HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
K 'y Law Department
,467FILE ID: �� Matter ID No.
Date: 09/22/2009 Requesting Department: Purchasing/Citywide
Commission Meeting Date: 10/22/2009 District Impacted: ALL
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Invitation for Bid (IFB) 163131 Commercial Records Management Services
Purpose of Item:
The nature of this item is to establish a term contract for the provision of Commercial Records
Management Services, citywide, with GRM Information Management Services, for an initial
contractual period of one (1) year with options to renew for four (4) additional one (1) year periods,
on an as needed, when needed basis, allocating funds from the various sources of funds of the user
department, subject to availability of funds and budgetary approval at time of need.
Background Information:
The Purchasing Department has identified a need to establish a citywide contract for Commercial
Records Management Services. On August 12, 2009, the Purchasing Department issued Invitation for
Bid No. 163131. As required by the Procurement Code, the IFB was advertised and issued online.
On September 10, 2009, at the bid opening, four (4) bidders, submitted responses, to the City through
online and/or hard copy submission processes and the bids have been tabulated. GRM Information
Management Services submitted the lowest responsive and responsible bid per specifications and is
therefore recommended for the award. The total estimated annual amount is $157,504.62.
'.
Budget Impact Analysis
NO Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP
If using or receiving capital funds
Budget
Risk Managemen
Dept. Director
City Mana er
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