HomeMy WebLinkAboutAward Recommendation-Approval FormAWARD RECOMMENDATION AND APPROVAL FORM
Date: September 18, 2009 Department/Division: Purchasing/Citywide
Department Contact Name/Number: Yusbel Gonzalez / 305-416-1958
Bid/Contract Number: 163131 _ Sr. Buyer:
Summary/Description of Purchase:
Commercial Records Management Services
Yusbel Gonzalez, CPPB
Justification for Award/Contract:
The City of Miami needs to establish a Citywide contract with a qualified commercial records management company to provide for
storage and retrieval of approximately 23,000 cubic feet or approximately 22,000 boxes, varying sizes of paper and microfilm records,
as well as digital media, with a separate price for procurement of storage boxes.
Type of Contract:
❑
Single Purchase
❑
Short -Term Contract
❑
Lease
®
Term Contract
❑
Contract Increase
Contract Period One (1) Year
Recommended Vendor(s):
GRM Information Management Services
Method of Purchase:
® Formal Bid (include bid tabulation)
❑ Competitive Negotiation (include documentation)
❑ Other Governmental Contracts (include documentation)
OTR: Four (4) additional one-year periods
MWBE/Location Status: Award/Contract Value
Local Citywide
Total Value of Award/Contract (including value associated with potential OTR): Citywide
Award Recommended By-
Source(s) of Funds:
Account Code(s):
Funding Approval:
N/A
DMB Director/Designee
BIDAWARDRECOMFORM
Department Director/Designee Signature
Certified By:
Chi Procure nt O icer/Designee
Approved:
City Manager
Lase