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TABULATION IFB 163131 COMMERCIAL RECORDS MANAGEMENT SERVICES Created by: Yusbel Gonzalez, CPPB 9/18/2009 1 of 3 G7 1SfJ `, Approved by: Chief Pr curement Officer Gold Coast Record Storage GRM Information International Data Recall Total Information 1701-A NW 1 Ave. Boca Raton, FL 33432 Management Services Depository P y Management, Inc. NON -LOCAL 1801 NW 1 Ave. Miami, FL 33136 5195 NW 77 Ave. Mlaml, FL 33166 11800 NW 100 Road, Suite 2 Medley, FL33178 LOCAL NON LOCAL NON -LOCAL ExtenJed Extended Item # Description Estimated Quantity Unit of Measure Unit Price Extended Amount Unit Price Extended Amount Unit Price Amount Unit Price Amount Unit Storage Cost - Controlled # 1 Environment 22000 Cubic Foot $ 0.35 $ 7,700.00 $ 0.13 $ 2,860.00 $ 0.13 $ 2,860.00 $ 0.15 $ 3,300.00 # 2 Unit Storage Cost - Vault 1000 Cubic Foot $ 0.35 $ 350.00 $ 0.25 $ 250.00 $ 0.25 $ 250.00 $ 0.21 $ 210.00 # 3 Pick -Up Fee from City Location 7000 Cubic Foot $ 2.00 $ 14,000.00 $ 1:99 $ ---7;889;89 $ 0.85 $ 5,950.00 $ 1.25 $ 8,750.00 $ 0.85 $ 5,950.00 # 4 Delivery to City Location 5000 Cubic Foot $ 20.00 $ 100,000.00 $-x:99 $ 55,909:90 $ 0.85 $ 4,250.00 $ 1.25 $ 6,250.00 $ 0.85 $ 4,250.00 # 5 Retrieval 5000 Cubic Foot $ 2.00 $ 10,000.00 $-11.99 $ 5,900.9^ $ 0.85 $ 4,250.00 $ 1.25 $ 6,250.00 $ 0.85 $ 4,250.00 _#6 Re -Filing 3000 Cubic Foot $ 2.00 $ 6,000.00 $-x.00 `; 3,009.00 $ 0.85 $ 2,550.00 $ 1.25 $ 3,750.00 $ 0.85 $ 2,550.00 # 7 Customer Pick -Up 30 Cubic Foot $ 1.00 $ 30.00 $ &9= $ 939 $ 0.85 $ 25.50 $ 1.25 $ 37.50 $0.00 $0.00 Emergency Delivery to City Location (2 # 8 Hours) - Per Trip 25 Each $ 5.00 $ 125.00 $ 5.00 $ 125.00 $ 5.00 $ 125.00 $ 25.00 $ 625.00 _#9 New Accessions for boxes 4200 Cubic Foot $ 2.00 $ 8,400.00 $ 0.25 $ 1,050.00 $ 0.25 $ 1,050.00 $ 1.25 $ 5,250.00 #10 Disposal/Destruction of Records 2500 Cubic Foot $ 3.00 $ 7,500.00 $ 1.00 $ 2,500.00 $ 1.00 $ 2,500.00 $ 1.75 $ 4,375.00 # 11 Permanent Removal of Boxes 200 Cubic Foot $ 3.00 $ 600.00 $ 9.01: $ a. $ 0.85 $ 170.00 $ 1.50 $ 300.00 $0.00 $0.00 Purchase of New Boxes with Delivery to _ City Location - Single Sized Box: 12W x #12 11H x 15.51- inches (outside measurement) 2000 Each $ 3.00 $ 6,000.00 $ 2.00 $ 4,900.99 $ 1.95 $ 3,900.00 $ 1.99 $ 3,980.00 $ 1.95 $ 3,900.00 Purchase of New Boxes with Delivery to City Location - Microfilm Box: 12W x # 13 4.51H x 24L inches (outside measurement) 100 Each $ 3.00 $ 300.00 $ 2.00 $ 200.00 $ 8.00 $ 800.00 $ 1.95 $ 195.00 Purchase of New Boxes with Delivery to City Location - Double Sized Box: 12W x # 14 11H x 24L inches (outside measurement) 100 Each $ 3.00 $ 300.00 $ 3.00 $ 300.00 $ 3.50 $ 350.00 $ 3.75 $ 375.00 Purchase of New Boxes with Delivery to City Location - Double Sized Box: 12W x # i5 10.5H x 24L inches (outside measurement) 100 Each $ 3.00 $ 300.00 $ 3.00 $ 300.00 $ 3.50 $ 350.00 $ 3.75 $ 375.00 Purchase of New Boxes with Delivery to City Location - Triple Sized Box: 15W x # 16 11H x 24L inches (outside measurement) 100 Each $ 3.00 $ 300.00 $ 3.00 $ 300.00 $ 4.00 $ 400.00 $ 5.50 S 550.00 Purchase of New Boxes with Delivery to City Location - Triple Sized Box: 15W x # 17 10.25H x 24L inches (outside measurement) 100 Each 1 $ 3.00 $ 300.001 $ 3.00 $ 300.00 $ 4.00 $ 400.00 $ 5.50 $ 550.00 Created by: Yusbel Gonzalez, CPPB 9/18/2009 1 of 3 G7 1SfJ `, Approved by: Chief Pr curement Officer TABULATION IFB 163131 COMMERCIAL RECORDS MANAGEMENT SERVICES Created by: Yusbel Gonzalez, CPPB 9/18/2009 Approved by: / r 2 of 3 hief Pro urement Officer GRM Information International Data Recall Total Information Gold Coast Record Storage Management Services g Depository Management, Inc. 1701-A NW 1 Ave. Boca Raton, NON -LOCAL FL 33432 1801 NW 1 Ave. Miami, FL 33136 5195 NW 77 Ave. Miami, FL 33166 11800 NW 100 Road, Suite 2 LOCAL NON -LOCAL Medley, FL 33178 NON -LOCAL Extended Extended Item # Description Estimated Quantity Unit of Measure Unit Price Extended Amount Unit Price Extended Amount Unit Price Amount Unit Price I Amount Purchase of New Boxes with Delivery to City Location - Laydown # 18 Wardrobe/Construction Plans Box: 17W x 36H x 9L inches (outside measurement) 100 Each $ 3.00 $ 300.00 $ 2.00 $ 200.00 S 7.00 $ 700.00 $ 6.00 $ 600.00 Purchase of New Boxes with Delivery to # 19 City Location - Computer Printout Box: 17W x 13H x 12.5L inches (outside measurement) 100 Each $ 3.00 $ 300.00 $ 2.00 $ 200.00 $ 7.50 $ 750.00 $ 3.75 $ 375.00 Purchase of New Boxes with Delivery to # 20 City Location - Magnetic/Digital Media Box: 13W x 22H x 13L inches (outside measurement) 100 Each $ 3.00 $ 300.00 $ 17.25 $ 1,7255..00 $ 8.00 $ 800.00 $ 5.75 $ 575.00 $ 8.00 $ 800.00 Purchase of New Boxes with Delivery to # 21 City Location - Small Planner Box: 4W x 4H x 42L inches (outside measurement) 100 Each $ 3.00 $ 300.00 $ 2.00 $ 200.00 $ 5.00 $ 500.00 $ 1.99 $ 199.00 Purchase of New Boxes with Delivery to City Location - Large Planner Box: 422 9.25W x 9.25H x 44L inches (outside measurement) 100 Each $ 3.00 $ 300.00 $ 2.00 $ 200.00 $ 7.00 $ 700.00 $ 8.00 $ 800.00 Purchase of New Boxes with Delivery to # 23 City Location - Check Box: 9W x 4.5H x 24L inches (outside measurement) 100 Each $ 3.00 $ 300.00 $ 2.00 $ 200.00 $ 4.00 $ 400.00 $ 3.00 $ 300.00 Data entry of information from # 24 accessions to computer inventory report 1 Page $ 5.00 $ 5.00 $ 0.20 $ 0.20 $ 0.20 $ 0.20 $ 0.25 $ 0.25 Packing records into new boxes - Per # 25 Box 30 Each $ 2.00 $ 60.00 $ 0.50 $ 15.00 $ 0.95 $ 28.50 $ 1.05 $ 31.50 Research for a stored documents) - Per # 26 Request 18 Each $ 2.00 $ 36.00 $ 0.91 $----9.1° $ 5.00 $ 90.00 $ 1.00 $ 18.00 $0.00 $0.00 Photocopies of retrieved document(s) - # 27 ist Page 1 Page $ 1.00 $ 1.00 $ 0.10 $ 0.10 $ 0.20 $ 0.20 $ 0.25 $ 0.25 Photocopies of retrieved document(s) - # 28 Each additional page 1 Page $ 1.00 $ 1.00 $ 0.10 $ 0.10 $ 0.20 $ 0.20 $ 0.25 $ 0.25 Facsimile transmission of retrieved # 29 document(s) -1st Page 1 Page $ 1.00 $ 1.00 $- 0.5 $ 0:68 $ 0.25 $ 0.25 $ 1.00 $ 1.00 $ 0.25 $ 0.25 Created by: Yusbel Gonzalez, CPPB 9/18/2009 Approved by: / r 2 of 3 hief Pro urement Officer Item d Description Estimated 11130 Facsimile transmission of retrieved documents) - Each Additional Page 1 #31 Changes/Deletions/Additions to Computer Inventory Report - Change(s) to previously entered data 1 #32 Changes/Deletions/Additions to Computer Inventory Report - Transfer of box data between sub accounts 1 TABULATION IFB 163131 COMMERCIAL RECORDS MANAGEMENT SERVICES Gold Coast Record Storage 1701-A NW 1 Ave. Boca Raton, FL 33432 NON -LOCAL Unit of Measure Unit Price Extended Amount Page $ 1.00 $ 1.00 Each 1 $ 1.00 1 $ 1.0C 1.00 $ 1.00 a� $ 164,112.00 GRM Information Management Services 1801 NW 1 Ave. Miami, FL 33136 LOCAL Unit Price Extended Amount $ 0.25 $ 0.25 $ 0.10 $ 0.10 $0.00 $0.00 v 34792$-74 $ 30,901.00 International Data Recall Total Information Depository Management, Inc. 5195 NW 77 Ave. Miami, FL 33166 11800 NW 100 Road, Suite 2 NON -LOCAL Medley, FL 33178 NON -LOCAL Exten a Exten e Unit Price Amount Unit Price Amount $ 0.25 $ 0.25 $ 0.25 $ 0.25 5 0.25 I $ 0.25 1 $ 0.25 I $ 0.25 5 0.25 Local preference Appges 0.25 Successful Bidder is proposing no charge for 0.25 these items International Data Recall Total Information Depository Management, Inc. 5195 NW 77 Ave. Miami, FL 33166 11800 NW 100 Road, Suite 2 NON -LOCAL Medley, FL 33178 NON -LOCAL Exten a Exten e Unit Price Amount Unit Price Amount $ 0.25 $ 0.25 $ 0.25 $ 0.25 5 0.25 I $ 0.25 1 $ 0.25 I $ 0.25 5 0.25 $ 0.25 $ 0.25 $ 0.25 $ 34,150.60 $ 48,023.50 Created by: Yusbel Gonzalez, CPPB 9/18/2009 3 of 3 Approved by:L In/Z�t• /"1 Chief Pr curement Officer