HomeMy WebLinkAbout(Enea) Meeting MinutesMeeting minutes
Meeting
Simpson Park Phase 2
Participants
Ola Aluko, Sandra Vega: CIP;
Maria Perez, Ted Baker: Parks and
Recreation; Javier Delgado, Larqcon Group
Carolina Monteiro, Lindsay Buck: Enea
Garden Design
enea
Place
City of Miami CIP
Distribution
Enea, City of Miami
Date
2009-07-16 / LBU / CMO / JDE
Project: 087, Simpson Park Hammock Phase 2, Miami
No. T
The following items were agreed upon as exclusions to the
construction contract for Phase 2. See the attached plan for specific
locations of these items.
a. Entry grilllgate: For now, a temporary gate will be installed at the
coral wall opening, to consist of chain link fence. This temporary gate
will take the place of the entry grill specified on the architectural
plans.
b. Trail(s) improvements back to the main office will be realized by
the City. Park and Recreation department. Includes the transition(s)
between the new deck and the existing trails.
c. Benches: The (3) new specified benches will not be installed at
this time under this contract / scope, nor will the corresponding
specified gravel beds.
d. Additional signage inside the park. A bronze sign with the park
history was already made and paid for. It is stored in the Simpson
Park for future installation. Any other signage is excluded.
e. Trash receptacles: to be provided and installed by the City
f. Orchid's display inside the pavilion: The existing orchids on site
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will be moved to the Simpson House to protect them during
construction. These orchids will then be placed in the completed
Orchid Pavilion after construction. The remainder of the planned
orchid display will not be installed at this time.
g. FPL fees & other fees: We note in our exhibits exclusions to FPL
fees, allowance to light fixtures (which will cost more), printing costs,
misc., contingencies, etc. We will definitely incur some of these
costs and shall be all taken care of within the final contract amount.
h. Steel edging: The steel bed edging will not be installed on site.
i. Sod: The specified sod will now be either 'Argentine Bahia' or
'Pensacola Bahia'- NOT 'St. Augustine Seville'.
j. Light fixtures: The fixtures that were specified to be under the
Lignum Vitae trees will be eliminated and will not be installed on site.
2. The following items were suggested to be left for a `Phase 3' and
excluded in this contract / scope.
1. A permanent, attractive front gate for the orchid pavilion as
suggested by the architects.
2. Additional benches for the park extension, to match the
existing benches.
3. Parks and Recreation will look into getting attractive trash
receptacles for the park.
4. The complete orchid display + mist system, as originally
planned, can be installed as part of a Phase 3.
5. Educational signage for along the park trails should be
considered as part of Phase 3.
3. Other suggestions are as follows:
1. Enea, upon start of construction, should submit a written
scope of work to FPL to ensure all needed work is
completed as necessary.
2. We could look at having an arts collective design and
fabricate the final entrance gate, when we have the funds to
do so.
4. Other agreements / clarifications:
1. We are ready to start construction. The revisions at the
building department and DERM are complete and expecting
contract execution on the City part as well as submittal of the
Notice to Proceed from the City of Miami. We are mobilizing
and incurring some expenses to be ready to start as soon as
possible.
2. The Park extension in the front needed of additional funds
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(part of the additional fund raising efforts). Regardless of
these funds not being raised as expected, Enea / Larqcon
commit to create the extension to help move forward with the
project.
3. Enea will scan in and email the approved construction
drawings to Ted Baker, Maria Perez, and Sandra Vega for
their review.
4. Parks team would like to review the landscape drawings once
more before the construction starts
5. Parks and Recreation will purchase the crushed shell, and
will apply this crushed shell to the hammock paths. Parks and
Recreation will also construct the transitions from the path to
the wood deck as specified in the plans - see construction
drawing L-300 for specifications. Enea / Larqcon will not be
responsible for this area of work.
6. Enea/Larqcon will sand and properly refinish the existing
wood deck and benches. We will also correct or replace the
warped/cupped wood boards. The City will not be responsible
for this area of work.
7. Larqcon will submit a revised project budget / schedule of
values to Sandra Vega for future payments processing. As
discussed, Enea/Larqcon will possible handle internally some
items of the project in order to reduce costs as oppose as
being subcontracted to be able to carry on with the work and
complete the project as planned.
8. All correspondences regarding Simpson Park should be cc'd
to both Ted Baker and Sandra Vega, acting as
representatives for Park and Recreation and CIP
respectively.
9. Ola agreed that Larqcon will be able to request for payments
every 2 weeks, not monthly as it normally happens.
10. Ola will check/confirm with Susanna for the additional funds
to be donated by the homeowner associations in the area
besides the $3K raised so far.
All of the above, represents what was discussed and
agreed during the meeting. If any party disagrees or has
further comments that shall be recorded to the
statements included herein, please contact the writer
immediately to address and correct as necessary.
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