HomeMy WebLinkAboutExhibit 2U.S. Department of Justice
Office of Community Oriented Policing Services
Technology Program Grant Terms and Conditions
By signin.61he Award Document to accept this Technology Program grant, your agency agrees to abide by the following grant conditions
1. The grantee agrees to comply with the terms and conditions in this 2009 COPS Technology Program Grant Owner's Manual; COPS statute (42 U.S.C. §. 3796dd, et seq.); 28
C.F.R. Part 66 or 28 C.F.R. Part 70 as applicable (governing administrative requirements for grants and cooperative agreements); 2 C.F.R. Pan 225 (OMB Circular A-87), 2
C.F.R. Pan 220 (OMB Circular A-21), 2 C.F.R. Pan 230 (OMB Circular A-122) and 48 C.F.R. Pan 31.000 et seq. (FAR 31.2) as applicable (goveming cost principles); OMB
Circular A-133 (governing audits); representations made in the COPS Technology Program grant application; and all other applicable program requirements, laws; orders,
regulations, or circulars.
2. The grantee acknowledges its agreement to comply with the Assurances and Certifications forms that were submitted as part of its Technology Program application.
3. The funding under this project is for the payment of approved costs for the continued development of technologies and automated systems to assist state, local, and tribal law
enforcement agencies in investigating, responding to, and preventing crime. The allowable costs for which your agency's grant has been approved are limited to those listed on
the Financial Clearance Memorandum, which is included in your agency's award package.
The Financial Clearance Memorandum specifies the costs that your agency is allowed to fund with your Technology grant. It also describes any costs which have been
disallowed after review of your proposed budget. Your agency ma), not use Technology grant funds for any costs that are not identified as allowable in the Financial
Clearance Memorandum.
4. Travel costs for transportation, lodging and subsistence, and related items are allowable under the Technology- Program with prior approval from the COPS Office. Payment
for allowable travel costs will be in accordance with 2 C,F.R. Part 225 (OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments), 2 C.F.R. Part 220
(OMB Circular A-21, Cost Principles for Educational Institutions), 2 C.F.R. Part 230 (OMB Circular A-122, Cost Principles for Non -Profit Organizations), and 48 C.F.R. Part
31.000, et seq. (FAR -31.2, Cost Principles for Commercial Organizations), as applicable.
5. When procuring information -sharing services, hardware, software, or other equipment, the grantee agrees to procure and implement those items in accordance with the
applicable standards outlined in theterms and conditions of the Grant Owner's Manual,
6. State, local, and tribal governments must use Technology Program grant funds to supplement, and not supplant, state, local, or Bureau of Indian Affairs (BIA) funds that are
already committed or otherwise would have been committed for grant purposes (hiring, training, purchases, and/or activities) during the grant period. In other words, grantees
may not use COPS funds to supplant (replace) state, local, or Bureau of Indian Affairs funds that would have been dedicated to the COPS -funded item(s) in the absence of the
COPS grant.
7. Your agency may request an extension of the grant award period to receive additional time to implement your grant program. Such extensions do not provide additional
funding. Only those grantees that can provide a reasonable justification for delays will be granted no -cost extensions. Extension requests must be received prior to the end
date of the award. Any extension requests received after an award has expired will be approved only under very limited circumstances.
—8--Occasionally,,-a change in-an-agencys-fiscal-orlaw enforcementsituation- necessitates -a-changein its Technology-Program-award..Grant modifications underrthe-Technology- --
Program are evaluated on a case-by-case basis. Movement of dollars between approved budget categories (as reflected in the original Financial Clearance Memorandum
provided with the Award Document) or other budget modifications are allowed up to ten percent (101/6) of the total award amount as last approved by the COPS Office, provided
there is no change in project scope. When an), cumulative changes exceed ten percent of the total award amount or change the scope of the project, prior approval from the
COPS Office is required. The grantee must promptly notify the COPS Office in writing of proposed changes in excess of ten percent of the total award amount, and must obtain
written approval from COPS for these changes before incurring the proposed costs. In addition, please be aware that the COPS Office will not approve any modification request
that results in an increase of federal funds.
9. The COPS Office may conduct monitoring or sponsor national evaluations of the COPS Technology Program. The grantee agrees to cooperate with the monitors and
evaluators.
10. To assist the COPS Office in the monitoring of your award, your agency will be responsible for submitting periodic programmatic progress reports and quarterly financial
reports.
11. Federal law requires that law enforcement agencies receiving federal funding from the COPS Office must be monitored to ensure compliance with their grant conditions and
other applicable statutory regulations. The COPS Office is also interested in tracking the progress of our programs and the advancement of community policing. Both aspects of
grant implementation—compliance and programmatic benefits—are part of the monitoring process coordinated by the U.S. Department of Justice. Grant monitoring.activities
conducted by the COPS Office include site visits, office -based grant reviews, alleged noncompliance reviews, financial and program reporting, and audit resolution. As a COPS
Technology grantee, you agree to cooperate with and respond to any requests for information pertaining to your grant.
12. All recipients of funding from the COPS Office must comply with the federal regulations pertaining to the development and implementation of an Equal Employment
Opportunity Plan (28 C.F.R. Part 42 subpart E).
13. Grantees using Technology Program funds to operate an interjurisdictional criminal intelligence system must comply with operating principles of 28 C.F.R. Part 23. The
grantee acknowledges that it has completed, signed and submitted with its grant application the relevant Special Condition certifying its compliance with 28 C.F.R. Pan 23.
14. Grantees who have been awarded funding for the procurement of an item (or group of items) or service in excess of $100,000 and who plan to seek approval for use of a
noncompetitive procurement process must provide a written sole source justification to the COPS Office for approval prior to obligating, expending, or drawing down grant
funds for that item.
15. The grantee agrees to submit one copy of all reports and proposed publications resulting from this grant 20 days prior to public release. Any publications (including written,
software, visual, or sound, but excluding press releases, newsletters, and issue analyses), whether published at the recipient's or government's expense, shall contain the
following statement; "This project was supported by Grant , awarded by the U.S. Department of.lustice, Office of Community Oriented Policing Services. The
opinions contained herein are those of the author(s) and do not necessarily represent the official position or policies of the U.S. Department of Justice. References to specific
companies, products, or services should not be considered an endorsement by the attthor(s) or the U.S. Department of.lustice. Rather, the references are illustrations to
supplement discussion of the issues."
16. The grantee agrees to complete and keep on file, as appropriate, a Bureau of Citizenship and Immigration Services Employment Eligibility Verification Fonn (1-9). This
form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States.
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