HomeMy WebLinkAboutTechnology ProjectCity of Miami Police Department
Technology Project — Budget Narrative:
C. Equipment/Technology
The City of Miami Police Department (MPD) is requesting funds in the amount of
$400,000.00 for the Technical Services Unit to update the current photo lab and transition
it to a .totally digital photo lab. These funds will be used to incorporate digital cameras
and a digital photographic laboratory system which will replace the antiquated film
technology that is currently in use.
The current photo lab employs the use of "wet lab" chemical technology. This uses a
large amount of waste materials when taking and producing photographs: Batteries and
chemicals which are used and discarded, and film which contains the heavy metal
"silver" which is environmentally unfriendly. Additionally, the overall cost of film is not
cost effective. The cost to purchase and develop a roll of film is $5.25 with an additional
$2.00 to print. On average, the MPD uses 500 rolls per month for a total approximate cost
of $3,625.
The new upgraded photo lab would employ computer technology to produce and store
photographic images. There would be a severe reduction in waste. The Lab would use
batteries that are rechargeable and recyclable and a media card which can be used over
and over again. Costs would be drastically reduced. A digital media storage card can be
purchased at a onetime charge of $40.00, there is no development charge and there will
be savings on printing of photographs. Images would be placed on a CD which costs
about 30 cents for 200+ photographs.
Additionally, these upgrades would result in securing the authenticity and proper storage
of photographs and support the management of the stored images. Improvements will
substantially reduce the turnaround time of key photographic evidence for investigations
and/or emergency situations.
Eight (8) Dell Optiplex 960 Mini Tower Desktop Computers
The City of Miami Police Department is currently utilizing the Linear Systems hardware
and software configured system, with a proprietary Digital Information Management
System (DIMS) and capabilities to manage and authenticate digital images. The existing
digital photo lab consists of a standalone server, film scanners, DVD storage, printers,
and contains a supply of five (5) years of images in storage, which must be retrieved and
imported into the new Digital Photo Lab System.
The City's concept is -to have five (5) download workstations configured to download
digital data from digital SLR cameras and any available digital medium on the market,
such as: SM, xD, Compact Flash Type I and II, SD/minilNNC/RS, MS/Pro/Duo. The
workstations shall be installed in the CSI Unit so that all members of the Unit can access
and download their digital images onto the Digital Photo Lab server. These stations must
be password protected, allow for multiple user access, and allow users to download
images from other digital SLR cameras or storage devices, which are collected as
evidence from crime scenes, and allow the user to sort downloaded images by Miami
Police Department case numbers, crime type, photographer, and location.
The current business practice for the Police Department is to have all downloaded images
from the download stations proceed to an administrative station for quality control and
assurance of images, storage and filing methods. The new law enforcement Digital Photo
Lab System shall allow for this same process to occur by providing three (3)
administrative workstations. Total for Eight (8) Dell Optiplex 960 Mini Tower
Desktop Computers @ $1,554.58 each is: $12,436.64.
Two (2) Dell Power Edge 2950 III Servers
The existing digital photo lab consists of. a standalone server, film scanners, DVD
storage, printers, and contains a supply of five (5) years of images in storage.
Two (2) servers will be required for the operations and storage of the new law
enforcement Digital Photo Lab media. One server will be used to store and
retrieve media while the other server will be used as a redundant backup of the first
server. The servers must be capable of fitting into the existing Dell Server Racks located
in the Miami Police Department (MPD) Server Room.
The servers must have the storage capacity and memory based on the fact that the CSI
Unit currently takes about 12,000 pictures per month (500 rolls x 24 exposures per roll).
The servers shall contain enough storage capacity to store at least five (5) years worth of
data.
In addition to the above listed minimum requirements, the second server (i.e. backup
server) shall have Symantec backup Software to ensure a four (4) hour backup of
production. Total for two (2)Dell Power Edge 2950 III Servers @ $8,898.23 each is:
$17,796.46.
Thirty (30) Cannon EDS 50D Digital Camera
Currently, the Crime Scene Unit has twelve (12) Nikon D100 digital Single Lens Reflex
(SLR) cameras, which may be kept as backup to the new equipment.
All digital SLR cameras and accessories must meet or exceed the standards of the
Cannon model listed below.
• Cannon EOS 5OD, 15.1 mega pixels, digital SLR camera with neck strap.
• Cannon Battery Charger.
• Cannon Marco Lens, EF24-105mm f/4 L IS USM.
• Cannon Flash, Speedlite 580EX II.
• Cannon BG-E2N, battery grip.
• Quantum Instruments, Cannon Model, Quantum Battery 1+
• Quantum Instruments, MB2 Flash Cord.
• Pelican 1510 Camera Case, with dividers.
• Tiffen Ultra Violet (UV) filter, Cannon 77 mm.
Total for thirty (30) Cannon EDS 50D Digital Camera Outfit @ $3,242.20 each is:
$97,266.00.
Accessories for cameras:
Sixty (60) Cannon V BP -511A Battery Pack 920DA001
• Cannon Battery, BP -511A, Quantity: 60 (two batteries per camera). Total for Sixty
(60) Cannon V BP -511A Battery Pack 920OA001 @ $47.00 each is: $2,820.
Sixty (60) Lexar 4 GB Prof UDMA Compact Flashes 30OX CF4GB300381
• Lexar Professional with Write acceleration Compact Flash Card Type 1/11233 Speed,
4 GB or greater, Quantity: 60 (two flash cards per camera). Total for Sixty (60) Lexar
4 GB Prof UDMA Compact Flashes 30OX CF4GB300381 @ $61.00 each is:
$3,660.
One (1) Digital Photo Lab System
The City of Miami Police Department is currently utilizing the Linear Systems hardware
and software configured system, with a proprietary Digital Information Management
System (DIMS) and capabilities to manage and authenticate digital images. The existing
digital photo lab consists of a standalone server, film scanners, DVD storage, printers,
and contains a supply of five (5) years of images in storage, which must be retrieved and
imported into the new Digital Photo Lab System. Currently, the Crime Scene Unit has
twelve (12) Nikon D100 digital Single Lens Reflex (SLR) cameras, which may be kept as
backup to the new equipment.
The City of Miami is seeking to retain the services of a firm specializing in the supply,
installation, and training of a law enforcement Digital Photo Lab System to include crime
scene camera equipment to capture, download, transfer, and archive digital images, as
well as the case and evidentiary management of images, video, audio, and other various
digital data.
The new law enforcement Digital Photo Lab System will require installation, startup,
initial system check, and configuration with the current City of Miami computer system,
intemet, and intranet. Any and all wiring or re -wiring required for the functionality of the
system, connection of components, and equipment shall be done.
The law enforcement Digital Photo Lab System will be located where the current system
resides in the Miami Police Headquarters building, located at 400 NW 2 Ave., on the 5th
floor, in the Crime Scene Investigations (CSI) Unit. There is also a designated area in the
Miami Police Department server room to install the new system's servers.
The Digital Photo Lab system shall have the ability to . download, store, and
manage digital photo/images/data/records from digital cameras, flatbed scanners, film
scanners, video cameras, cell/mobile telephones, Personal Digital Assistants (PDA),
computer hard drives, memory cards and/or other storage devices. The system
shall maintain the original capture device's file information, as well as, authenticate the
images and must not alter, compress, encrypt or change the original file nor rename the
file. The file must be stored on the hard drive or other storage medium with the original
file name, The system's software shall allow the input of case information such as, but not
limited to: Miami Police Department case number, date, location of the incident, crime
type, photographer and badge or employee number. The system's software shall use a
Relational Database on the backend to store image data. This Relational Database should
be Microsoft SQL Server 2005 or better. A data dictionary and data architecture
schema shall be made available to the Miami Police Department Information Technology
Section Commander.
The system must also allow the user to view thumbnail images of the photos so that the
user can select folders within the system to import the photos to. After images are
downloaded/imported to the system, the software shall provide administrative privileges
for the photo lab personnel who are responsible for the storage and archiving of images.
The photo lab personnel will have the option to either print, burn to a CD, or other media
and/or transfer images to other secure locations.
The Digital Photo Lab System must have the capability to recover and store files from
the current Liner Systems digital photo lab. On-site training of the new system as well
as all startup supplies to include, but not limited to: CD's, DVD's, printer ink, cables,
readers, manuals and/or any associated supplies to assure the operation of the system
must be included. There will be no "gray market" equipment considered, and all
supplies or equipment, both hardware and software, must carry U.S. manufacturer's
warranty.
All necessary accessories (i.e. cables, ink, and software) for the proper functionality and
integration of the equipment with the law enforcement Digital Photo Lab system
(workstations and servers) shall be provided.
The scanners and printer must meet or exceed the standards of the below listed brand
name equipment. A minimum of two (2) of each item listed below must be provided.
1. Film Scanners: Nikon Super Coolscan 9000 ED
2. Flatbed Scanners: Epson Perfection V700
3. Color Printer: Epson Stylus Pro 4880
4. Printer Stand: C4800 Epson printer stand
Total for one (1) Digital Photo Lab System is: $266,020.90
Subtotal
Mini Tower Desktop Computers (8 x $1,554.58) $12,436.64.
Servers (2 x $8,898.23) $17,796.46.
Digital Camera Outfits (30 x $3,242.20) $97,266.00.
Battery Packs (60 x $47.00) $2820
Compact Flashes (60 x $61.00) $3,660
Digital Photo Lab System (1 x $266,020.90) $266,020.90
EQUIPMENT TOTAL: $400,000