department from standard 35mm film cameras over to digital cameras. We made it our goal to not only outfit every investigator within the Division with a camera, but every sworn officer within our department. The total compliment for our department is over 600 officers and investigators. Along with the tremendous camera need for this transition, it was apparent that there was also a need to find software that could capture, secure, maintain, and protect all of our photographs. After meeting with many different companies from around the United States and viewing their products, one company naturally rose to the top. Foray Technologies was the company that was chosen to help lead our police department into the 21St century. We quickly learned that the ADAMS Software that we were purchasing from Foray would store not only our photographs, but also any audio, video, word documents, cell phone history, and any other form of digital media that may be used as evidence in our investigations. Over the past year, we have worked hand in hand with everyone from the sales representatives to the software programmers to insure that the product that we have purchased best suits the needs of our department. This software continues to get better with every update that we receive. Anytime that we have a question related to the software, the support staff is only a phone call or an e-mail away. I have always been pleased with their prompt response to all of our needs. The partnership that we have formed with Foray is so strong that we are currently in the process of purchasing additional products that they offer that will work in conjunction with the ADAMS Software. I truly feel that the ADAMS Software is top of the line. I feel positive in saying this because I am not only the product manager that oversaw the purchase, installation, and on-going progress of the ADAMS Software, but I am also a Forensic Investigator with the Division that uses this software on a daily basis. I look forward to working with Foray Technologies and their many employees for many years to come. If you have any specific questions that you would like answered, please do not hesitate to call me in the office at (804)501-4888, extension 2. Sincerely, Marc E. Downer Forensic Investigator AN INTERNATIONALLY ACCREDITED LAW ENFORCEMENT AGENCY 7721 EAST PARHAM ROAD / PO BOX 907751 HENRICO, VIRGINIA 23273-0775 SHE C Forensic Science Laboratory ,NT 1200 N TELEGRAPH RD„ Building 38 E, PONTIAC, MI 48341-1044 (248) - 858 - 5018 Lynn Slaughter Eastern Region Sales Representative Foray Technologies, Inc. 3911 5th Ave., Suite 300 San Diego, CA 92103 Dear Ms. Slaughter, June 23, 2008 I would like to convey our level of satisfaction with the Foray System's ability to enhance digital images and the level of service we have received in maintaining the system. Our laboratory acquired the Foray System in November of 2005. The system is used by four latent print examiners and two latent print technicians for enhancing and documenting latent finger and palm prints. The system is also used by three firearms examiners in the same context for latent impression evidence. The Foray System is an outstanding tool for capturing and enhancing our latent images. Our examiners routinely use the system and have had excellent results in the system's ability to clear-up images to attain the necessary level of detail required for comparison purposes. The file system is intuitive and provides an ideal secure method for storing our digital media in compliance with ISO 17025:2005 and ASCLD/LAB International accreditation requirements. With regard to maintenance, we have had only one repair issue with the system's printer. Upon notifying Foray of the problem they immediately sent out a new printer to resolve the problem and bring us back on-line expediently as possible. I especially want to thank you for your personal involvement in insuring we received a product that met our needs and the continued support your company provides. Please feel free to invite anyone interested in discussing our satisfaction with the system to contact me at their earliest convenience. Yours Truly, Kent A. Gardner Laboratory Director _..ru^�'-"77r� ---rjgir�brJb: JLJy liJ:—IT��l—J�l�a- April R, 2009 C WINNETT COUNTY POLICE DEPARTMENT 770 !•II -I IOPE ROAD • LAWRENCEVILLE, GA 30043 • P.O. BOX 602 o LAWRENCEVILLL•, GA 30046 (770) 5 13 5000 Rcfercricc: Foray Technologies To Whom It May Concern: T have had the pleasure of knowing several of the staff members at Foray Technologies :for numerous }ears. The original so$warc program) ",Nl dor'e Hits" was introduced to me at an 1A1 conference and it became my goal to purchase this program for processing latent prints that crime scene investigators recovered from crime scenes. I received d)e first version of the ADAMS sofl:warc for Digital Workplace in 2006. It was exactly what I expected it to be and ied me to focus on the future nccds of the :Departme:nt to procure the turnkey AD NIS System for managing all digital assets that l-vere obtained by members of The Department. In November 2008 we were able to acquire <ui additional Digital Workplacc station that is maintahied in Crime Scene Investigations. In addition Nye have a secure server; Digital .Acquire rWodules I'or personnel to upload their digital assets froin remote sites, and Digital Web Viewer that is browser based and set up through our intranet. time designate by establishing user rights as to who has viewing privileges. Through 11)c ADAMS system the Gwinnctt County Police Department has achieved .multiple goals of maintaining [lie security and integrity of digital assets. ADANIS provides authenticity, has controls for accessibility and tracks Tach contact with the digital asset. Digital 'Workplace alloivs crime scone investigators to process latent fingeq)rints through Adobe Photoshop wwd transfer the images directly to our AFUS system. 'Wc are able to retrieve. ani, asset from the secure server and print. it on demand directly to our photo lab. Foray Technologies has an excellent support and training staff. They are dedicated to their customers and strive to ensure that the customer's needs are met. They clic] not hesitate at our request to assist us wid) some additional training after the installation, T an) Confident that we will COritll)ue ai) extended relationship with foray Technologies for many years to conic. Sincere)}, 41 i`ralrcv G. Jenkins Crime Scene lnvestigations Manager A NATIONAL& Ar_crzroirr_n AGENCY FORAY- & t'i TECHNOLOGIES SECTION 5: Ability and Capability to Perform Required Services a) Staffing • In the entire company: 9 • In software development: 3 • In product sales: 6 • In technical support: 6 b) Proposed Project Organization Chart David "Ski" Witzke Vice President, Program Management Project Manager Donald McFall Sales Representative Project Sales Christopher Jason Guffey Technical Services Engineer Installation/Training Rob Burkindine Technical Services Engineer InstaIIation/Training The project team will be composed of four primary key staff members. Their resumes are provided on the following pages: (a) David "Ski" Witzke, Vice President of Program Management (b) Donald McFall, Sales Representative (c) Christopher "Jason" Guffey, Technical Service Engineer (d) Rob Burkindine, Technical Service Engineer 2 As outlined in the RFP, Donald McFall will be the primary Point of Contact for dealings with the City Project Manager. Resume of David "Ski" Witzke Vice President of Program Management EXPERIENCE SUMMARY David Witzke has an extensive background in all facets of software design and develop- ment; hardware implementation; systems integration, installation, technical support and training. His responsibilities have included developing both preliminary and detailed system specifications; supervising all phases of project management; designing, developing and writing technical manuals, user manuals, quick reference guides and training manuals; and developing a implementing a comprehensive corporate identity program. He has also been responsible for successfully managing projects ranging from several thousands of dollars to several millions of dollars, and has also established a reputation for his ability to manage numerous individuals in a wide variety of disciplines, including, but not limited to, training, software development, test/quality assurance, administration, sales and marketing, and so forth. David has earned both national and international recognition for conducting user training for both novice and experienced computer users in a wide range of military and forensic disciplines. He has also had numerous security clearances from confidential to top secret with special access. In addition, David has developed and is now training latent print examiners how to create and use a new, innovative technique for preparing court exhibits that clearly demonstrates all three levels of fingerprint detail to the lay person in a manner that is readily understand- able using traditional court charts. This new charting technique uses the latest digital imaging technologies, and makes it significantly easier to view and explain level 2 and 3 ridge detail. More importantly, it eliminates the use of numbers or letters to show corre- sponding characteristics between the latent and known prints. This new charting technique has been used with great success in numerous cases throughout the United States and Canada. RESEARCH INTEREST • Advanced techniques for forensic image processing and enhancement • Certification/proficiency standards for digital imaging in a wide variety of markets, including law enforcement, pharmaceutical, research, and so forth • Development and implementation of new and emerging digital imaging technolo- gies, including development of policies and standard operating procedures • Regulation and standardization of digital imaging policies and procedures, includ- ing certification standards and proficiency testing TRAINING INTERESTS • Basic digital imaging courses, including an introduction to and the use/understand- ing of basic digital imaging concepts and their applications within the forensic community • Advanced digital imaging courses, focusing on specialized image enhancement April 13, 2009 Page 14 Response to RFP #127103 techniques within the forensic community HONORS/AFFILIATIONS • Member, International Association for Identification — International Chapter • Member, Forensic Photography and Electronic Imaging Subcommittee of the International Association for Identification • Member, California State Division of the International Association for Identifica- tion • Member, Canadian Identification Society — International Chapter • Member, Chesapeake Bay Division of the hiternational Association for Identifica- tion • Member, Florida State Division of the International Association for Identification • Member, National Sheriff's Association — International Chapter RELATED EXPERIENCE Vice President, Program Management December 1995 to Present FORAY Technologies, LLC, San Diego, CA (formerly known as PC Professionals, Inc. d.b.a. PC Pros, Lakewood, Washington) Successfully launched Foray Technologies' Authenticated Digital Asset Management System (ADAMS), formerly known as MORE HITS' Forensic Image Processing System, a new digital imaging technology that has become the international leader in forensic image processing. This accomplishment included designing and developing a successful strategic marketing plan and supporting marketing collateral. Currently manage both national and international sales, conduct forensic digital imaging training programs, and supervise all forensic program activities. These responsibilities also include conducting sales calls with current and potential customers as well as visiting customer sites to conducts needs assessments, evaluate operating procedures, and implement "high-tech" forensic imaging solutions. Have successfully managed and coordinated project manage- ment activities for more than one hundred eighty law enforcement agencies throughout the United States, Canada and the United Kingdom. Managed technical support activities as well as recently implemented a new customer service/satisfaction program. Also successfully developed and conducted digital imaging training programs for law enforcement agencies at all levels — local, state and federal — across the United States and Europe. Have established a reputation as a leader in forensic image processing, and is frequently a guest speaker at regional and international conferences, such as the Interna- tional Association for Identification (IAI), the California Association of Criminalists, the Northwest Association of Forensic Scientists, and the Canadian Society of Forensic Identification Specialists. Also has been instrumental in the development and success of the forensic image processing training program that is now being taught by the Federal Bureau of Investigation (FBI) at the FBI Academy in Quantico, Virginia. April 13, 2009 Page 15 Response to RFP #127103 Senior AFIS Trainer August 1993 to December 1995 Senior Technical Writer December 1989 to September 1991 Sagem-Morpho, Tacoma, Washington (formerly known as North American Morpho Systems, Inc., aka NAMSI, Tacoma, Washington) Responsible for creating detailed system specifications and writing user manuals for a leading Automated Fingerprint Identification System (AFIS). Developed and implemented AFIS training programs for novice and expert tenprint technicians and latent print examin- ers. Responsible for preparing the successful responses to Requests For Proposals (RFPs) that led to the award of several state and regional AFIS projects. PRESENTATIONS During the past ten years, David Witzke has been a frequent guest speaker at more than a hundred conferences throughout the United States, Canada and England. These programs have included both lecture and hands-on training sessions ranging in topics from An Intro- duction to Digital Imaging, Image Enhancement Tips and Techniques, Advanced Digital Imaging, New Charting Techniques, and so forth. He has been invited repeatedly to present at the following conferences: • Georgia Division of the International Association for Identification (LAI) Annual Conference • AFIX Tracker User's Group Annual Meeting • Mid -States Division JAI Conference • Arizona Identification Council Annual Conferences (Arizona Division of the LAI) • California Association of Criminalists Annual Conferences • California Division IAI Annual Conferences • Canadian Forensic Identification Society Meetings (annual), British Columbia, Canada • Canadian Identification Services Meetings (annual), Ottawa, Ontario, Canada • FBI Symposium, May 1997, Las Vegas, Nevada • Florida Division IAI Annual Conferences • Illinois Division IAI Annual Conferences • Indiana Division LAI Annual Conferences • International IAI Annual Conferences (have instructed multiple classes annually since 1996) • Iowa Division LAI Annual Conferences • Missouri Division IAI Annual Conferences • Nebraska Division IAI Annual Conferences • Nevada Division IAI Annual Conferences • New England Division IAI Annual Conferences • Ohio Identification Officer's Association Annual Conferences • Pacific Northwest Division IAI Annual Conferences • Rocky Mountain Division IAI Annual Conferences • Sagem-Morpho AFIS User's Group Meetings (annual) • Southwest Association of Forensic Scientists Annual Conferences • Texas Division LAI Annual Conferences Anril 112009 Page 16 Resnonse to RFP #12710; • Toronto Police Services Forensic Identification Society Meetings (annual), Toronto, Ontario, Canada • Tri -States Division IAI Annual Conferences • Wisconsin Division IAI Annual Conferences In addition, he has conducted numerous forensic image processing training programs for colleges and universities as well as law enforcement agencies at all levels — federal, state and local. These presentations have included: • 2000, 2001, 2002, 2003, 2004 and 2005 Academic School Years, British Columbia Institute of Technology, Vancouver, British Columbia, Canada 1998, 1999, 2000, 2001, 2002, 2003, 2004 and 2005 Digital Imaging Training Programs at the FBI Training Academy, Quantico, Virginia • 2002 Academic School Year, Kansas City Community College, Kansas City, Kansas PUBLICATIONS Robinson, Edward M. (2007) "Crime Scene Photography." (Chapter 8, Digital Imaging, contributed by David Witzke) Academic Press, Boston, MA. Hilderbrand, Dwane S. (2007) "Footwear, The Missed Evidence." 2`d Edition. (Chapter- 8, Digital Imaging, contributed by David Witzke) Staggs Publishing, Wildomar, CA. "The New Digital Mantra: Resolution, Resolution, Resolution," Law Enforcement Technology (June 2004) "It's a Photo Finish Not Junk Technology," Evidence Technology (May 2003) TELEVISION The Computer Connection, Northwest Cable News Network (CNN), April 1996 EDUCATION National University, San Diego, California — Graduated magna cum laude with Bachelor of Arts degree with emphasis in Computer Information Systems San Diego State University, San Diego, California — Bachelor of Arts degree in English Resume of Donald McFall Sales Representative • Sales Representative — Foray Technologies LLC, San Diego, CA April 2007 — Present Foray provides Law Enforcement Agencies with solutions to manage their digital assets including authentication, access tracking, audit trails, user rights management, intra -agency connectivity and AFIS (Automated Fingerprint Identification System) connectivity. Responsible for lead generation, follow-up, quote preparation and all aspects of customer service. Also tasked with finding new avenues of need/integration for the ADAMS product line and Business Development. Government Sales Manager — Noritsu America Corporation, Buena Park, CA October 2000 -April 2007 Noritsu is the World's Largest Manufacturer of Photographic Processing Equipment_ Responsible for the completion and administration of the GSA Federal Contract, ongoing sales to Federal customers both DOD and Non -DOD. Design, layout, printing and distribution of the GSA Contract Printed Price Catalog. Administration and design of the GSA website utilizing the SIP Program. Responsible for acquiring State, Local and Municipal sales primarily with Law Enforcement. Education of Corporate Sales Force in Procurement Strategies, Marketing and New Business Development within the Law Enforcement Sector. Sales Manager — Tesla Industries Inc., New Castle, Delaware November 1998— September2000 Tesla manufactures AC -DC Power Conversion Equipment for use in the Aerospace and Defense Industries. Trained and managed sales staff, established NSN (National Stock Numbers) on new products, managed and acquired Government Contracts both domestic and foreign, wrote technical manuals on all product, utilizing page maker, Photo Shop and Corel, produced all marketing materials including catalogs, brochures, trade show booths, and trade magazine advertisements, created and completed a direct mail campaigns, establishment and management of International Repair Facilities, management of distributors, HR Duties. Self Employed and Employed — _November 1993 — October 1998 Photographic Consulting within the Printing Industry. Ran a Photographic Studio for a Pre -Press Shop. Production Manager for regional Pro Lab Filmet of Pittsburg, PA. Straight Commission Sales Americana Portrait. • Production Manager —Delta Color, Lancaster, PA, January 1991—Norember1993 Delta is a Professional Photographic Laboratory which caters to Professional Photographers. Duties consisted primarily of. scheduling, inventory control, purchasing, quality control, maintenance on all equipment including set-up and calibration, set up a cross training program to train employees in each of their respective area's and human resources. Quality Control Manager — VSFL Herr junga, Sweden December 1987—January1991 VSFL was a high volume Photographic Laboratory which processed both Amateur and Professional Photographs. They employed approximately 200 people with volume of over 10,000 rolls of film a day. Duties consisted of. chemical analysis, control and regeneration, HAZMAT program, maintain strict control of plant discharge into municipal sewage system, machine maintenance, calibration and repair of machines, training of operators production line improvement and optimization, quality control. April 13, 2009 Page 18 Response to RFP 4127103 United States Naval Photographer— United States Na>>y December 1980— December 1987 Responsible for the acquisition of high quality Intelligence Photography taken from a P3C Orion. Responsible for all Squadron Camera Systems along with the Training of Aircrews in the gathering of Intelligence Photography. Meritoriously Promoted due to development of a system to use the Aircraft's DC Power to power in- flight Camera Systems. Responsible for all electromechanical maintenance on photographic systems including board level repair. Color Print Supervisor while stationed at NAS Miramar, CA. Deployments to Iceland, Bermuda, Spain with detachment duties to Puerto Rico, Holland, Scotland. Honorably Discharged. Resume of Rob Burkindine Technical Service Engineer • Technical Engineer — Foray Technologies, San Diego, CA — 2004 — Present Provide phone and on site hardware and software support for forensic imaging systems to all customers including local, state and federal government. Install new systems including computers and imaging peripherals including cameras, scanners, and printers. Train new and existing users in evidence documentation and preservation, including the use of Adobe Photoshop. • Consultant, Engineer and Instructor — PC Pros, Tacoma, WA — 2001 — 2004 Provided hardware and software support for forensic imaging systems. Install new systems including computers and imaging peripherals including cameras, scanners, and printers. Train new and existing users in evidence documentation and preservation, including the use of Adobe Photoshop. • Crime Scene Technician — Baltimore County Police Department., Baltimore, MD —1996 — 2001 Processed and documented crime scenes for physical evidence using various techniques. Trained in evidence collection, latent fingerprints crime scene sketching, and photography. Implemented digital imaging in the department and trained new personnel, and testified in court of law regarding digital image processing. • Restaurant Manager — Fe Manager Inc., Baltimore, MD —1993 —1996 Managed daily operations of a quick serve restaurant, including customer service, purchasing, personnel, and facilities. • Police Officer — Ocean City Police Department., Ocean City, MD —1990 —1993 Sworn law enforcement officer assigned to road patrol, enforcing applicable laws, arrest, and testifying in court of law. • Security Manager — May Department Stores, Inc., Baltimore, MD —1984 —1990 Managed loss prevention department of major retail department store, preventing both internal and external shortages. Trained in interview and interrogation techniques, with arrest powers. Testified in court of law. • B.S., Criminal Justice - University of Baltimore, Baltimore, MD April 13, 2009 Page 20 Response to RFP # 127103 Resume of Christopher Jason Gulley Technical Service Engineer • Technical Engineer — Foray Technologies, San Diego, CA — August 2008 — Present Provide phone and on site hardware and software support for forensic imaging systems to all customers including local, state and federal government. Install new systems including computers and imaging ZD peripherals including cameras, scanners, and printers. Train new and existing users in evidence documentation and preservation, including the use of Adobe Photoshop. • Program Developer — Central Piedmont Community College /American Academy Applied Forensics — September 2007 — Present In addition to teaching forensic imaging classes, was responsible for overseeing the General Forensics Program to include maintaining the AAAF Class schedule, managing instructors, marketing the programs, and developing new courses. In addition, was responsible for on-line course development and instruction, registration of students, management for program budgets, and equipment purchases and maintaining QC ZD for inventory. Also provided support for development for conferences hosted by the AAAF and represented college at the national base conference for AAAF. • Detective Sergeant — Stanly County Sheriffs Office — October 2006 — September 2007 Stanly County Sheriffs Office Responsible for overseeing Felony -Misdemeanor cases, responding to all major crime scenes, processing evidence in the lab, assisting with narcotics investigations, preparing courtroom presentations and - testimony for the DA's office, and communicating with all state — North Carolina and otherwise — labs. In addition, was assigned to Special Response Team, and was responsible for assisting in the preparation of evidence, training and equipping the office with investigation tools. Established the LAFIS System for Stanly County, developed SOP for Investigations, established Volunteer and Internship Program in CSI program, and wrote numerous successful grants for equipment. • Detective, Crime Scene Unit — Union County Sheriffs Office — November 2004 — October 2006 Responsible for overseeing Felony -Misdemeanor cases, responding to all major- crime scenes, processing evidence in the lab, overseeing DNA submissions to lab for court proceedings, and overseeing Live Scan Finger Print section. Was the Lead Crime Scene Investigator- in Serial Homicide and in Mob Killing Case 2006. Assisted in numerous officer involved shooting reconstructions, assisted outside agency cases in high profile cases (such as Mecklenburg County Sheriff's Office), communicated with all state labs, assigned to Special Response Team, assisted in the preparation of evidence for the office, and trained and equipped the office with investigation tools. In addition, was responsible for processing (enhancing) all photographic evidence and archive photographic evidence, and preparing court room presentations for the DA's office. Established the IAFIS System for Union County, developed SOP for Investigations, established Volunteer and Internship Program in CSI program, and wrote numerous successful grants for equipment. • Forensic Photographer/Crime Lab Crime Scene Unit —Charlotte Mecklenburg Police Department — October 2002 — November 2004 Responsible for overseeing forensic photography studio, photographing crime scenes, inputting data for all images, and processing (enhancing) all photographic evidence. Was assigned to high profile cases and major disasters (including the 2003 plane crash in Charlotte, NC). Conducted field training and taught April 13, 2009 Page 21 RPcnnnca fn RT'1) 441 771 0'] digital imaging technologies to Crime Scene Search Field Agents and trained employees on research and development of new latent print processing technologies, such as fluorescein, IUminol as well as new digital technologies and techniques. In addition, taught the collection and photography of evidence for the Forensic Nursing program with Carolina Medical Center. • Patrol Officer — rLlatthervs Police Department —April 2001— October 2002 As a Patrol officer, assisted with street interdiction, undercover operations with vice squad and crime scene search and helped enforce traffic safety programs. • Sheriffs Deputy — Union County Sheriff's Office —1999 — April 2001 Helped at the Union County Jail with booking, housing, transporting, processing, serving warrants to fugitives to civil papers, court bailiff, security for court house, opened and closed court, helped with the hostage incident at Union County Court House, worked undercover deal with Social Security Identity fraud. • Owner/Lead Photographer — CJG Associates d/b/a Photography by Jason Gi ffey and Associates — March 1990 — October 2001 Owner of professional portrait studio specializing in commercial, families, children, families and weddings. Supervised team of photographers, and shot on -location commercial shoots for Winston Cup Racing Teams — machine photography and modeling agencies, Operated a full in-house lab to process and develop images in house. • Field Training Supervisor— Olan Mills, Inc. — November 1990 —February 1991 Traveled throughout the Southeast training Olan Mills' employees on professional techniques for family portraits. Professional Memberships: Professional Photographers Association Professional Photographers of America Professional Photographers of North Carolina Kodak Profession of Excellence Training Nikon Digital Techniques Training Photoshop Professional Workshop FUJI Hunt Digital Techniques and Printing Law Enforcement Training and Crime Scene Investigation: Basic Law Enforcement Training Basic Crime Scene Investigations Basic Crime Scene Photography Advanced Crime Scene Photography Advanced Crime Scene Investigations Officer Involved Shooting Reconstruction Team Nikon 350 Pulse Laser / Reconstruction Diagramming Habitual Laws / Felony Papering in North Carolina UV Alternate Light Source Training Domestic Violence Course RADAR Training Advanced Common Law & Warrants Field Sobriety Certification ""^ PaaP ??. Resnonse to RFP 4127103 Forensics: Education: 9 Traffic Safety Certification Officer Safety Class Instructor / CPCC / American Applied Forensics Academy Instructor for Forensic Nursing / Carolina Medical Center Instructor / Taylor Group Inc. Forensic Photography — Crime Scene International Association of Identification Member/ IAl International Association for Identification Forensic Photography Board Member Recognized as an International Instructor North Carolina Division of the International Association for Identification Conference Committee Member CPCC/American Academy of Applied Forensics Advisory Board Member South Piedmont Community College Central Piedmont Community College April 13, 2009 Page 23 Response to RFP 4127103 c) Background and experience in providing law enforcement Digital Photo Lab Systems The Foray ADAMS products provide secured, multi -tiered digital asset management solutions that provide unequaled digital asset acquisition, management, security, processing and publishing capabilities. The systems can be scaled easily — from a single workstation, to a large distributed network solution — to accommodate large numbers of users, each with different permissions and capabilities. For example, the Digital Workplace module provides complete access to and control over the system while the Digital Web Viewer and Digital Acquire modules provide view -only and acquire -only capabilities, respectively. ADAMS' modular design, open system architecture coupled with its total flexibility provides endless configuration possibilities with a complete suite of application modules. These modules can be assembled into tailored combinations for larger deployments where many users may require only a small subset of functions, while other power -users may need all of the capabilities offered by the full platform. The result is an incomparable, robust solution tailored to match your agency's distinctive digital asset management needs today and provides a platform for unlimited growth in the future. During the past three years, Foray Technologies has successfully installed more than one hundred ADAMS systems throughout the United States. These solutions allow local as well as remote users to search, view or request access to digital assets via a secure Internet/Intranet connection using any number of possible configuration options. These customizable, configuration alternatives not only enable agencies with multiple, distributed labs to link all of their labs together- but provide remote (distributed) access to local images as well as share limited personnel resources among offices electronically. For example, a smaller remote lab may have only one latent print examiner even though a second latent print examiner is needed for (ident) verification. In this case, an examiner in another lab can access the images in the particular case and do on-screen verification remotely or print the images locally for life-size, side-by-side comparison. The Audit Trail module automatically records each access of the images — both locally and remotely — to maintain a complete, detailed chain -of -custody as well as provide a record of the verification. The rest of this section provides a detailed background about our experience providing law enforcement Digital Photo Lab Systems for municipalities similar in size to the City of Miami. Scope of Services Foray Technologies has provided all hardware, software, documentation, on-site installation, training, and long-term support for- the successful implementation of the Digital Photo Lab Systems for Henrico County (Virginia) Division of Police, Massachusetts State Police, Oregon State Police, West Chester County (New York) Department of Public Safety, Oakland County (Michigan) Sheriff's Department, St Lucy County (Florida) Sheriff's Office, Gwinnett County (Georgia) Sheriff's Department, Michigan State Police, NSWC (Naval Surface Warfare Center), Suffolk County (New York) Police Department, Onondaga County (New York) Onondaga County Center for Forensic Sciences, Indiana State Police, New York State Police, Connecticut State Police, Chicago Police Department, National IRS Forensic Laboratory (Chicago), Ohio State Bureau of Criminal Investigation and Identification, the New York State Division of Criminal Justice Services, Rockland County (New York) County Sheriffs Office, Illinois State Police, and many more. While we understand that the City of Miami intends to limit the initial implementation of a Digital Photo Lab Systems system to just still photographs, the ADAMS platform is a quantum leap ahead for the authentication, tracking, management, storage and retrieval of all digital assets including, but not limited to digital images, imaged documents, imaged computer hard drives, recorded video and sound clips, captured mobile phone memory, and so forth. The good news is that the system is ready on day one to include other media types such as audio and video. Core Functionalitj� Foray Technologies' ADAMS platform has the ability to read from any of the current industry standard media formats including, but not limited to, compact flash cards, xD picture cards, memory sticks, microdrives, smart media, as well as CDs and DVDs. This means the user can download digital evidence from all digital cameras, digital video cameras, flatbed scampers, and film scanners as well as other audio and video sources and file systems. Digital evidence is downloaded as a single asset or a batch of digital assets can be acquired into the asset repository. Each asset is authenticated and checked into the correct location within the repository. Assets are unaltered, including the filename, and locked down with a digital signature. Once the assets are acquired, only authorized users may access the assets. This access control can be restricted to a single case or a category of cases, or it can be controlled to just a single asset within a case. The ADAMS platform includes user-friendly modules designed to simply the user interface. For example, one interface (Digital Acquire) is used to download (store) digital images and the second interface (Digital Workplace) is used to retrieve, display and process images stored on the system. Digital Workplace is the work space for the forensic specialist. It provides multilevel viewing of cases and digital evidence, along with comparisons of original and processed images. It continually authenticates original and processed images and only allows processing of copies of the original image. Digital Workplace displays asset acquisition statistics, such as camera EXIF data, processing history, and an audit trail of all access to the digital asset. Digital Workplace allows the user to record any chemical processes, dye stains, and powders applied to the asset, record lighting conditions and light sources, and identify the type of surface where the evidence was found. Digital Workplace also provides multiple options for recording unlimited free- form notes. The ADAMS user interface is both intuitive and user-friendly, and requires little, if any, user training. The step-by-step design of the ADAMS Digital Acquire module is designed to facilitate the acquisition of all digital assets without any user training. Moreover, the Digital Acquire module can be deployed easily on dedicated workstations, such as kiosks, or on every desktop or squad car laptop throughout the entire agency. The ADAMS platform also provides a wide range of preformatted report templates that allow the user to print to any commercially available printer, including but not limited to the complete line of Noritsu, Fuji, Epson, Cannon, Lexmark, and HP printers. (ADAMS can print to any output device that uses a Microsoft Windows printer driver.) April 13, 2009 Page 25 Response to RFP #127103 Digital evidence can also be exported to any standard electronic medium, such as CDs or DVDs. The user can also choose to export the digital evidence in its original format, or the user can choose to convert the images into a standard output format, such as TIF, JPG or BMP. Data Fields and Chain of Custotly The ADAMS platform provides a number of options for searching/retrieving media items. For example, cases or incidents can be retrieved and viewed simply by clicking on the case or incident number in the Explorer Bar on the left side of the Digital Workplace or Digital Viewer- window, or by searching for media items by the associated metadata, such as submitting agency, related id, photographer, crime type, date of crime, so on and so forth. Just like with other- evidence, the chain of custody for digital evidence begins at the crime scene and ends in the court room. You must document the chain of custody of electronic evidence just like you do physical evidence, including: • Collection • Custody • Control • Analysis To fulfill these requirements, the ADAMS platform maintains a comprehensive list of metadata that is entered both manually and autornatically during acquisition, and that is associated with each digital asset acquired into the system. • During asset acquisition, the user is prompted to enter the following metadata: • Contributing agency — crime labs can acquire assets from different agencies, and store and retrieve those assets associated with that agency. • Case or incident number — for crime scenes that have already been assigned a case number, the user may enter that number. For those agencies that track incidents separate from cases, the user may enter an incident number. Later, one or more incidents can be merged (consolidated) into a single case. (In addition, if the wrong case number is entered during acquisition, it can be corrected.) NOTE: The Related ID tab in the Asset Folder view is used to enter related tracking numbers. For example, the user can enter the case/incident number used by the submitted agency so that the user can retrieve the images using the submitting agency's case/incident number. Alternatively, the user can enter a CODIS ID number for a DNA sample to link the case/incident to the results of a DNA test, or the user can enter a series of evidence tags (bar codes) so that the user can retrieve a specific case/incident that contains a unique evidence tag number. • Type of crime — each agency can define standard crime classifications to help organize and retrieve assets in the future. Crime classifications can be selected during acquisition and changed, if necessary. • Photographer — if the person who took the photograph is someone other than the person currently logged onto the workstation during acquisition, the user may enter the name (employee ID or badge number) of the person who took the photograph. • Date the photographs were actually taken/date the file was seized — the user can enter the date the photographs were actually taken, thus providing a history of the chain of custody and identifying the date and time at which evidence is transferred to a subsequent custodian. • Date the photographs were actually acquired — the user can enter the date the photographs were physically acquired into the system, thus documenting the chain of custody and identifying the date and time at which evidence was transferred to a subsequent custodian. The system also automatically records the identify of the user (name, employee ID or badge number) who is currently logged onto the workstation as well as the name of the computer, its IP address and its MAC address. This allows the agency to identify the specific access point used to acquire each individual asset (even when the assets are acquired in a batch mode). • Category of the asset — each agency can define a set of asset categories to help organize and retrieve assets in the future. Categories can be selected during acquisition, but can be changed Iater if necessary. • Location — if desired, the user can enter the specific location (GPS coordinate or street address) of the incident or where the photographs were taken. Description — if desired, the user can enter a description of (or comments about) the photograph(s) that were taken. (While this is an Unlimited text field, lengthy narratives can be entered on the Notes tab in either the Asset Folder view (i.e., information that is relevant to the entire case/incident, not just to a specific asset).or the Asset View (i.e., information that is relevant to a specific asset). Further, the ADAMS platform is compatible with Open DataBase Connectivity (ODBC) standards. Browser -based and rlesktnp applications The ADAMS platform is comprised of both desktop and browser applications. Tile browser -based applications allow the use of Microsoft Internet Explorer v6, v7, or Mozilla Firefox. Digital Web Viewer allows anyone with access to a case or an asset within a case to retrieve and view that case or asset in a browser environment. This module is especially useful for supervisors, officers, technicians and crime scene investigators. Digital Web Viewer provides multiple search methods and a variety of views to fit the task at hand. Audit Trail logs are updated each time an asset is accessed by Digital Web Viewer. This application uses the same security and creates audit trail entries for the same actions as the standard desktop applications. Photographic print requests All ADAMS users, including browser users, may request copies of photographic images via the ADAMS Digital Workflow module requesting the appropriate output medium. For example, the user may request a specific output size (such as 4 x 6, 5 x 7, or 8 x 10) resolution, crop the print as well as specify the desired output medium — hardcopy or electronic. In the event of electronic output, the user may also specify the desired electronic media, such as CD or DVD. The system also provides an assortment of pre -defined formats, including 1:1 reports with four images per page as well as contact sheets where the user can assemble groups of digital media items for output. In addition, the system allows the user to assemble unique groups of images, independent of rnetadata field values that can be accessed by anyone with the appropriate permissions for that case and/or- image. For example, a user can create a group that consists of a subset of the images in a case that was used in court, etc. The user could later retrieve that group of images — quickly and easily — without having to sort through all of the images in the case. Further, each time a digital image is viewed, printed or exported, an entry is made automatically in the audit trail. Data sharing One of the key design elements of the ADAMS platform is its ability to share information — quickly and easily — provided the other users have the appropriate access permissions and user rights. The ADAMS platform includes an Advanced User Right Management module that allows the user to customize user rights and control access permissions for actions on per case, per asset, and per feature/function basis. The system also allows exception - based access control, which allows the user to restrict access for a specific case or asset within a case to a specific user or list of users. In addition, custom groups can be created and users can be added to those groups, then privileges can be assigned to those groups. For agencies with an existing security infrastructure (such as Active Directory, Novell eDirectory, Oracle ID directory server, etc.), integration of groups and users is automatic — the system uses the groups and users defined on the directory server. Paper andlor electronic -based audit trail generated by the system The ADAMS Audit Trail tracks and maintains a record of all digital assets stored within the asset folder, regardless of whether the asset is a digital image, an audio file, a video file, a document file, so on and so forth. An audit trail entry is made any time an asset is processed, printed, exported, or simply viewed. Even attempted access to the asset by any other program outside of the Foray ADAMS system is tracked and maintained within the ADAMS Audit Trail. The user can print detailed audit reports for the entire case or selected assets during discovery, as well as for courtroom testi- mony. These reports identify the date and time the asset was acquired, where the asset came from (camera, scanner or folder), the physical address — both IP and MAC address — of the workstation where the asset was acquired, and the identity of the person who was logged onto the workstation when the asset was acquired. The user may, at any time, generate an Asset Details Report that includes a thumbnail reproduction of the photograph binary media image, and is authenticated to ensure that the digital digest signature (hash value) matches the binary media image. In addition, the asset details report displays the relevant metadata about the image including, but not limited to, description, notes, processing history, EXIF data, processing information (also commonly referred to as processing history), audit trail, so on and so forth. Application Security No other system available today provides the level of security and access control available with the ADAMS platform. The ADAMSplatform includes an Advanced User Right Management module that allows users to customize user rights and control access permissions for individual users and groups of users. ADAMS also provides seamless integration with the County's Active Directory infrastructure including the user account retrieval from LDAP and password authentication through active directory. The user can customize user rights and control access permissions for actions on per case, per asset, and feature/function basis. The system also allows exception -based access control, which allows the user to restrict access for a specific case or asset within a case to a specific user or list of users. Therefore, if permission to access a particular digital asset was never granted access to that asset would not be permitted or if permission to access a particular digital asset was revoked from a user- account, further access to that asset would not be permitted. In addition, custom groups can be created and users can be added to those groups, then privileges can be assigned to those groups. Integration of groups and users is automatic via your existing Active Directory installation — the system uses the groups and users defined on the directory server. As a result, direct access to digital images is strictly controlled and access is denied to non -authorized personnel. Based on the system's design and security architecture, it is not possible for a potential unauthorized user- to guess a static access handle and obtain access to the data repository. Documentation and Training Foray Technologies' user guides provide step-by-step instructions on all functions, processes and administrative tasks for the ADAMS solution. This documentation ensures that users can successfully accomplish all of the tasks and perform all of the functions allowed by the user's access rights and permissions. With more than 15 years of experience implementing and supporting digital imaging solutions, we know that effective training optimizes system utilization as well as ensures user satisfaction and reduces the resistance to change. Our training programs are tailored specifically to meet the users' requirements based on their existing skill levels. In addition, Foray Technologies has a comprehensive, detailed training program to ensue that all system administrators are sufficiently trained to support and maintain the proposed system's storage, retrieval and output components. Licensins Options and Software Support One of the biggest advantages of the ADAMS platform is it modular design. This feature allows Foray's customers to expand their systems as their needs change. The bottom line is that no matter whether you are starting out small or growing rapidly, the Foray ADAMS system will meet your needs today and into the future. d) Conversion documentation and proof that proposer has successfully converted the sample images Attached as Appendix A are reports from the ADAMS system that clearly demonstrates the successful conversion of the sample images shown in the "Header I Notes and Attachments" section of the City's RFP into the proposed law enforcement Digital Photo Lab System. e) Audited Financial Statement of Proposer Foray Technologies is a privately owned, small business and does not require that its financial statements be audited. However, the following points can be shared with the City of Miami as to Foray Technologies' financial position: • The company is cash flow positive and has been for more than three years. • The company is profitable and has been for more than three years. • The company has no bank loans, no long-term debts, no short-term loans, and no liens. • The company has no debts other than minor trade payables and operating credit cards. The bulk of the liabilities on the company's balance sheet are deferred revenues, whereby the company has collected prepaid annual support contract monies from its customers. • Due to the company's recurring contract revenues and its conservative expenses, the company is in a strong financial position and can withstand a protracted multi-year recession. If the City of Miami decides to pursue a business relationship with Foray Technologies, we would be willing to provide further information in the form of balance sheets and prior year tax returns to support the above statements, as well as bank references. -tFORAY- o TECHNOLOGIES SECT/01V 6: Methodoiogy and Overall Approach to Scope of Work a) Functionality and capabilities of the proposed hardware All hardware included in this proposal is standard, commercially available hardware as specified in the RFP, and includes: A. Digital Single -Lens Reflex (SLR) Cameras and Accessories The proposed digital SLR cameras include a quantity of thirty (30) each of Camera Package I or Camera Package 2: Complete Camera Package 1: • Nikon D300, 12.3 mega pixels, digital SLR camera body with neck strap. • Nikon Battery; EN-EL3e, Quantity: 60 (two batteries per- camera) • Nikon Battery Charger. • Nikon Macro Lens, AF -S DX Nikkor 18-105 MM F/3.5 -5.6G ED VR. • Nikon Flash, SB -900 AF Speedlight. • Lexar Professional with Write acceleration Compact Flash Card Type 1/11 233 Speed, 4 GB or greater, Quantity: 60 (two flash cards Per camera) • Nikon MB -D10, Multi Power Battery Pack. • Quantum Instruments, Turbo Battery • Quantum Instruments, CKE Flash Cord. • Pelican 1510 Camera Case, with dividers. • Tiffen Ultra Violet (UV) filter, Nikon 72 mm. Complete Camera Package 2: • Cannon EOS 50D, 15.1 mega pixels, digital SLR camera with neck strap. • Cannon Battery, BP -5I IA, Quantity: 60 (two batteries per camera). • Cannon Battery Charger. • Cannon Marco Lens, EF24-105mm f/4 L IS USM. • Cannon Flash, Speedlite 580EX 1I. • Lexar Professional with 'White acceleration Compact Flash Card Type I/II 233 Speed, 4 GB or greater, Quantity: 60 (two flash cards per camera). • Cannon BG-E2N, battery grip. • Quantum Instruments, Cannon Model, Quantum Battery I+ April 13, 2009 Page 31 Response to RFP #127103 • Quantum Instruments, MB2 Flash Cord. • Pelican 1510 Camera Case, with dividers. • Tiffen Ultra Violet (UV) filter, Cannon 77 mull. B. Download Workstations Foray will provide five (5) download workstations configured to download digital data from digital SLR cameras and any available digital medium on the market, such as: SM, xD, Compact Flash Type I and I1, SD/mini/MMC/RS, MS/Pro/Duo. The workstations shall be installed in the CSI Unit so that all members of the Unit can access and download their digital images onto the Digital Photo Lab server. These stations will be password protected, allow for multiple user- access, and allow users to download images from other digital SLR cameras or storage devices, which are collected as evidence from crime scenes, and allow the user to sort downloaded images by Miami Police Department case numbers, crime type, photographer, and location. The proposed workstations meet or exceed the standards of the below listed brand name equipment: • Dell Optiplex 960 Mini Tower Desktop Computer. • Intel Quad Core 2, 3 GHz Processor. • Windows XP Operating System, with latest service pack. • Symantec Ghost. • Ghost Maintenance. • Microsoft Enterprise Agreement - Full Platform - True -Up Year One Microsoft Office. • McAfee Total Protection Enterprise Advanced Perpetual with 1 yr Gold Support. • Network Interface Card (NIC). • 19" inch digital high resolution monitor with two (2) USB ports. • ATI Radeon, 256 MB, with PCI Express (PCIc) bus type, video card. • 7 in 1 card reader. • 6 USB ports. • 320GB SATA 7200 RPM HDD 3.5" Hard drive. • 4 GB DDR2 Non -ECC SDRAM, 800 MHz, (2 DIMM) Memory. C. Administration Workstations: The proposed law enforcement Digital Photo Lab System will allow the Police Department to continue its current business practice of having all images downloaded at the download stations and images can be viewed on the administrative workstations for quality control and assurance of images, storage and filing. This proposal includes three (3) administrative workstations that meet or exceed the standards of the below listed brand name equipment. ® Dell Optiplex 960 Mini Tower Desktop Computer. T1T Il 11911n9— • Intel Quad Core 2, 3 GHz Processor. • Windows XP Operating System, with latest service pack. • Symantec Ghost. • Ghost Maintenance. • Microsoft Enterprise Agreement - Full Platform - True -Up Year One Microsoft Office. • McAfee Total Protection Enterprise Advanced Perpetual with l yr Gold Support. • Network Interface Card (NIC). • 19" inch digital high resolution monitor with two (2) USB ports. • ATI Radeon, 256 MB, with PC] Express (PCle) bus type, video card. • 7 in I card reader. • 6 USB ports. • 320GB SATA 7200 RPM HDD 3.5" Hard drive. • 4 GB DDR2 Non -ECC SDRAM, 800 MHz, (2 DIMM) Memory. D. Servers Two (2) servers will be provided for the operation and storage of the new law enforcement Digital Photo Lab media. One server will be used to store and retrieve media while the other server will be used as a redundant backup of the first server. The servers are capable of fitting into the existing Dell Server Racks located in the Miami Police Department (MPD) Server Room. Both servers meet or exceed the standards of the below listed brand name equipment: • Dell Power Edge 2950 III Server • Processor: two (2) Dual Core Intel Xeon L5240, 6MB Cache, 3.0 GHz, 1333 MHz FSB processors. • Operating Systern: Windows Server 2003. • Memory*: 16 GB 667MHz (8x2GB), Dual Ranked DIMMs. • Riser Card: Riser with 3 PC. • Chassis Configuration: Rack Chassis with Sliding Rapid / Versa Rails and Cable Management Arm, Universal. • Power Supply: Energy Smart Redundant Power Supply with Dual Cords. • Hard Drive* Configuration: Integrated SAS/SATA Raid 5, PERC 6/i Integrated. Hard drives must be swappable. . • Network adapter: Intel PRO l OOOVT Quad Port I GbE NIC, PCle-4. • CD/DVD Drive: DVD -ROM, SATA, Internal. • Latest version of McAfee Antivirus and Spyware Software, Enterprise Edition. In the City's RFP, the City stated that the proposer shall indicate what storage capacity and memory the servers must have based on the fact that the CSI Unit currently takes about 12,000 pictures per month (500 rolls x 24 exposures per roll). April 13, 2009 Page 33 Response to RFP 4127103 Based on the City's workload and using the standard 90/10 rule where 90 percent of photographs taken are Category 1 images (defined by S WG1T as "documentation" photographs — JPG image files) and 10 percent are Category 2 images (defined by SWG1T as "evidentiary" photographs — RAW or TIF photographs that are used for analysis), the City would require approximately 6.13 TB of used space over a period of five (5) years. (This assumption is based on an average of the typical file sizes generated by the cameras specified in City's RFP, i.e., Complete Camera Package 1 and Complete Camera Package 2. The City also stated that the server shall contain enough storage capacity to store at least five (5) years worth of data. The server specified in the City's RFP, the Dell Poweredge 2950, provides a maximum capacity of 6 TB, which yields an effective storage capacity of only 4.5 TB, which does not fulfill the requirement for five years worth of data. Since this capacity does not meet the five year on-line storage requirement, the City stated in Addendum 3 that a "Direct Attached Storage Array Expansion Drive, such as the Dell PowerVault series" may be used. Therefore, our proposed solution includes the Dell Power Edge 2950 with 2-250 GB internal Drives in a Raid l configuration and the Dell PowerVault MD 1000 with nine, 1 TB hard drives which yields an effective storage capacity of 7.2 TB. E. Scanners and Printer This proposal includes all necessary accessories (i.e. cables, ink, software) for the proper - functionality and integration of the equipment listed below with the law enforcement Digital Photo Lab system (workstations and servers). Quantity two (2) of each item listed below • Film Scanners: Nikon Super- Coolscan 9000 ED • Flatbed Scanners: Epson Perfection V700 • Color Printer: Epson Stylus Pro 4880 • Printer Stand: C4800 Epson printer stand A .1 In nnnn b) Functionality and capabilities of the proposed software FORAY Technologies' Authenticated Digital Asset .Management System (ADAMS) platform consists of a variety of software modules that will be implemented to provide the level of features and functions specified in the City's RFP for a digital media storage system. These modules include: • Digital Workplace • Digital Acquire • Audit Trail • Advanced User Rights Management Digital Workplace Digital Workplace is the work space for the forensic specialist. It provides multilevel viewing of cases and digital evidence, along with comparisons of original and enhanced images. It continually authenticates originals and enhancements and only allows enhancements to copies of the original image. Digital Workplace displays asset acquisition statistics, such as camera EXIF data, history of enhancements, and an audit trail of all access to the digital asset. Digital Workplace allows the user to record any chemical processes, dye stains, and powders applied to the asset as well as record lighting conditions and light sources as well as identify the type of surface where the evidence was found. Digital Workplace also provides multiple options for recording unlimited free -form notes. Digital Acquire Digital Acquire provides the capability to download evidence from digital cameras, scanners, audio and video sources, or file systems. The interface is easy-to-use and presumes no user training. I t can be easily deployed on dedicated workstations, or on every desktop or squad car laptop. Digital Acquire is intended for fast, simple download of digital evidence and provides step-by-step process for downloading a single asset or a batch of digital assets to the asset repository. Each asset is authenticated and checked into the correct location within the repository. Assets are unaltered (including file name) and locked down with a digital signature. Once acquired, only permitted users may access the assets. Audit Trail Audit Trail tracks and reports on all changes made to cases and to each piece of digital evidence stored within the case. Each time the evidence is enhanced, moved, processed, or simply viewed, an irrevocable audit trail entry is made. Even access to the evidence by programs outside of the Foray ADAMS platform is tracked by Audit Trail. During discovery as well as for presentation in the courtroom, the user can print reports for case and assets showing who, how and when any given piece of evidence was accessed starting from the time it was entered into the system. Advanced User Rights Management Advanced User Rights Management extends the built-in security of the ADAMS platform to include custom groups, privileges and access control. Custom groups can be created, users can be added to those groups, and privileges can be assigned to groups of users. For those agencies with an existing directory server, integration of groups and users is automatic, and the system uses the April 13, 2009 Page 35 Response to RFP 4127103 groups and users defined on the directory server. Specific cases or assets within cases can be locked down so that only certain groups or users have access. c) Conversion methodology and approach The following methodology and overall approach will be used to convert the images currently stored in the Linear Systems digital photo lab to the proposed digital photo lab system. 1. Images currently stored in the Linear Systems digital photo lab will be exported by case number order 2. Images will be acquired into the proposal Foray Technologies ADAMS system in batch by case number. Where available in the Linear Systems digital photo lab system, the following data elements will be entered during the conversion process: • Asset Folder Type and enter the corresponding identifying asset folder (case) number • Contributing agency identification • Crime type and date on which the crime was committed • Identification of person who took the photograph and the date the photographs were actually taken • Category (asset type) • Specific address (location) where the crime occurred • Brief description that describes the asset(s) in the case NOTE: Any of the above information that is not currently in the Linear Systems digital photo lab systern may be added by Miami Police Department personnel at any time. d) Proposer Coordination Plan Many software companies, such as Foray Technologies, create commercial off-the-shelf (COTS) software products to fulfill the needs for a commodity -type (non -customized) software product. The use of COTS software allows law enforcement agencies to reduce the risks associated with the acquisition, development, and support of custom-designed software solutions. The most significant benefits are reduced costs, optimized implementation schedules, improved reliability and maintainability using proven software products. In addition, high overhead costs associated with program management activities can be reduced significantly as well. Foray Technologies has been providing COTS software products to the law enforcement community for - nearly 15 years. We have a demonstrated, proven track record of applying the appropriate knowledge, skills, tools and techniques to fulfill project requirements and guarantee the successful implementation of projects like the Digital Media Storage System described in this proposal. April 13, 2009 Page 36 Response to RFP #127103 More importantly, we believe that projects like the Digital Media Storage System require a close, continuous, active partnership between the Customer's project manager, Foray Technologies, and the end user. Our goal is to ensure total customer satisfaction by.providing the highest level of consistent program management and follow-up throughout the life of the project, including but not limited to: • Review project status to maintain focus and maximize program effectiveness. • Monitor overall progress against implementation schedule. • Resolve problems and issues, if any. • Escalate issues which can't be resolved by the project team. • Report requested plan variations and change control items. Implementation Services Plan Foray Technologies' Implementation Services plan defines the general approach to ensure successful system implementation. The goal of our Implementation Services is to identify the major milestones and activities in the project, and begins upon the successful award of the contract. The typical timeframe for successful completion of a project like the Digital Media Storage System is approximately 8 weeks from award of contract to completion of training, and involves the following tasks: • Execution of contract - • Notify Customer of space (footprint) requirements for proposal solution • Coordinate on-site installation and integration schedule • Coordinate on-site training • Coordinate network requirements with Customer for proposal solution • Complete procurement of hardware required for project • Perform on-site installation, integration and testing • Perform on-site training Implementation Schedule The following implementation schedule will be put into operation upon notification of contract award. Upon notification of contact award, the project manager will: • Mail/Fax/Email order confirmation letter to City • Schedule Project Kick Off date with City within one week from receiving the Purchase Order • Once Project Kick Off date has been confirmed, schedule weekly call with City to confirm any related install and configuration issues that may arise. The weekly calls will continue through the entire process and will allow for planning of location changes and scheduling conflicts as outline in Section 6 of RFP 127103. • Provide City with required City tasks to be completed prior to install (network connec- tivity, etc) • Once City requirements are completed and confirmed, schedule installation and training dates with City. Once dates are confirmed, mail installation and training date confirmation letter to City. • Prior to on-site installation, provide City with a check list of items to be delivered and received on-site. • Prior to on-site installation, provide City with a check list of tasks to be accomplished during the installation and training by Foray. • City will confirm with Foray engineer and sign off for all items shipped and received prior to on-site installation and configuration. • City will confirm with Foray engineer and sign off for all tasks completed during the installation and configuration as designated in checklist. • Foray Engineer will convert the Linear Data Base. You will note that proof of the ability of Foray to, import the images from the Linear Database were outlined and answered in Section 5. We acquired and imported sample images that had been attached to RFP 127103 and ran an Acquisition and Asset Detail Report which are attached as Appendix A of this response. • Training on application familiarization will begin upon confirmed completion of installation and configuration. • System Acceptance Testing by the City will begin immediately upon completion of the training and will conclude within 30 days. • Continue to communicate with City on a weekly basis through the completion of system acceptance testing. • Upon completion of System Acceptance Testing, submit statement of completion to the City for confirmation and signature. e) Training Plan Above and beyond delivering sound, reliable, proven hardware and software solutions, Foray Technologies is committed to educating and informing our clients about the solutions they use. We set oLnselves apart from the competition by providing valuable information that includes conducting digital imaging training programs, teaching best practices for using digital imaging technologies in You]- investigative ourinvestigative processes, making product recommendations and sharing guidelines for establishing SOPS as well as testifying in court. No other vendor can provide the level of knowledge, real-world experience or law enforcement expertise that we do. We strive to deliver high value with all our products as well as our training programs, and we firmly believe that our proposed solution meets that goal. Upon successful installation of the hardware and software, training sessions will be conducted on-site at the Miami Police Department facility on the actual operating systern workstations using real-world cases so there is no confusion once training is completed and the users start using the system to do their- day-to- day case work. • Download Workstation Training Foray Technologies will provide two, one-half day sessions for Download Workstation Training NOTE: The software used on the download workstations (Digital Acquire) provides the ability to download digital images from digital cameras, scanners, audio and video sources, or file systems. Digital Acquire is intended for fast, simple download of digital evidence and provides step-by-step process for- downloading a single asset or a batch of digital assets to the asset repository. The interface is easy-to-use and presumes no user training. However, Foray Technologies uses a "Train -the -Trainer" methodology for this module to ensure system continuity, functionality and usage so agencies can easily manage personnel changes in the future. • Administrator Workslati.oit Trairzhzg Foray Technologies will provide three full workdays of training to the ADAMS administrators and primary users. This three-day training class provides a total of 24 hours of ADAMS user familiarization on the proper use and operation of the application components that permit entry, retrieval, processing, printing, exporting and archiving the digital images in the proposed system. Core users will receive two and a half days of operational training and the TT/Admin will receive an additional one-half day of advanced system administrator training. Classes typically run from 8:30am-4:30pm daily. To ensure the highest level of success, we believe that the student -to -workstation ratio with a limited number of computers should not exceed 5 to 1. April 13, 2009 Page 39 Response to RFP 4127103 Sample Training Course Outline: Day One: ADAMS Application overview • Logging on/Passwords • Windows Menus/Task Bar/icon familiarization • Views/File Folders Asset Acquisition • Acquiring fi-om a device • Acquiring fi-om the file system • Entering in case/asset information Day Two: Application Overview Review of Acquisition Process • Image acquisition procedures • Importing a case Processing In Digital Woi-kplace • Image Orientation & Alignment • 1:1 Calibration Processing in Photoshop • Basic Photoshop Techniques • Foray Plug-in Filters Output • Report and printing options • Exporting an individual asset • Exporting a case Day Three: Review of ADAMS system application • Acquire • Process • Output • Windows Menus/Task Bar/Icon familiarization • Views/File Folders • Search Options A --;i 11 onno Pave 40 RPsnnnsP to RFP 41?71 Ol Administrator Familiarization • User Rights Access/Permissions (to include adding new users, granting user permissions, deleting old users, etc.) • Archiving • Restoring an archived image/case • System maintenance • Back-up procedures • Remote Support • Image Archive subsystem operation NOTE: Like the Download Workstation Training Program, Foray Technologies uses a "Train -the -Trainer" methodology for the Administrator Workstations to ensure system continuity, functionality and usage so agencies can easily manage personnel changes in the future. In addition, user manuals will be provided at the training sessions. An electronic version of the user manual will also be provided to the City so that the City may print and distribute additional copies as the need arises. All updates made to the user manual will be provided to the City at no cost. A •1 1 n nnnn RPznnncP to RPP;#1771 n FORAY' TECHNOLOGIES SECTION %. Cast Proposal -W Pricily.g Schedule Qty Item Description A Complete Camera Package 1 (Quantity 30) Price Note/Comment 30 Nikon D300, 12.3 mega pixels, digital SLR Camera Body and Neck Strap 6D Nikon Battery, EN -EI -3e, Qty: 60 (two bat. per camera) 30 Nikon Battery Charger 30 Nikon Macro Lens, AF -S DX Nikkor 18-105 MM F/3.5 -5.6G ED VR 30 Nikon Flash, SB -900 AF Speedlight 30 CFI LEXAR 233X PRO 4GB (two per camera) 30 NIK MB -D10 BATT PACK - 30 QUAN BATT TURBO COMPACT 30 QUAN TURBO CABLE CKE 30 PELICAN 1510 BLK (FOAM) 30 TIFFEN 72MM UV Total for Complete Camera Package 1 (Quantity 30) $99,888.60 Complete Camera Package 2 (Quantity 30) 30 Cannon EOS 50D, 15.1 mega pixels, digital SLR camera with neck strap 60 Cannon Battery, BP -511A, (two batteries per camera) 30 Cannon Battery Charger 30 Cannon Marco Lens, EF24-105mm f/4 L IS USM 30 Cannon Flash, Speedlite 580EX 11 30 CFI LEXAR 233X PRO 4GB Qty: 60 (two per camera) April 13, 2009 Page 42 Response to RFP #127103 Qty 30 Item Description Price Note/Comment Cannon BG-E2N, battery grip. 30 Quantum Instruments, Cannon Model, Quantum Batt. 1+ 30 Quantum Instruments, M132 Flash Cord 30 PELICAN 1510 BLK (FOAM) 30 Tiffen Ultra Violet (UV) filter, Cannon 77 mm - Total for Complete Camera Package 2 (Quantity 30) $101,543.70 Qty B Download Workstations, (Five (5) 5 Dell Optiplex 960 Mini Tower Desktop Computer 5 Intel Quad Core 2, 3 GHz Processor 5 Windows XP Operating System with latest service pack 5 5 5 5 5 5 5 5 5 5 5 5 5 5 Symantec Ghost — Ghost Maintenance — Microsoft Enterprise Agreement - Full Platform - True -Up Year One Microsoft office McAfee Total Protection Enterprise Advanced Perpetual with 1 yr Gold Support Network Interface Card (NIC). 19" inch digital high resolution monitor with two (2) USB ports ATI Radeon, 256 MB, with PCI Express (PCIe) bus type, video card 19 in 1 card reader 6 USB ports – 320GB SATA 7200 RPM HDD 3.5" Hard drive 4 GB DDR2 Non -ECC SDRAM, 800 MHz, (2 DIMM) Memory Subtotal for Five (5) Dell Optiplex 960 as specified ADAMS Digital Acquire (Input) Software Total for Five (5) Download Workstations with ADAMS Software to provide functionality as Specified in Section 3.1 III) Dell Hardware $7,860.52 $545.00 QTY 5 "per seat' licenses $8,405.52 April 13, 2009 Page 43 Response to RFP #127103 Qty 3 Item C Description Price Note/Comment Administration Workstations, Three (3) Dell Optiplex 960 Mini Tower Desktop Computer 3 Intel Quad Core 2, 3 GHz Processor Windows XP Operating Sys tem with latest service pack Symantec Ghost Ghost Maintenance Microsoft Enterprice Agreement - Full Platform - True -Up Year One Microsoft Office McAfee Total Protection Enterprise Advanced Perpetual with 1 yr Gold Support Network Interface Card (NIC). 19" inch digital high resolution monitor with two (2) USB ports ATI Radeon, 256 MB, with PCI Express (PCIe) bus type, video card 19 in 1 card reader 6 USB ports 320GB SATA 7200 RPM HDD 3.5" Hard drive 4 GB DDR2 Non -ECC SDRAM, 800 MHz, (2 DIMM) Memory Subtotal for Three (3) Dell Optiplex 960 Mini Tower Computers as specified ADAMS Digital Workplace ADAMS Audit Trail Workstation License ADAMS Advanced User Rights Management Workstation License Total for Three (3) Administrative Workstations with ADAMS Software to provide functionality as Specified in Section 3.1 III) 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 ' $4,716.31 Dell Hardware $11,985.00 QTY 3 "per seat" licenses $747.00 $1,047.00 $18,493.31 QTY 3 "per seat" licenses QTY 3 "per seat" licenses April 1;. 2009 Page 44 Response to RFP #127103 The Specifications as outlined in RFP 127103 require that, "The servers shall contain enough storage capacity to store at least five (5) years worth of data It is stated that the CSI Unit takes about 12,000 pictures per month. We estimated an approximate storage need of 6.25 TB over five (5) years. This is based on the following assumptions using 12 MP camera: • 90% JPEG images in Fine mode with an average file size of 6MB 10% TIFF images with an average file size of 36MB The server specifications will only hold 4.5 TB of effective internal storage. We have therefore proposed two different server solutions. The first uses internal storage only presuming that the storage assumptions are high or that less than five years of data is retained actively online (possibly reduced via archiving). The second server solution uses external storage and has sufficient storage to meet the stated requirements based on the assumptions listed above. Qty Item Description Price Note/Comment D Server Option 1 with 6 TB raw/4.5 TB of effective storage (Quantity 2) 4 2 Dell Power Edge 2950 III Server 2 Processor: Two (2) Dual Core Intel Xeon L5240, 6MB Cache, 3.0 GHz, 1333 MHz FSB processors 2 Operating System: Windows Server 2003 * We are providing Windows Server 2003 Enterprise Edition, because of the 16 GB RAM requirement in this RFP. 2 Memory*: 16 GB 667MHz (8x2GB), Dual Ranked DIMMs 2 Riser Card: Riser with 3 PC 2 Chassis Configuration: Rack Chassis with Sliding Rapid / Versa Rails and Cable Management Arm, Universal 2 Power Supply: Energy Smart Redundant Power Supply with Dual Cords 2 Hard Drive* Configuration: Integrated SAS/SATA Raid 5, PERC 61i Integrated. Hard drives must be swappable 2 Network adapter: Intel PRO 1000VT Quad Port 1GbE NIC, PCle-4 2 CD/DVD Drive: DVD -ROM, SATA, Internal 2 Latest version of McAfee Antivirus and Spyware Software, Enterprise Edition 1 Symantec backup Software to ensure a four (4) hour backup of production As specified in RFP only one server will have the Symantec back up software. April 13, 2009 Paae 45 Response to RTP #127103 Qty 2 Item Description Total for Servers Option 1 Audit Trail Server License Price $17,378.71 Note/Comment 1 $ 2,995.00 1 Server License will cover both 1 Advanced User Rights Management Server License $3,995.00 servers. 1 Server License will cover both 2 Total for Two Servers with ADAMS Software to provide functionality as Specified in Section 3.1 III) $24,368.71 servers. 2 D Server Option 2 with 9 TB raw/7.2 TB of effective storage Dell Power Edge 2950 Ili Server 2 Processor: Two (2) Dual Core Intel Xeon L5240, 6MB Cache, 3.0 GHz, 1333 MHz FSB processors 2 2 2 Operating System: Windows Server 2003 * We are providing Windows Server 2003 Enterprise Edition, because of the 16 GB RAM requirement in this RFP. Memory`: 16 GB 667MHz (8x2GB), Dual Ranked DIMMs Riser Card: Riser with 3 PC 2 _ Chassis Configuration: Rack Chassis with Sliding Rapid / Versa Rails and Cable Management Arm, Universal 2 2 Power Supply: Energy Smart Redundant Power Supply with Dual Cords Hard Drive"` 2 250GB Internal Drives Configured in a RAID 1 Configuration and as specified in Addendum NO. 3 a Dell POWeFVaUIt Series Direct Attached Storage Array Expansion Device was configured with 9-1 TB Hard Drives to give 9TB of raw/7.2 TB of effective storage 2 2 Network adapter: Intel PRO 1000VT Quad Port 1GbE NIC, PCIe-4 CD/DVD Drive: DVD -ROM, SATA, Internal 2 1 Latest version of McAfee Antivirus and Spyware Software, Enterprise Edition - As specified in RFP only one server will have the Symantec Symantec backup Software to ensure a four (4) hour backup of production 2 1 Total for Servers Option 2 Audit Trail Server License back up software. $26,298.60 $ 2,995.00 1 Server License wilf cover bath servers. April 13, 2009 Page 40 Response to RFP #127103 Qty Item Description Price Note/Comment 1 2 Advanced User Rights Management Server License Total for Two Servers with ADAMS Software to provide functionality as Specified in Section 3,1 III) $3,995.00 $33,288.60 1 Server License will cover both servers. 2 2 2 2 4 4 4 4 4 4 4 4 4 2 2 2 2 2 E F G Scanners and Printer( 2 Complete Sets) Nikon Super Coolscan 9000 ED Epson Perfection V700 (V750, V700 NLA) Color Printer: Epson Stylus Pro 4880 C4800 Epson Printer Stand UltraChrome Photo Black Ink UltraChrome Cyan Ink UltraChrome Vivid Magenta Ink 41-1 UltraChrome Yellow Ink UltraChrome Light Cyan Ink UltraChrome Vivid Light Magenta Ink UltraChrome Light Black Ink UltraChrome matte Black Ink UltraChrome Light Light Black Ink Premium Glossy Photo Paper 16" x 100" Premium Semigloss Photo Paper 16" x 100' Premium Glossy Photo Paper 10" x 100" Premium Glossy Photo Paper 6" x 100" Scanners and Printers ( 2 Complete Sets) Project Management Linear System Conversion $11,096.16 $11,513.21 $9,430.00 April 13, 2009 rage 47 Response to RFP #127103 Qty Item Description Price NotelComment Assumes Foray installing and H Installation $13,437.50 configuring Servers, Workstations, Scanners and Printers I Shipping $1,600.00 Includes travel (air fare, hotel, car J Travel $4,120.00 rental, per diem and miscellaneous) for on-site installation and training. Grand Total with Complete Camera Package 1 and Server Option 1 $221,333.01 Grand Total with Camera Package 2 and Server Option 1 $222,988.13 Grand Total with Camera Package 1 and Server Option 2 $229,442.60 Grand Total with Camera Package 2 and Server Option 2 $231,097.50 April 13, 2009 Page 48 Response to RFP #127103 9 0' F017AY TECHNOLOGIES SECTION 7: Cost Proposal -- 5 Year Life Cycle Lose Item Description Price Note/Comment K Annual Support: for hardware Presumes Foray is providing direct support for all quoted items. Year 1 $18,170.00 First Year is quoted as part of Grand Total Year 2 $27,155.00 Year 3 $27,155.00 Year 4 $30,283.00 Year 5 $30,283.00 Total $ Item K $130,046.00 L Annual Support: for ADAMS Software Year 1 0.00 First year of support is included Year 2 $5,328.00 Year 3 $5,328.00 Year 4 $5,328.00 Year 5 $5,328.00 Total $ Item L $21,312.00 Please be advised that this proposal does not include operating supplies and consumables such as ink, paper, CDs, DVD, etc. These "per use" items cannot be calculated due to variables such as the number of print requests, number of discovery requests, quantity of waste, so on and so forth. April 13, 2009 Page X49 Response to RFP 4127103 FORAY" 00 TECHNOLOGIES SECTION 8: Trade Secrets and Public Records Disclosure Foray Technologies understands that all Proposals submitted to the City are subject to public disclosure pursuant to Chapter 119, Florida Statutes, and that an exception may be made for "trade secrets." This proposal does not contain information that constitutes a "trade secret". Anril 1 1 2009 Paae 50 Response to RFP #127103 ( '610- FORAY ke, TECHNOLOGIES SECTION 9: Optional ADAMS Advance Archival Management Solution Advanced Archival Management Advanced Archival Management augments the existing ADAMS archival capabilities by setting rules that determine which assets are taken off-line and when. A variety of parameters, such as asset category, data, and crime type can be used to implement an archiving strategy that matches ay agency's specific standard operating procedures with respect to digital asset retention. Once rules are set up, the archiving process becomes automatic with little or no user intervention. When paired with a media (CD/DVD) autoloader, archiving activities can be run in unattended mode. Advanced Archival Management can also be use to manage archiving to a variety of storage devices to include but not limited to: CD/DVD Burners, Hard Drives, External Storage Devices and many others. Optional Auto -Archival System Price Note/Comment * ADAMS Advanced Advanced Archival Management Server License $3,995.00 Archival Management can be used with a variety of storage devices. VersaCopier DVD/CD Advanced Duplication and $10,299.00 Publishing System Dual -Drive DVD/CD Autoloader, holds up to 150 DVDs or CDs and Includes thermal printer, PC, UPS, and 2 Packs of Taiyo Yuden Shiny Silver Thermal Archival Quality DVDs Includes installation, Integration of Archival System $876.00 integration, testing and training Shipping $300.00 Total $15,470.00 Anril 13. 2009 Page 51 Resnonse to RFP 4127103 FORAY' TECHNOLOGIES APPENDIX A: Sample !mage Conversion Documentation This appendix contains reports from the proposed ADAMS solution that clearly demonstrates the successful conversion of the sample images shown in the "Header / Notes and Attachments" section of the City's RFP into the proposed law enforcement Digital Photo Lab System. Anr;1 11 ')Ono PacTP S7 RPznr)ncP to RFP #1')71 n; Foray ADAMS - Acquisition Report - 4/4/2009 2:50:55 PM Folder Number Acquired By Date AssetlD Case #MPD -127103 dmcfall 4/4/2009 2:49:06 PM Z5PK-GES9-G31 D File Name: DSC _0120,jpg Digital Signature: SHA256UjOry5tX4CKTdl3K10CalkyDhVA8LdTYn00nSJchhKw= Case #MPD -127103 dmcfall 4/4/2009 2:49:08 PM BG62-K392-1 DEJ File Name: DSC _0121.jpg Digital Signature: SHA256DtCl+tV4luspLNKoIJLFOwfsEAJ4P2BHKr5pw+L+ALE= Case #MPD -127103 dmcfall 4/4/2009 2:49:10 PM SSEK-XGV3-04KN File Name: DSC _0122.jpg Digital Signature: SHA256E6TuQOaEKGCle3Qx6GJ2EfgB2F4GIOizhgACErnBzASE= Case #MPD -127103 dmcfall 4/4/2009 2:49:11 PM RZEY-JKQF-P6ZE File Name: DSC _0123.jpg Digital Signature: SHA256MCh3Ss5L9GOJZDAnvdATz5D45LpikaAgjM1T2ioVLV4= Case #MPD -127103 dmcfall 4/4/2009 2:49:13 PM 3MJR-TZE3-3DTG File Name: DSC_0124.jpg Digital Signature: SHA2561/UZxs73grcAJ39y6hQz/ZEmO66mtxncmlS7z55y3dQ= Signature Foray ADAMS - Asset Details Report - 4/4/2009 3:10:15 PM Owning Agency: Foray PD Case #: MPD -127103 Crime: Accidental Shooting Date of Crime: 4/4/2009 Asset ID: Z5PK-GES9-G31 D Z5PK-GES9-G31 D Original, Authenticated Captured On: 4/4/2009 Acquired By: dmcfall (LATITUDE-D8201dmcfall) Captured By: Donnie McFall Category: Crime Scene Location: 3500 Pan American Drive, Maimi, FL 33133 Status: Acquired Tags: Description: These Images were down loaded and Acquired into the proposed Foray Technologies ADAMS System from the City of Miami's Purchasing website in accordance with RFP # 127103. Notes: Processing History: Camera Data: Make: Model: DateTime: Exposure Program: F -Stop: Max. Aperture Value: Focal Length: Flash: Metering Mode: Pixel X -Dimension: Pixel Y -Dimension: Compressed Bits Per Pixel: Color Space: Light Source: File Source: ExposureTime: ISO Speed Ratings: Exif Version: DateTime Original: DateTime Digitized: Components Configuration: Exposure Bias Value: Maker Note: User Comment: Subsec Time: NIKON CORPORATION NIKON D200 3/5/2009 11:21:57 AM Normal program f/5.0 f/2.8 56.0 mm Strobe return light not detected center weighted average 3872 2592 4.0 sRGB Unknown 3 10/600 1600 48, 50, 50, 49 3/5/2009 11:21:57 AM 3/5/2009 11:21:57 AM 1,2,3,0 0/6 78, 105, 107, 111, 110, 0, 2, 16... 65, 83, 67, 73, 73, 0, 0, 0... Foray ADAMS - Asset Details Report - 4/4/2009 3:10:17 PM Asset ID: Z5PK-GES9-G31 D Camera Data: Subsec Time: 41 Subsec. Time Original: 41 Subsec. Time Digitized: 41 FlashPix Version: 48, 49, 48, 48 Interoperability Ifd Pointer: 24594 Sensing Method: One -chip color area sensor Scene Type: 1 CFA Pattern. 0, 2, 0, 2, 1, 0, 2, 1 Custom Rendered: Normal process Exposure Mode: Auto exposure White Balance: Auto Digital Zoom Ratio: 1/1 Focal Length in 35mm Format: 84 Scene Capture Type: Standard Gain Control: Nigh gain up Contrast: Normal Saturation: Normal Sharpness: Normal Subject Distance Range: Unknown Processing Information: File Information: Name: DSC_0120.jpg Acquired By: dmcfall (dmcfall) Set: 1 Size: 4 MB Asset Type: Image Width x Height: 12.91 x 8.64 Inches Resolution: 300 ppi State Changes: Acquired Occurred On: 4/4/2009 02:49:06 PM -04:00 Performed by: LATITUDE-D820\dmcfall From: Latitude -D820 IP Address: 192.168.106.101 IP Address: 192.168.26.1 IP Address: 192.168.64.1 MAC Address: 00:19:B9:5C:AF:AE MAC Address: 00:19:D2:79:EC:89 MAC Address: 00:FF:B0:85:72:8A MAC Address: 00:50:56:C0:00:01 MAC Address: 00:50:56:C0:00:08 Source: C:\Documents and Settings\dmcfall\My Documents\quotes\FL\Miami Bid\Sample Images to Convert to Proposed Digital Photo Lab\DSC_0120.jpg Audit Trail: When User Action Item Detail Foray ADAMS - Asset Details Report - 4/4/2009 3:10:1$ PM Asset ID: Z5PK-GES9-G31 D Audit Trail: 4/4/2009 2:49:06 PM dmcfall (LATITUDE-D820\dmcfall) Added DSC_0120.jpg Acquired from: C:\Documents and Setting s\dmcfa ll\My Doc uments\quotes\FL\Miami Bid\Sample Images to Convert to Proposed Digital Photo Lab\DSC_0120.jpg 4/4/2009 2:49:08 PM dmcfall (LATITUDE-D820\dmcfall) Signed DSC_0120.jpg The digital signature was created. , 4/4/2009 2:49:08 PM dmcfall (LATITUDE-D820\dmcfall) Edited DSC_0120.jpg The unique ID was created: Z5PKGES9G31 D 4/4/2009 3:08:37 PM dmcfall (LATITUDE-D820\dmcfall) Viewed In DigitalWorkplace Asset Info View Foray ADAMS - Asset Details Report - 4/4/2009 3:11:07 PM Owning Agency: Foray PD Case #: MPD -127103 Crime: Accidental Shooting Date of Crime: 4/4/2009 Asset ID: BG62-K392-1 DEJ BG62-K392-1 DEJ Original, Authenticated Captured On: 4/4/2009 Acquired By: dmcfall (LATITUDE-D820\dmcfall) Captured By: Donnie McFall Category: Crime Scene Location: 3500 Pan American Drive, Maimi, FL 33133 Status: Acquired Tags: Description: These Images were down loaded and Acquired into the proposed Foray Technologies ADAMS System from the City of Miami's Purchasing website in accordance with RFP # 127103. Notes: Processing History: Camera Data: Make: Model: DateTime: Exposure Program: F -Stop: Max. Aperture Value: Focal Length: Flash: Metering Mode: Pixel X -Dimension: Pixel Y -Dimension: Compressed Bits Per Pixel Color Space: Light Source: File Source: ExposureTime: ISO Speed Ratings: Exif Version: DateTime Original: DateTime Digitized: Components Configuration Exposure Bias Value: Maker Note: User Comment: Subsec Time: NIKON CORPORATION NIKON D200 3/5/2009 11:22:10 AM Normal program f/5.0 f/2.8 56.0 mm Strobe return light not detected center weighted average 3872 2592 4.0 sRGB Unknown 3 10/600 1600 48, 50, 50, 49 3/5/2009 11:22:10 AM 3/5/2009 11:22:10 AM 1, 2, 3,0 0/6 78, 105, 107, 111, 110, 0, 2, 16... 65, 83, 67, 73, 73, 0, 0, 0... Foray ADAMS - Asset Details Report - 4/412009 3:11:09 PM Asset ID: BG62-K392-1 DEJ Camera Data: Subsec Time: 32 Subsec. Time Original: 32 Subsec. Time Digitized: 32 FlashPix Version: 48, 49, 48, 48 Interoperability Ifd Pointer: 25026 Sensing Method: One -chip color area sensor Scene Type. 1 CFA Pattern: 0, 2, 0, 2, 1, 0, 2, 1 Custom Rendered: Normal process Exposure Mode: Auto exposure White Balance: Auto Digital Zoom Ratio: 1/1 Focal Length in 35mm Format: 84 Scene Capture Type: Standard Gain Control: Nigh gain up Contrast: Normal Saturation: Normal Sharpness: Normal Subject Distance Range: Unknown Processing Information: File Information: Name: DSC_0121.jpg Acquired By: dmcfail (dmcfall) Set: 1 Size: 4 MB Asset Type: Image Width x Height: 12.91 x 8.64 Inches Resolution: 300 ppi State Changes: Acquired Occurred On: 4/4/2009 02:49:08 PM -04:00 Performed by: LATITUDE-D820\dmcfali From: Latitude -D820 IP Address: 192.168.106.101 IP Address: 192.168.26.1 IP Address: 192.168.64.1 MAC Address: 00:19:B9:5C:AF:AE MAC Address: 00:19:D2:79:EC:89 MAC Address: 00:FF:B0:85:72:8A MAC Address: 00:50:56:C0:00:01 MAC Address: 00:50:56:C0:00:08 Source: C:\Documents and Settings\dmcfall\My Documents\quotes\FL\Miami Bid\Sample Images to Convert to Proposed Digital Photo Lab\DSC_0121.jpg Audit Trail: When User Action Item Detail Foray ADAMS - Asset Details Report - 4/4/2009 3:11:09 PM Asset ID: BG62-K392-1 DEJ Audit Trail: 4/4/2009 2:49:08 PM dmcfall (LATITUDE-D820\dmcfall) Added DSC_0121.jpg Acquired from: CADocuments and Settings\dmcfall\My Documents\quotes\FL\Miami Bid\Sample Images to Convert to Proposed Digital Photo Lab\DSC_0121.jpg 4/4/2009 2:49:10 PM dmcfall (LATITUDE-D820\dmcfall) Signed DSC_0121.jpg The digital signature was created. 4/4/2009 2:49:10 PM dmcfall (LATITUDE-D820\dmcfall) Edited DSC_0121.jpg The unique ID was created: BG62K3921DEJ 4/4/2009 3:10:56 PM dmcfall (LATITUDE-D820\dmcfall) Viewed In DigitalWorkplace Asset Info View Foray ADAMS - Asset Details Report - 4/4/2009 3:16:34 PM Owning Agency: Foray PD Case #: MPD -127103 Crime: Accidental Shooting Date of Crime: 4/4/2009 Asset ID: SSEK-XGV3-04KN SSEK-XGV3-Q4KN Original, Authenticated Captured On: 4/4/2009 Acquired By: dmcfall (LATITUDE-D820\dmcfall) Captured By: Donnie McFall Category: Crime Scene Location: 3500 Pan American Drive, Maimi, FL 33133 Status: Acquired Tags: Description: These Images were down loaded and Acquired into the proposed Foray Technologies ADAMS System from the City of Miami's Purchasing website in accordance with RFP # 127103. Notes: Processing History: Camera Data: Make: Model: DateTime: Exposure Program: F -Stop: Max. Aperture Value: Focal Length: Flash: Metering Mode: Pixel X -Dimension: Pixel Y -Dimension: Compressed Bits Per Pixel: Color Space: Light Source: File Source: ExposureTime: ISO Speed Ratings: Exif Version: DateTime Original: DateTime Digitized: Components Configuration: Exposure Bias Value: Maker Note: User Comment: Subsec Time: NIKON CORPORATION NIKON D200 3/5/2009 11:22:22 AM Normal program f/5.0 f/2.8 56.0 mm Strobe return light not detected center weighted average 3872 2592 4.0 sRGB Unknown 3 10/600 1600 48, 50, 50, 49 3/5/2009 11:22:22 AM 3/5/2009 11:22:22 AM 1,2, 3,0 0/6 78, 105, 107, 111, 110, 0, 2, 16... 65, 83, 67, 73, 73, 0, 0, 0... Foray ADAMS - Asset Details Report - 4/4/2009 3:16:36 PM Asset 1D: SSEK-XGV3-Q4KN Camera Data: Subsec Time: 73 Subsec. Time Original: 73 Subsec, Time Digitized: 73 F1ashPix Version: 48, 49, 48, 48 Interoperability Ifd Pointer: 24966 Sensing Method: One -chip color area sensor Scene Type: 1 CFA Pattern: 0, 2, 0, 2, 1, 0, 2, 1 Custom Rendered: Normal process Exposure Mode: Auto exposure White Balance: Auto Digital Zoom Ratio: 1/1 Focal Length in 35mm Format: 84 Scene Capture Type: Standard Gain Control: Nigh gain up Contrast: Normal Saturation: Normal Sharpness: Norma! Subject Distance Range: Unknown Processing Information: File Information: Name: DSC _0122.jpg Acquired By: dmcfall (dmcfall) _. Set: 1 Size: 4 MB Asset Type: Image Width x Height: 12.91 x 8.64 Inches Resolution: 300 ppi State Changes: Acquired Occurred On: 4/4/2009 02:49:10 PM -04:00 Performed by: LATITUDE-D820\dmcfall From: Latitude -D820 IP Address: 192.168.106.101 IP Address: 192.168.26.1 IP Address: 192.168.64.1 MAC Address: 00:19:B9:5C:AF:AE MAC Address: 00:19:D2:79:EC:89 MAC Address: 00:FF:B0:85:72:8A MAC Address: 00:50:56:C0:00:01 MAC Address: 00:50:56:C0:00:08 Source: C:\Documents and Setting s\dmcfall\My Documents\quotes\FL\Miami Bid\Sample Images to Convert to Proposed Digital Photo Lab\DSC_0122.jpg Audit Trail: When User Action Item Detail Foray ADAMS - Asset Details Report - 4/4/2009 3:16:36 PM Asset ID: SSEK-XGV3-Q4KN Audit Trail: 4/4/2009 2:49:10 PM dmcfall (LATITUDE-D820\dmcfall) Added DSC_0122.jpg Acquired from: C:\Documents and Settings\dmcfall\My Documents \quotes\FLWiami Bid\Sample Images to Convert to Proposed Digital Photo Lab\DSC_0122.jpg 4/4/2009 2:49:11 PM dmcfall (LATITUDE-D820\dmcfal)) Signed DSC_0122.jpg The digital signature was created. 4/4/2009 2:49:11 PM dmcfall (LATITUDE-D820\dmcfall) Edited DSC_0122.jpg The unique ID was created: SSEKXGV304KN 4/4/2009 3:16:22 PM dmcfall (LATITUDE-D820\dmcfall) Viewed In Dig italWorkplace Asset Info View Foray ADAMS - Asset Details Report - 4/4/2009 3:97:20 PM Owning Agency: Foray PD Case #: MPD -127103 Crime: Accidental Shooting Date of Crime: 4/4/2009 Asset ID: RZEY-JKQF-P6ZE RZEY-JKQF-P6ZE Original, Authenticated Captured On: 4/4/2009 Acquired By: dmcfall (LATITUDE-D8201dmcfall) Captured By: Donnie McFall Category: Crime Scene Location: 3500 Pan American Drive, Maimi, FL 33133 Status: Acquired Tags: Description: These Images were down loaded and Acquired into the proposed Foray Technologies ADAMS System from the City of Miami's Purchasing website in accordance with RFP # 127103. Notes: Processing History: Camera Data: Make: Model: DateTime: Exposure Program: F -Stop: Max. Aperture Value: Focal Length: Flash: Metering Mode: Pixel X -Dimension: Pixel Y -Dimension: Compressed Bits Per Pixel Color Space: Light Source: File Source: ExposureTime: ISO Speed Ratings: Exif Version: DateTime Original: DateTime Digitized: Components Configuration Exposure Bias Value: Maker Note: User Comment: Subsec Time: NIKON CORPORATION NIKON D200 3/5/2009 11:22:27 AM Normal program f/5.0 f/2.8 56.0 mm Strobe return light not detected center weighted average 3872 2592 4.0 sRGi3 Unknown 3 10/600 1600 48, 50, 50, 49 3/5/2009 11:22:27 AM 3/5/2009 11:22:27 AM 1,2,3,0 0/6 78, 105, 107, 111, 110, 0, 2, 16... 65, 83, 67, 73, 73, 0, 0, 0... Foray ADAMS - Asset Details Report - 4/4/2009 3:17:22 PM Asset ID: RZEY-JKQF-P6ZE Camera Data: Subsec Time: 16 Subsec. Time Original: 16 Subsec. Time Digitized: 16 FlashPix Version: 48, 49, 48, 48 Interoperability Ifd Pointer: 25316 Sensing Method: One -chip color area sensor Scene Type: 1 CFA Pattern: 0, 2, 0, 2, 1, 0, 2, 1 Custom Rendered: Normal process Exposure Mode: Auto exposure White Balance: Auto Digital Zoom Ratio: 1/1 Focal Length in 35mm Format: 84 Scene Capture Type: Standard Gain Control: High gain up Contrast: Normal Saturation: Normal Sharpness: Normal Subject Distance Range: Unknown Processing Information: File Information: Name: DSC _0123.jpg Acquired By: dmcfall (dmcfall) Set: 1 Size: 3 Mia Asset Type: Image Width x Height: 12.91 x 8.64 Inches Resolution: 300 ppi State Changes: Acquired Occurred On: 4/4/2009 02:49:11 PM -04:00 Performed by: LATITUDE-D820\dmcfall From: Latitude -D820 IP Address: 192.168.106.101 IP Address: 192.168.26.1 IP Address: 192.168.64.1 MAC Address: 00:19:B9:5C:AF:AE MAC Address: 00:19:D2:79:EC:89 MAC Address: 00:FF:130:85:72:8A MAC Address: 00:50:56:C0:00:01 MAC Address: 00:50.56.00:00:08 Source: C:\Documents and Settings\dmcfall\My Documents\quotes\FL\Miami Bid\Sample Images to Convert to Proposed Digital Photo Lab\DSC_0123.jpg Audit Trail: When User Action Item Detail Foray ADAMS - Asset Details Report - 4/4/2009 3:17:22 PM Asset ID: RZEY-JKQF-P6ZE Audit Trail: 4/4/2009 2:49:11 PM dmcfall (LATITUDE-D82Mdmcfall) Added DSC_0123.jpg Acquired from: C:\Documents and Settings\dmcfallWy Doc umentslquotes\FL\Miami Bid\Sample Images to Convert to Proposed Digital Photo L2b\DSC_0123.jpg 4/4/2009 2:49:13 PM dmcfall (LATITUDE-D820\dmcfall) Edited DSC_0123.jpg The unique ID was created: RZEYJKQFP6ZE 4/412009 2:49:13 PM dmcfall (LATITUDE-D820\dmcfall) Signed DSC_0123.jpg The digital signature was created. 4/4/2009 3:17:08 PM dmcfall (LATITUDE-D820\dmcfall) Viewed In DigitalWorkplace Asset Info View Foray ADAMS - Asset Details Report - 4/4/2009 3:17:42 PM Owning Agency: Foray PD Case #: MPD -127103 Crime: Accidental Shooting Date of Crime: 4/4/2009 Asset ID: 3MJR-TZE3-3DTG 3MJR-TZE3-3DTG Original, Authenticated Captured On: 4/4/2009 Acquired By: dmcfall (LATITUDE-DB201dmcfall) Captured By: Donnie McFall Category: Crime Scene Location: 3500 Pan American Drive, Maimi, FL 33133 Status: Acquired Tags: Description: These Images were down loaded and Acquired into the proposed Foray Technologies ADAMS System from the City of Miami's Purchasing website in accordance with RFP # 127103. Notes: Processing History: Camera Data: Make: Model: DateTime: Exposure Program: F -Stop: Max. Aperture Value: Focal Length: Flash: Metering Mode: Pixel X -Dimension: Pixel Y -Dimension: Compressed Bits Per Pixel Color Space: Light Source: File Source: ExposureTime: ISO Speed Ratings: Exif Version: DateTime Original: DateTime Digitized: Components Configuration Exposure Bias Value: Maker Note: User Comment: Subsec Time: NIKON CORPORATION NIKON D200 3/5/2009 11:22:32 AM Normal program f/5.0 f/2.8 56.0 mm Strobe return light not detected center weighted average 3872 2592 4.0 sRGB Unknown 3 10/600 1600 48, 50, 50, 49 3/5/2009 11:22:32 AM 3/5/2009 11:22:32 AM 1, 2, 3,0 0/6 78, 105, 107, 111, 110, 0, 2, 16... 65, 83, 67, 73, 73, 0, 0, 0... Foray ADAMS - Asset Details Report - 4/4/2009 3:17:44 PM Asset ID: 3MJR-TZE3-3DTG Camera Data: Subsec Time: 41 Subsec. Time Original: 41 Subsec. Time Digitized: 41 FlashPix Version: 48, 49, 48, 48 Interoperability Ifd Pointer: 25422 Sensing Method: One -chip color area sensor Scene.Type: 1 CFA Pattern: 0, 2, 0, 2, 1, 0, 2, 1 Custom Rendered: Normal process Exposure Mode: Auto exposure White Balance: Auto Digital Zoom Ratio: 1/1 Focal Length in 35mm Format: 84 Scene Capture Type: Standard Gain Control: High gain up Contrast: Normal Saturation: Normal Sharpness: Normal Subject Distance Range: Unknown Processing Information: File Information: Name: DSC_0124.jpg Acquired By: dmcfall (dmcfall) Set: 1 Size: 3 MB Asset Type: Image Width x Height: 12.91 x 8.64 Inches Resolution: 300 ppi State Changes: Acquired Occurred On: 4/4/2009 02:49:13 PM -04:00 Performed by: LATITUDE-D820\dmcfall From: Latitude -D820 IP Address: 192.168.106.101 IP Address: 192.168.26.1 IP Address: 192.168.64.1 MAC Address: 00:19:B9:5C:AF:AE MAC Address: 00:19:D2:79:EC:89 MAC Address: 00:FF:B0:85:72:8A MAC Address: 00:50:56:C0:00:01 MAC Address: 00:50:56:C0:00:08 Source: C:\Documents and Settings\dmcfall\My Documents\quotes\FL\Miami Bid\Sample Images to Convert to Proposed Digital Photo Lab\DSC_0124.jpg Audit Trail: When User Action Item Detail Foray ADAMS - Asset Details Report - 4/4/2009 3:17:45 PM Asset ID: 3MJR-TZE3-3DTG Audit Trail: 4/4/2009 2:49:13 PM dmcfall (LATITUDE-D820\dmcfall) Added DSC_0124.jpg Acquired from: C:\Documents and Settings\dmcfall\My Documents\quotes\FL\Miami Bid\Sample Images to Convert to Proposed Digital Photo Lab\DSC_0124.jpg 4/4/2009 2:49:14 PM dmcfall (LATITUDE-D820\dmcfall) Edited DSC_0124.jpg The unique ID was created: 3MJRTZE33DTG 4/4/2009 2:49:14 PM dmcfall (LATITUDE-D820\dmcfall) Signed DSC_0124.jpg The digital signature was created. 4/4/2009 3:17:30 PM dmcfall (LATITUDE-D820\dmcfall) Viewed In DigitalWorkplace Asset Info View I �//\/� Y _ It, ■ V TECHNOLOGIES APPENDIX B: Brochures and Product Information Sheets This appendix contains a copy of Foray Technologies' Authenticated Digital Asset Management System brochure and product information sheets for the modules that are included as part of the proposed solution for Law Enforcement Digital Photo Lab System for the City of Miami Police Department April 13, 2009 Page 53 Response to RFP #127103 p w1;;• 'i R.�+ tr t,r�.r x -.`"'� l�L�'a�7 �,,�pt.arr� x'.�� +A,ti�� "r :iP+�.'� - ria; .� •,�,� � y� zw pq MCA- 14, A.,s a e RM 113 79 36, it " ✓� rk ms's _I ^�"' �- '- - 7� � k`T�; ��. _ i .L ... ' l r ,n.� •, h"-siCC 7.-""�E�l tee. :�_ s .� �'•'-�.,`�-��Y 4`� a ':.' � . � •. ��s , `� "�� p �' �� ' ,_ _ ray � f#� IN: • � _ . -tea � p'�%'�; a.,b t e�4 E Foray TechnologieS has developed a revolutionary new system to store, maintain, search and analyze your digital evidence gathered at crime scenes. The authenticity of each original asset is maintained while the system provides complete control over the chain of custody of each and every digital asset. Whether those digital assets are images, audio or video files, mobile phone memory contents or computer hard drives, you can be assured that each piece of digital evidence will be managed with the same care as your physical evidence. Foray Technologies provides Consalting focused on your operations to identify your digital asset management needs, set up your operating procedures, and develop your "best practices." We deliver classroom Training to educate you and your staff on the practical field use of digital technologies. We supply the Software you need to acquire, store, view, analyze, present and archive your digital evidence while maintaining a strict chain of custody. And we offer a full line of Systems, including servers, large storage subsystems, and specialized analysis workstations you need to process digital evidence. Finally, our Project Management ensures that each phase of your system implementation is a complete success. From Crime Scene to Court Room.... What we do for you Each time you gather digital evidence for a case in the form of images, video or audio files, mobile phone memory contents or a computer hard drive, we give you the tools to track, process and publish the digital asset as well Maintain Digital Chain of Custody by keeping an audit trail of all persons who have accessed, viewed or copied a digital asset for any reason. Permit Interagency Asset Searches to other related or cooperating agencies on a case-by-case basis or across jurisdictions. as interconnect with other systems. All while preserving the chain of custody—from the time you collect the evidence, through the processing and review cycles, until court presentation. Download Images using any authorized workstation on the network. Authenticated Foray Technologies' ADAMS Digital Asset gives you the power to: Management Track your digital assets from the time they System are acquired to the time they are presented in court. Locate Digital Assets using structured multi- level views or full -text searches anywhere within the agency or, where permitted, outside of the agency. Process and calibrate your images using court -accepted methods and state-of-the-art mathematical modeling techniques. Publish your digital evidence selectively and on demand, within your lab, your agency, your court system, or to other local, state, federal or international authorities. Connect from remote locations and to other systems, including AFIS systems and laboratory information management systems, to export and import images and related data elements. Track History of all processing (done to copies of the originals) for use in discovery and in the courtroom. Track Digital Acquire gives forensic specialists, field agents, detectives and other investigators a fast, easy way to download evidence from a variety of digital sources, including digital cameras (TIF, RAW, JPG), while authenticating and time stamping the original file. Digital Workplace provides multilevel viewing of cases and digital evidence, along with side-by-side display of originals and enhancements. Continually authenticates originals and only allows enhancements to copies. Displays case information, history of enhancements and audit trail. Digital Viewer provides read-only access to users such as investigators, district attorneys or court officials to view digital files (original or enhanced) related to an incident or case. Authenticate and Secure digital assets to continuously ensure that the original remains unaltered, and that originals and copies are accessible only by those with permission. Digital Web Viewer allows browser -based viewing of digital assets to authorized users. Advanced Workflow Management allows the forensic lab or photo lab to track the progress of each case while ensuring that Standard Operating Procedures (SOPs) are being followed at all levels. Audit Trail identifies each and every time a digital asset file is enhanced, opened, exported or printed, and provides reports that can be displayed in court when the chain of custody must be disclosed. Advanced Archival Management coordinates the automatic archiving of digital assets using flexible variables such as crime type, date of crime, asset category and agency policies regarding the retention of digital evidence. Calibrate Images to increase the speed and accuracy of identifications, and to produce 1;1 life-size output. 10i 0� 6 111 �..: Print Remotely and Securely to other agency locations, to district attorneys, or to court locations using only authenticated files. Process Grayscale Pattern Removal Filter allows forensic examiners to quickly and easily identify and remove repetitive patterns from digital images that interfere _ with the recovery of forensic evidence, k Chromatic FFT maintains valuable information in the Red, Green and Blue color channels that is often lost in grayscale. Removes repetitive patterns from color images. Image Calibration Utility calibrates images without calibrating the distance from lens to object. This is especially crucial when acquiring latent prints for use with an AFIS. Images are calibrated to ensure true, accurate life-size scale. Process Images by removing distracting image artifacts and background noise, and bring important detail to the front. Produce High Quality Court Exhibits using precisely calibrated images and large - format layouts. Publish Advanced User Rights Management provides a control console to set policies for who inside or outside of an agency may have access to digital assets. Integrates with the agency's exi>Ling security infrastructure for centralized control. Digital Asset Locator helps users inside and outside the agency (if permitted) to locate digital assets based on "fuzzy" search methods similar to those used by search engines on the internet. Remote Printing controls print traffic to laboratory printers and allows secure printing of digital assets to locations such as courts, district attorneys and investigators outside the forensic lab. Evidence Map shows geographic position of digital evidence for one or multiple cases at a time using GPS coordinates gathered from the camera or entered manually. Optimize Workflow to track progress of cases through the lab and to verify processes defined in your SOP. Connect AFIS Connect submits latent fingerprint images in proper format to local, state or federal AFIS systems. LIMS Connect provides two-way communication between ADAMS and the Laboratory Information Management System, WAN Connect securely queues digital asset downloads until network resources and/or bandwidth are available. Allows squad cars to download assets automatically once within network range. Agency Connect allows a user to communicate with multiple agencies' asset repositories from a single workstation. We understand that your digital evidence must be handled with the same care that you use with your physical evidence. Foray Technologies delivers a strong foundation of systems tools, consulting Preserving the Digital Chain of Custody and training you need to store, process and present irrefutable digital evidence... and win your case in court. Connect to AFIS and LIMS systems to share valuable case and evidence information. Publish Case Files selectively on a single asset or case basis so that others within the agency or the court system can view file information, thumbnails or actual images. Simplify Data Archiving using statutes of limitations and retention guidelines, while maximizing the level of available on-line disk storage. Whether you're starting out small or growing rapidly, you need a comprehensive digital asset management system and an experienced forensic digital imaging technology company on your team. You need a solution that is responsive enough to adapt to ever-changing technologies, yet flexible enough to fit within your agency's current Stancard Operating Procedures (SOPS). Plus you need a solution that can grow as your requirements expand. Foray Technologies has tried and proven solutions for managing your digital assets, whether you have centralized systems and locations or many locations with distributed systems and servers. In a world where law enforcement agencies are experiencing unprecedented cooperation with each other, Foray Technologies is ready to assist you. Our solutions help you organize your digital assets and evidence for easy entry, rapid analysis and effective presentation while maintaining a rock -solid, defensible train of custody, Let us join your team and share the experiences we've gained from having the world's largest law enforcement agencies as our customers. Foray Technologies" Authenticated Digital Asset r'i. ii - - .tee. - _.X_ rl---�____ Foray Technologies 3911 5th Ave, Suite 300 F01MYSan Diego, CA 92103 Phone (619) 858-1360 TECHNOLOGIES Fax (619) 858-1366 info@foray.com @ 2008 Foray, LLC. All Rights Reserved. Cover art by Jett Jackson rev 2008-09-15 # FT -LE -01 Digital Acquire provides the capability to download evidence from digital cameras, scanners, audio and video sources, or file systems. The interface is easy-to-use and presumes no user training. It can be easily deployed on dedicated workstations, or on every desktop or squad car laptop. Digital Acquire is intended for fast, simple download of digital evidence and provides a step-by-step process for downloading a single asset or a batch of digital assets to the asset repository. Each asset is authenticated and checked into the correct location within the repository. Assets are unaltered (including file name) and locked down with a digital signature. Once acquired, only permitted users may access the assets. Access camera, scanner, or file system. Digital Acquire can access digital assets on a camera or scanner, or can access files directly from the file system. Acquire from multiple agencies. Crime labs can acquire assets from different agencies, and store those assets associated with that agency. The user is prompted for an agency ID before each batch acquisition. Choose where you want to acquire from. V A Acquire from Camera or Scanner Acquire from a Folder Use case or incident numbers. For crime scenes that have already been assigned a case number, the user may enter that number. For those agencies that track incidents separate from cases, the user may enter an incident number, The incident can later be merged into a case, once the case number is assigned. If the wrong case number is entered during acquisition, it can be corrected in the Digital Workplace module. Whatagency is contributing these assets? Organize assets by type of crime. Each agency can define standard crime classifications to help organize and retrieve assets in the future. Crime classifications can be selected during acquisition and changed, if necessary, in Digital Workplace. Contributing Agency ID IForay PD v i Organize assets by agency -defined categories. Each agency can define a set of asset categories to help organize and retrieve assets in the future. Categories can be selected during acquisition and changed in Digital Workplace. Select either Case or Incident and then enter the corresponding number. Q Case (dumber 5498723 Q IncidenlNumber Choose the primary Crime associated vrith this Case/incident. - Crime Choose the Category of the assets. 9 all of the assets are not the same category you may want to acquire them in separate batches. category I ;v: Crime Scene Document Fingerprint _ Tool Mark Firisii Preview assets. The user can preview the batch of assets to be acquired to make sure that the correct camera card or file subdirectory has been selected. Select digital assets to acquire. The user can select specific assets to acquire from the camera, scanner, or file system. Multiple views, including thumbnail view, allow the user to quickly navigate and select any subset of assets to be acquired into the case or incident. Files can be sorted by date, by file name, or by file type to ease the task of selecting appropriate assets. Or, the user may quickly highlight an entire group of assets and acquire all of them in one batch. Look in: 011305 3' ( i 7;*• Q. Ivy Recen Documents r � a •awl' --i,�: Desldop 1019-030119DSC00D91 119-040428DSC00091 254-040910DSC00091 (7)-00091.)PG (2)-00091.7PG (4)-00091.JPG M• Docimle ni5 1 M;•ComPuter 254-04091ODS000091 319-021115DSCO0091 334�02113ODSC00091 (5)-00091.JPG (6)-00091.jpg (1)-00091.)p0 Re nanre: i Open _M), 'wod:; Rlesoftype:-knaoefiesr.;Pg: a:-.oif:'.bmo:'1'rf:'lifi,'Fv�1 Cancel View acquisition progress, A progress panel shows the asset acquisition status, so that the user does not remove the camera or scanner from the system prior to completion of the batch acquisition. .,Acquiring esse[22d38 Doug NogoONNOON No"@n1phON0 1 Store acquisition details, The system tracks who acquired the assets, when they acquired them, and on what workstation they acquired the assets. If the Audit Trail module is running, all access to each asset is tracked from the point of acquisition forward. Inter Pentium® III or 4 processor Microsoft° Windows° XP with Service Pack 2 or Microsoft Windows 2000 with Service Pack 4 512MB of RAM 1 GB of available hard -disk space to install application 1024 x 768 monitor resolution with 24 -bit video card with 32MB VRAM minimum .; f`O Y i TECHNOLOGIES For more information, contact Foray Technologies corporate headquarters at (619) 858-1360 or info@foray.com f- The foray Digital Asset Server is required to share fr/es across workstations The Digita/Acquire workstation must have local or wide area network access to the Foray Digital Asset Seruer(s) to which the digital assets are to be downloaded. © Foray, LLC All Rights Reserved. rev 2006-07-15 #FT -LE -11 Digital Workplace is the work space for the forensic specialist. It provides multilevel viewing of cases and digital evidence, along with comparisons of originals and enhancements. It continually authenticates originals and enhancements and only allows enhancements to copies. Digital Workplace displays asset acquisition statistics (such as camera EXIF data), history of enhancements, and an audit trail of all access to the digital asset. Digital Workplace allows the user to record any chemical processes, special lighting, dye stains, powders, etc. applied to the asset, as well as free -form notes, Browse through a multi-level case tree. Cases are displayed in an expanding tree that allows the analyst to find the desired subset of evidence. Enter specific search parameters. Evidence can be located easily using the search bar. Specific search parameters, such as case number, type of crime, evidence category, who captured the evidence, location of the evidence, etc, are used to display a subset of evidence and/or cases. 711 $/. Las Incdey t � j Search f, I _ • E Car - 50 -12387 Se10001 50183525 i 000604AK4707-701pg —I 50183530 Cases and Incident rv._ I De ripfiu 50-183535 5683473 Width. Height 5.33z4.00i.has IiSPr:t sug mct, 568347' I, I 56847232 Acquired ES' mans so go83:5 Asset Parameters — - -- , Unes i Hsorr 50-58703% 50-98723' I- 5695723- Set0D01 00070898003538 -CD2 -038... 1ii 1----.--.— anage GnaQmr 5093" _�_—. va4r—.�____ : IdareAatluC ! Modd I 1 ii YR=klt Npmzl Re.&A_ LW I Set hlumtler 0 Scft— SaID001 0010244557 1IX00 P sworrg E sure arry T 9.,77E f} .3P .-_ t View and print associated digital asset details. The user can readily see all data associated with an asset, including: EXIF data (for images), history of enhancements from Adobe© Photoshop° (for images), asset processing (dyes, powders, chemicals, lighting, surfaces), audit trail, state changes of the asset, and notes entered by any analyst working on that piece of digital evidence. View images in either full -view or side-by- side mode. Once the desired asset is located, it can be viewed in full -view mode. Selecting two images allows them to be viewed side-by- side for comparison. Images can be zoomed or expanded for viewing in either mode. Search Case/Incident Parameters Q Icy Cases/incidents M) Casesllncidents Cases and Incident rv._ Name: 0110241,567 M X Width. Height 5.33z4.00i.has !7T:c Yui size: 74'e lar Reaoh Modified 531,2003 10.36 AM Acquired ES' mans Category. IC-- seem Asset Parameters — - 1 riooinal and Enhanced w 1 .` i AJI asset Types vi i I _�_—. va4r—.�____ : i-�q',r•red Ez' NIKON 1 Npmzl ; 300 dpi Set hlumtler 0 306 ap; Inyr3 1 9.,77E Ic-X j I 1 0/24/2000 6:34:02 Pb Cowed __. _._.._........ 10/600 Launch enhancement software. Image enhancement software, such as Photoshop, may be launched directly from Digital Workplace. Copies of originals are automatically created for enhancement. Enhanced copies are displayed next to the original so that they can be readily located. Enter notes. The analyst can enter notes specific to the review of the asset, or the enhancement steps taken, or on the relevance of the particular asset to the case. Notes are free -form and can be searched later for correlations among digital evidence. Set up customized categories. The user can set up and maintain lists for agency names, crime categories, types of crimes, and evidence processing information (chemicals, dye stains, lighting, powders, surfaces, etc.). Archive assets. Entire cases or individual assets can be moved off of the system to external storage by drag -and -drop to an on- screen container. Thumbnails and asset details remain on-line, so that users may locate and reload archived assets, if necessary. Inter Pentium° III or 4 processor Microsoftc" Windows° XP with Service Pack 2 or Microsoft Windows 2000 with Service Pack 4 512MB of RAM 1 GB of available hard -disk space to install application 1024 x 768 monitor resolution with 24 -bit video card with 32MB VRAM minimum Wk FORAY TECHNOLOGIES For more information, contact Foray Technologies corporate headquarters at (619) 858-1360 or info@foray.com www forav com 6Pow IM, fswnoee.. t+-:: :R! Mane: w1cm 63m'um -. Vhft- aiyc 63114AD aa.r. Faw B/ifawnvevl &z 7461M F -a — 90D. Casa #54 183625 DOOA69aW36394@03f 57 1710]610.36PIA M Wsets �—� _ 1fI — F C_' -t' Gsla9uy lu.ae Sere 5012361; 501 ..Mn r - - 60 SN3D o..vm. •'=' f Case #50-987234 S.ID001 568NM II s -- —1-- ' maim — 7292 254-04091ODSCDO091 (... 50906i15 ( {i Nwn!Maryf EAF Ifiwas+-�IWt1N:SaeCh— %991631 1 1(haaras qe Aa.e j 5096721 w9an35 I Ihp+.w Pv�+s_ D.m 5 Sm- IaNNv: IP'b IB.ic Pmx ila...6D M Sets WOO 611 i,+n we I Gonad surfaces: ca C_ C-"6,- Pncesm9 HC u O—L Dye 51— DpMnO Pewtlas Sutace: j 6 Adva ud Re".y i i CAda� f1e1FAYe E Cast i_Casd aider; J— 'Sze E� 5D.12384'3 Casa #54 183625 _-Sd M s Set. M Wsets �—� _ 1 MP E 54183630 lj>:! Casa k5P83L77t SL400DI Al i=ets 22 M8 (y, 54183635 •'=' f Case #50-987234 S.ID001 019-030119DSCD0091 (... 40 KB m 50-834773 Rte' i Ca 05018723: Se10091 254-04091ODSCDO091 (... 4 M8 R 54997032 1 Case #54587235 M Set;- M A --k. 15 61B e 54987234 "{y 1 Cese #50-9073:5 M Sets AA Psaets 6 MB SaD001 I Case #54908345 M S. M :mets 126 .. E 119.040.28 asa =; i C #50447292 _ jI M Sas M Assets 32 ME 254-040910i2fl 319-021115 I 334-021130 II M.& -1 14.7 GB OW (Sade layer) Archive St -209 MB Vd-411): IFPM6053101 i A,dwe To: IC:,Te V,.r ve Choose... Fvchive Caxel The Foray Digita/Asset Server is required to share files across workstations. If used standalone, without the Digita/ Asset Server, the workstation must have sufficient hard drive storage space to install the application and store the digital assets. Integration to Photoshop requires Photoshop version CS or higher. © Foray, LLC All Rights Reserved. rev 2006-07-15 #FT -LE -12 Audit Trail tracks and reports on all changes made to cases and to each piece of digital evidence stored within the case. Each time the evidence is enhanced, moved, processed, or simply viewed, an irrevocable audit trail entry is made. Even access to the evidence by programs outside of the Foray ADAMS platform is tracked by Audit Trail. During evidence discovery, and in court, the user can print reports for cases and assets showing who, how and when any given piece of evidence was accessed starting from the time it entered the system. Track changes to asset details. The user can view all changes made to the asset details including: crime type, evidence category, notes, chemical and dye processing, lighting, etc. Monitor viewing of evidence. Digital Workplace users can identify all individuals who have viewed a particular piece of evidence, as well as when they viewed it. Review access by outside programs. The ADAMS system is an open platform. Outside software programs with the appropriate authority can access the digital assets stored within ADAMS. In order to safeguard against unauthorized or anonymous access, the Audit Trail module tracks all access by outside software programs. This allows the ADAMS platform to communicate with other software programs without sacrificing the evidence chain of custody, View case -level changes. As evidence is acquired into the ADAMS platform, those assets become part of a numbered "set" of evidence. Audit Trail shows when a case was created, when it was viewed, and when evidence sets were added. Print reports. To prepare for court, the investigator or forensic analyst can print out audit trail reports for selected assets, or for entire cases in order to prove that the chain of custody was maintained during the handling of the evidence. ihw.: I * C—Virc dwr &o illu BY Cax/htldenq iJ,�. ar iech: Cas. r�norr•:: I C=1 "Owner. .NumA—et: Crime: 50-183635 .1=0OMPUrm—I 17 1Fiomad: 2 � C 54123873 56183629 50-183830 1 1 Ndes i hrdl Trg 50.183635 I Dale 9 T. Use: A.I. lem Detai_` 50834773 50834774 ! 5131200610... MONTSCOMPU._ Created Cas, 1756... 50847292 5/31200610._ MONTSCOMPU.. Added Set0001 54908345 ! ! 5/71200010... MONTSCOMPU.., A—ed In DIOWV.lt e. 56987032 j 5131200611... MONTSCOMPU.., Added S.(000215/31200011... 14ONTSCOMPU... Vrowed hGpalWokPW-Ce 50987230 /3,1200611... MONTSCOMPU_. Added Set0003 56987235 5/31200511... MONTSCOMPU... Va:wed h L1palWuk4aee 50987345 I 5.13120% 11... MONTSCOMPU.. Added Se0004 5/312060 i 1... HONTSCOMPU... Mewed h DVAAWpdcplace 5.1!1200511... MONTSCOMPU_. Added Se10005 1 { 5131200011... MONTSCOMPU... Viewed in 1)4kalWorkplace 51!7200611... MONTSCOMI'Ll Added Se1p006 . 5/312006 11.. MONTSCOMPU... Mewed H bo.ftmkplace Intel® Pentium® III or 4 processor Microsoft0 Windows® XP with Service Pack 2 or Microsoft Windows 2000 with Service Pack 4 512MB of RAM 1 GB of available hard -disk space to install application 1024 x 768 monitor resolution with 24 -bit video card with 32MB VRAM minimum dr F®Y .:., TECHNOLOGIES For more information, contact Foray Technologies corporate headquarters at (619) 858-1360 or info@foray.com www.foray.com The Foray Digita/Asset Server is required to share fi/es across workstations, and to run the Audit Trail module. In any configuration, the number ofAudit Trai/ licenses must equal the number of Digital Workplace licenses. © Foray, LLC All Rights Reserved. rev 2006-07-15 #FT -LE -16 Advanced User Rights Management extends the built-in security of the ADAMS platform to include custom groups, privileges and access control. Custom groups can be created, users can be added to those groups, and privileges can be assigned to groups of users. For those agencies with an existing directory server, integration of groups and users is automatic, and the system uses the groups and users defined on the directory server. Specific cases or assets within cases can be locked down so that only certain groups or users have access. Create custom groups. Set up custom group names permanently or on an ad-hoc (related to an investigation) basis. Add users to groups. Add users to groups. Integrate to directory server. For those agencies that have a directory server, ADAMS integrates to existing directory servers. This allows ADAMS to access the central user name and group name database maintained by the agency's information systems group. Define privileges for groups. The administrator can determine the privileges (archive, configure, delete items, manage asset folder types, etc.) to be assigned to each group. Agerrmes . e k.:cr Folder z� l Adams Acou ..- Catega- Adam:; Adnw mraton Caleoonts Alarm: iec}nir�aft 3. Evidence Proce=* Irrtr -`i Adams 4Sewer. .-;'I 9a6socs c- user Foahns Manegarc" 1- - i Homidde veted,ve - --Groups Ldnu Porte I_'j .. Group .> oboe. Pnoto Lee i -; Delete Duphcaw From Pot' Asset ... Irdic Maragt Apenaes User -:OK ! -Genual lirDUP ? YfIYIISgE5 � : Asset Folder Grouo Adam Admiraslrabm Caleoonts !.:'Pnvd g -_�tAd- Came., t2� W user k Mans ..n•_;kchnt s 3 Groups _ Coity gurc Adam 1 i belere Air,• ft em . Group -; PoRtge i -; Delete Duphcaw From Pot' Asset ... 5 - Group ; User Maragt Apenaes User M n gt 4aad Folder Types - -.--- Ze'?T✓e Adams ir�vrians Adams limns Homade Ueiecirves Cancel Control! Access. Grant/restrict access to cases by crime type. Restrict Cases or Specific Assets to Groups or Users. Restrict access to assets by user -defined categories. Override group setting. Restrict or grant access of cases/assets to individuals or groups regardless of what other privileges may have been granted. A Tech, .' ie Geie, i_ _'; General � ,<(oruup >-Y.nvtlB)135 - AgerKm- t BIAdamA*nny or I CaateoFnade Prrvieges-�» _ -i -: aEvidence Processna Mr Fnvlege VeNle _ �`i a! Evid EVKe . ence Pmcessrg Fit Amhve �•.. '.,. `__...... ._..,.. - 41eer F4giss Marsaganerf i:`-: i Corigtse Adams G1O�e i : i Deime Any Nem Gmw .> PavAages 1,. � Wokaiec FFAf fuse! ... Grow ;Users `i We, Mps i': Mae Ageneses Mange 1' :i_Mawoe AssetFelder T>' ,- Add • Intel® Pentium® III or 4 processor • Microsoft® Wil XP with Service Pack 2 • 512MB of RAM • 1 GB of available hard -disk space to install application • 1024 x 768 monitor resolution with 24 -bit video card with 32MB VRAM minimum FORAY ,r TECHNOLOGIES For more information, contact Foray Technologies corporate headquarters at (619) 858-1360 or info@foraycom www.forav com e Corned Aad Fodder Dupkca F -mm Q%ed Asx: Falk- Owned a vGwned Gam Auel /net Folder Genera Group_>Pnvlleges21'""sK� Ageneses R: Asset Falde: 6doup IAdare; Adrrcatratm Calegaies Prrvieges-�» Gimes a Prm"lege-.`.:" Y r aEvidence Processna Mr FvcFrve = - ==Uses HigMrxllanagemen .l Catlgue Adams Groups I.`' Delela any It Group> Privileges ;, Delete Dspucales Fran Any Asset... Grwp-> Users .': Manage Agencies . Uses -> Grows J��.', I Manage Asset Fold.! Type - Access Asset wiUi Category lr� Bite Ma!k - Blood spatter" :,lime Scenes Documentation cingelp1w =reams :ootwoa 'atm Prim 1uesGon Gm_umenls rue Tread 3+ 1 ool Mak Frace Evidence The foray Digital Asset Server is required to share files across workstations. The number of Advanced User RiglSts Management workstation licenses must equal the number of Digital Workplace licenses O Foray, LLC Ail Rights Reserved. rev 2008-02-15 ;SFT--LE-31 Advanced Archival Management augments the existing ADAMS archival capabilities by setting rules that determine which assets are taken off-line and when. A variety of parameters, such as asset category, date, and crime type can be used to implement an archiving strategy that matches an agency's specific standard operating procedures with respect to digital asset retention. Once rules are set up, the archiving process becomes automatic with little or no user intervention. When paired with a media (CD/DVD) autoloader, archiving activities can be run in unattended mode. Determine archive rules. The system administrator can create multiple archive rules to be automatically run at periodic intervals. Specify rule details. Once a rule is added, the system administrator can set conditions upon which the rule will run based upon asset category, crime type, last modified date, etc. Set frequency. The system administrator can determine whether the archive rule should be run nightly, weekly, monthly, etc., depending upon system usage and agency operating procedures. Make multiple copies. For those agencies with off-site storage requirements or who would like redundant media copies, each archive rule can specify the number of media copies to be made. Run manually. Rules can be executed manually, as needed. Run in unattended mode. By using a media (CD/DVD) autoloader, the system administrator can run archiving in unattended mode. CDs or DVDs are automatically burned and labeled, ready for filing. Archives can also be stored on hard drives or storage arrays. • Intel® Pentium® III or 4 processor • Microsoftc Windows® XP with Service Pack 2 • 512MB of RAM • 1 GB of available hard -disk space to install application • 1024 x 768 monitor resolution with 24 -bit video card with 32MB VRAM minimum TECHNOLOGIES For more information, contact Foray Technologies corporate headquarters at (619) 858-1360 or info@foray.com The Foray Digita/Asset Server is required to share files across workstations. © Foray, LLC All Rights Reserved. rev 2008-02-15 #FT -LE -17