HomeMy WebLinkAboutExhibit SUBX
X14
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OPERATING & CAPITAL
IMPROVEMENT BUDGETS
FISCAL YEAR 2009/2010
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET ICOR FISCAL YEAR 2009/2010
Table of Contents
I. Trust Members
II. Letter of Introduction
M. Budget Summars,
IV. Bayfront Park Operating Budget
V. Bayfront Park Capital Improvement Budget
VI. Revenues vs. Expenses & Organizational Chart
CHAIRPERSON
Commissioner Marc Sal -Doff
TRUST ]\MEMBERS
Steven Alexander
Michael Barlcet
Elena V. Carpenter
Ralph Duharle
Fred Joseph
Nathan Kurland
Marie Louissaint
Bob Powers
EX'ECUTI'NG DIRECTOR
Timothy F. Sclimand
I
M I L D R E D A N D C L A U D E P E P P E R
BAYFRONT
M A N A G E M E N T T i3 U S T
301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305)350•7550 FAX: (305) 3501211
July 31, 2009
Honorable Mayor Diaz
and Menabea-s of the City Commission:
The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal -Year 2009-2010
Operating and Capital Budgets for City Conu-nission approval. The Trust approved these budgets
at a regularly scheduled meeting held on July 28, 2009, and we respectfully request that you do
the saine.
The Miami City Cominission created the Trust in 1987 to "direct, manage and maintain all
aspects of Bayfront Park for the purposes of ensuring maximum conununity utilization and
enjoyment." City Commission Resolution No. 94-204 added Bicentennial Park to the Trust's
management portfolio in March of 1994 and the deep grater slip adjacent to Bicentennial on
Decernber 14, 2006. hi addition to "ensuring maximum corm- unity utilization," the Trust's
founding legislation included a further directive: "The Trust shall, to the greatest extent it
determines to be feasible, implement the exercise of its powers in a manner which utilizes and
encourages the :fullest and most active participation and cooperation of private enterprise." The
Trust remah s mindful of the balance it must strike between managing public parks and
encouraging private enterprise_
During Fiscal Years 03-04 through 07-08 the City of Miami's investinent hi Bayfront Park totaled
$3,925,000 and resulted in a return of $20,739,377 - a five h-undred percent return on investment
for the city. During that same period 'the Trust paid $676,196 for fire services and $1,679,449 in
police services. Two hundred and fifty thousand dollars were provided to local non-profit and
conxnaunity events and an estimated $7,361,658 was generated in parking revenue, translating to a
$949,352 in parking surcharge to the City of Mian -ii. The Trust success is a direct result of the
social entrepreneurial model that has guided our decision malting for the past seven years.
Despite these positive numbers, the effects of the worldwide economic downturn. have impacted
Bayfront Park and its operations. Revenue streams that were once assured have become
unreliable; those that were tenuous have dried up completely. Nonetheless, the Trust recognizes
its obligation to maintain the facility and bring positive focus to dowgl' m0 rn and the entire
conainunity. On June 20, 2009, the Trust board and staff engaged in a Revenue Workshop to
identify revenue streams that will help support the park into the future. The workshop resulted in
a revenue matrix, which included ten categories and 80-1- areas requiring further review. In' the
next fiscal year [lieTrust staff and board will begin implementing these revenue generating ideas
to continue to support our operations during these challenging economic times.
If history is an indication, the staff and board have always focused on revenue streams to support
the park and the community. An example of those efforts is the agreement between Live Nation
WorldNvdde and the Trust for -the Management and operation of the Bayfront Park Amphitheater.
This twenty year agreement provides capital enhancements for the amphitheater, revenue for the
Trust and a renewed vibrancy for downtown Miami — goals on which we can all agree.
Furlher efforts toward increasing earned income include the planned Bayfront Park ma-quee sign
and further :focus on the park's north and south end docks. These efforts, when complete, will
assist the Trust by providing additional long term and diverse revenue streams.
Despite the econornic uncertainty, the Trust continues its efforts at beautifying Bayfront Park with
regular flower plantings and improved site furnishings. In FY 2008/2009 the Trust began the
implementation of plans resulting from the Curtis + Rogers Design Studio's "Capital
.Improvement Plan for Bayfront Park." The plans, based on the Trust's long range plan,
Managing Bad f cont ,Park to Greatness, included a narrowing of the park's Bay -walk, planting of
large shade trees, adding improved park fixtures, including seating opportunities, and trash
containers. The renovations will create a shaded and inviting NA7alkway, drawing more visitors to
Miani's unsurpassed waterfront.
The fifty -foot Holiday Tree that brightened Bayfront Park from Thanksgiving through New
Year's attracted both residents and tourists and will continue as a tradition in the next fiscal year,
as will our Menorah, Our free, thrice weekly yoga classes continue their popularity with over
30,000 residents and visitors having participated in the classes since they began in September
2005. Pollstar magazine, the entertainment industry bible, in their mid -year 2009 edition,
recognized Bicentennial Park as 16`r' worldwide for event -related ticket sales, and ranked third in
the United States.
The Trust continued its outreach effort to the dwAntmArn office worker through the Bayfront Park
Farmers' Allarket and Lunchtime Experience. In spring of 2009 the Trust, With the assistance of
the Health Foundation of South Florida, the Downtown Development Authority and the
University of Florida/Miami Dade County Cooperative Extension, reprised the seven week
market. The goal to increase the exposure of downtown workers anal residents to healthy, locally
grown fruits incl vegetables and the people who grow therm continued to be met. The market
attendance is consistent, with this year's market showing an average of 100.5 people passing
through the market per hour, and this event continues as something the downtown cornrnurrity
embraces.
The Trust continued to plan, promote and coordinate two of our comrnu nity's largest celebrations,
the America's Birthday Bash on July 4tb and the BaJf•ontPark Nell) Year's Eve Celebration. The
Trust is connrnnitted to providing these free, cornnrnunity inclusive celebrations for Miani's
residents and visitors. Bayfront Park's New Year's Eve event attendance has been consistent and
the estimated attendance for the December 31, 2008, event wcLs 70,000. 2009 marked the 22" d
year for America's Birthday Bash with attendance estimated at 60,000.
The Trust recognized the need to ,support activities outside Bayfront and Bicentennial Park
boundaries. Throughout the year Bayfro:iat staff lent their experti.se to events held around the city,
fronm Calle Ocho to Tittle Haiti to City hall. The Bayfront: Park portable stage, our festival on
wheels, was used in every conunission district at parks and comnnunit:y celebrations, for events
ranging from 1/ier77es Cullurales to the City's Sumner Parks Program. Between July 2008 and
2009, the Bayfront Park portable stage was used 22 times.
HAYFRONT PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 35B-7550
Additionally in the past year the Trust:
• Continued tlae rria nagernent functions of the Mianri Sports and Exhibition Authority,
• Pursued acrd received FESMA reimbursement from storms Katrina and Wilrrra,
• Continued orgar.dzing downtown waterfront interests through the Entities of Colrrnron
Interest,
• Lent staff expertise to City departments curd partner organizations through pailicipation in
committees, workshops and focus groups -to help improve our corrmiunity,
• Continued care and maintenance of the statues and plaques throughout the park and at the
Torch of Friendship,
• Continued hosting soccer, rugby, and kickball on a routine basis in Bicentennial Pads.
•
Continue(] to host some of the conunurrity's premier fundraising events such as Race for
the Cure, Making Strides Against Breast Cancer, the Corporate Run., and Walk for the
Animals,
• Partnered with the City to implement the vision of :Bike Miami Days,
Worked with the Miami Do,"rntown Development Authority to serve as the host site for a
series of :free, conununnity concerts to assist in furthering the revitalization of downtown.
The Bayfront Park Management Trust board of directors and staff intend to build on these past
accomplishments, pursuant to our mission of "ensuring maximurn corrrrnrulil'y utilization and
enjoyment." Thank you for allowing us the opportunity and the privilege to continue our efforts
next fiscal year, which will begin with your approval of the attached budget.
Respectfully,
ingot ry 1� . c and
Executive Director
Enc,
Cc: file
BAYFRONT PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
REVENUES
GENERAL REVE14UES
SPECIAL EVENTS R MARKETING REVENUES p
�A1� IfJ7,F,NRN�LIjr�Ul ��I�S" 11j Y ZI 74 �} - tYT(+J11$rA r 6 # SfICf a+s,
R[SE�tiCTiUNAI.F(uNirFRN 1 .,I?d+:aL�Y rh.St !x iju+l_rtj?r
TOTAL REVENUES
EXPENSES
�ADMINISTftl3TIVE .)PEIySES
SJF"IA EVENfS&{4�RKETIj4GCXjEI�SESti�F k "° r if
Pi{vtAIN'[ENJ�h10E EXPENSES:,u,;;
TOTAL EXPENSES
DEPRECIATION EXPENSES
NET INCOME
POARbfbLSl GNATED•AFUttf D:f OR�GMITAI:!IMPRO,VEMENTS�iy�N''�{
TOTAL CAPITAL IMPROVEMENTS
TOTAL NET BUDGET
BOARD DESIGNATED RESERVE FUND
'Projections based on actual and known expenses through April 30, 2009
BAYFRONT PARI( MANAGEMENTTRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 200912010
REQUESTED
BUDGET
FY 09110
APPROVED
BUDGET
FY 08109
$ 263,000
$
PROJECTED'
ACTUAL
FY 08109
278,000
$
-APPROVED
BUDGET
FY 07108
861,000
_FY
$
AUDITED
ACTUAL
07106
835,912
$ 241,600
$
$ 2,762,000
S
2,319,430
S
1,920,000
5
2,149;717
p'1'11,089,400
$ 585,000
S
789,000
$
505,000
$
565,000
$
S
$ 3,6'10,000
S
3,386,430
S
3,366,000
S
3,570,629
$ 2,266,000
( Sa2!?: 2;13r
S
810,375
$
643,320
S
733,150
5
616,907
{6j629�
$
1,638,700
$
1,543,705
$
1,399,900
$
1,637,338
31+0070y
5
$
1,160,926
3,610,000
S
$
976,970
3,103,996
S
$
1,232,950
3,3r,6,000
$
S
903,664
31157,989
$ 2,266,000
$
$
4,000,000
$
3
220,000
2,434
$ -
$
$
3,250,000
$
$
211,150
201,490
$
�$A+�;'�c1.•�'?;96500D
$ 965,000
$
4,000,000
$
$
3,250,000
$ 1,000,000
I
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUOGE'r
FISCAL YEAR 200912010
2
Requested
u
Approved
Projected
Approved
Audited
Budget
Budget
Actunl
Budget
Aclunl
FY 2009110
FY 2000109
FY2-L08109
FY 2007100
FY 2007100
RCVf:NUES
GENERAL
101 • BOAT DOCK INCOME
5
36,000
$
S
$
309,000
$
283,248
102 • CARRIAGE INCOME
$
$
$
$
$
103-FILMA14DVIDEOLOCATIO14RENTAL
S
17,000
$
17,DD0
S
17,000
5
17,000
$
17,115
104 • MISCELLAI4EOUS REVENUES
$
20,000
S
20,000
3
20,090
$
20,M
$
101,163
105 • CONCESSIONS
S
15,OD0
S
10,000
$
15,000
5
20,000
S
8,606
106- MARQUEE REVENUES
$
$
5
5
S
107 -PARKING OPERATIO14114COME
$
g0,000
5
$
60,DD0
$
60,DW
S
60,000
108 -INTEREST INCOME
S
10;000
$
75,000
5
25,000
$
140,000
5
87,097
109 - WAREHOUSE RENTAL 114COME
$
5
$
5
25,E
$
18,750
110- MIAMI SPORTS & EXHIBITION AUTHORITY
S
53,600
5
141,000
S
141,000&
S
111- LONG TERM AGREEME14T 114COME
$
$
S
270,DDD
5
259;058
TOTAL GENERAL REVENUES
$
241,600
$
263,000
$
278,000
$
861,000
$
835,912
2
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200912010
Requested
Approved
Projected
Approved
Audited
Budget
Budget
Actual
Budget
Actual
FY 2009110
F1' 2008109
FY 2008109
FY 200.1106
FY 2007108
EXPENSES
ADMINISTRATIVE;
1101- Executive Director
$
112,000
$
135,000
$
120,000
S
120,00n
§
119,000
1102-MSEA Administrator
$
-
$
60,000
$
$
S
-
1102.1 Contract, Procurement & Agenda Officer
$
64,150
$
68,250
$
64;825
S
67,600
$
61,740
1103 - Business & Finance Director
$
65,615
$
68,250
$
6ri,300
S
67,600
S
63,152
1103.1 -Bookkeeper
S
44,100
$
45,080
$
44,100
S
43,600
$
42,000
1103.2 - HR A Office Coordinator
$
41,340
$
43,000
$
41,340
$
41,600
S
39,356
1104 -Administrative Assistant
S
30,200
$
40,850
S
38,200
S
39,450
$
29,120
1106 -Receptionist
5
30,000
$
30,945
$
30,000
$
29,120
$
20,176
a14bGi �ayrol�i glCgsis� ,, ?l "s r?l �s }i's11� tr •d'f
-,�
S 1 t""I vj137IN
L....t
S
90,000
$
65,775
$
90,000
$
58,735
1107- NealOr & Deniallnsurance Contribution
S
46,000
$
46,000
$
44,045
$
46,000
S
34,577
1100 - Life Insurance & Disability Contribution
$
3,500
$
3,500
$
2,100
$
3,500
$
2,047
109,necu0epp•p;s9b°i�1!7i10 ru r i
gtSS
ftSWt
r
tiu�
14,400
4,000
14,400
$
14,280
.r Yr faS
plbyeo�esJuZeoF bteedn�egalla��?qoHIST
2 i'?
1'�B�,rir
y
10,000
$
5,400
10,000
A,3911�16
1110 - Master Planning Implementation Process
S
$
S
S
5
1110.1- Cranls Writing Service Fees
$
2,500 1
$
2,500
S
1,000
S
2,500
5
809
1111- Misc. Expenses
$
5,000
$
10,000
S
5,000
S
10,000
$
3,135
1112 -Computer Supplies & Software
S
4,000
$
4,000
$
3,000
S
3,500
$
2,430
1113 -Courier
$
1,750
S
2,500
$
1,000
$
2,500
$
1,053
1114 - Equlpmenl Purchases
S
2,500
$
2,500
$•
1,000
$
2,500
S
2,100
1115 - Equipment Rental & Maintenance
S
5,000
$
5,000
S
2,600
S
5,000
$
2,161
1116 - Postage
S
3,000
$
3,000
S
3,000
S
2,500
S
3,315
1117 -Printing
$
1,000
S
1,000
$
500
S
1,000
$
417
1118 - Office Supplies
S
10,000
S
10,000
$
5,000
$
10,000
S
7,022
1119 -Telephone, Cell Phone, Pager and Cable Services
S
30,000
$
38,100
S
28,500
$
38,100
$
20,923
1120 - Bank Charges
S
500
S
1,000
S
S
1,000
S
51
1121- Newspaper Pubic Notices
$
4.000
$
5,000
S
3,000
$
5,000
S
3,021
1122. Business Travel & Seminars
S
S
S
S
1,550
$
55
1123- Training & Conference Rogistration
S
S
$
S
1,550
S
53
1124 - Training & Conference Expenses
S
S
$
-
$
1,D00
S
-
1125 - Meeting Expenses
S
3,500
$
4,000
$
3,000
$
4,000
S
3,125
1126 - Memberships and Subscriptions
S
3,500
$
3,500
$
3,000
$
3,500
$
3,606
1127 -Business Expenses
$
S
1,000
$
S
1,000
S
1128 - Directors Liability Insurance
$
5,000
$
6,000
S
4,000
S
6,000
$
3,808
1129- Property Insurance
5
1,000
S
1,000
S
935
S
1,000
5
1,040
1130 - Premises Insurance
$
15,000
S
15,000
5
10,000
S
15,000
S
10,006
1130.1- Insurance Deductibles
$
2,500
S
3,000
S
500
S
5,000
$
1131 -Accounting Services
$
$
.
S
S
-
$
1132 - Audit
$
22,000
$
25,000
$
21,000
$
25,000
$
19,000
1133 -Marquee Maintenance Contract
$
12,000
S
12.,0D0
S
10,000
S
12,000
S
11,047
1134 - Non Contractual Maintenance
$
-
S
-
S
-
$
-
$
-
1135 - Conlingency Fund
$
$
S
$
$
-
1136 - Bad DebtExpandlluie
$
S
$
$
S
13,350
TOTAL ADMINISTRATIVE EXPENSES
$
642,435
$
810,375
$
643,320
$
733,150
$
616,987
Bayfront Paris Mwiagernerat Trust Operating Budget
Noises to Proposed Budget for 2009/20:10
i'✓XFHBIT 100 Admiziisixotion
General Revenue
101 Boat Dock Income: proposed $36,000. Revenue based on North and South docks rental.
102 Carriage Income: proposed $00.
103 Film and Video Location Rental: proposed $17,000. Projected revenue based on previous
year's experience and discussions with film and video professionals.
104 Miscellaneous Rewnue: proposed $20,000, Revenue based on previous year' s experience.
105 Concessions: proposed $15,000. Use fee based on potential agreements with park
concessionaires as recommended in the Trust's long range planning sessions.
106 Nfarquee Revenue: proposed $00.
107 Parking Operation Income: proposed $90,000. Revenue projection based on parking
operation.
.103 Interest Income: proposed $10,000. hicome based on projected revenue from Trust funds
held in interest earning accounts.
109 Warehouse Dental Income: proposed $00.
1.10 Miami Sports & Exhibition A.uthorit),: proposed $53,600. Managensent and facility fees
payable to the Trust pursuant. to the inter -local agreement betweeri MS) A. and -the Trust.
111 Long Term Agrreement Income. - proposed $00.
4
Administrative Expenses
1101 Executive Director: proposed $112,000. The .Executive Directorprovides overall
management for the Bayfront Park Management Trust (Trust) and the Miami Sports and
Exhibition Authority (MSEA), This amount represents a 17% rollback from Budget 08-09.
11.02 MSLA Administrator: proposed $00, This amount repa-esents a 100% rollback from
Budget 08-09.
11.02.1 Contract, Procurement, and Aj�euda Officer: proposed $64,150. The Contract,
Procurement and Agenda Officer assists the Executive Director in the management of the Trust,
focusing on contracts Avith promoters, service providers mad concessionaires, compliance with
procurement procedures and liaison with the Cit} Agenda Office, quid Trust agenda preparation.
This amount represents a 6% rollback fTorn Budget 08-09.
1103 'Dusiness and Fi:iance Diz-ector: proposed $65,615. The Business and Finance Director is
responsible for the finances, bookkeeping and accounting functions of the Trust and MSEA, and
assists the Executive Director with the management of the Trust and MSEA. This amount
represents a 4% rollback from Budget 08-09,
1103.1 Bookkeeper: proposed $44,100. The Bookkeeper reports -to the Business and Finance
Director and is responsible for daily maintenance of the Trust's financial records. This amount
represents a 2% rollback from Budget 08-09.
1.1.03.7 f1uman Resources awl Office Coordinator: proposed $41,340. The Human resources
and Office Coordinator is responsible for managing, all human resources functions of the Trust
and for eoordin-ging office functions. This anount represents a d% rollback from Budget 08-09.
5
1104 Administrative Assistant: proposed $38,200. The Administrative Assistant assists the
Contract, Procurement and Agenda Officer with administrative functions for the 'frust and the
Executive Director with MSEA. This amount represents a 6% rollback from Budget 08-09.
1105 Receptionist: proposed $30,000. The Receptionist is responsible for Bayfront .Park's front
office functions. This amount represents a 3% rollback from Budget 08-09.
1106 Payi•olling Costs: proposed $63,780. These funds will be used for the payrolling costs of
the administrative employees.
1.1071-lealth & Dental Insurance Conti-ibution: proposed $46,000. These funds will be used to
purchase health and dental insurance for Trust administrative employees.
1108 Life Insurance & Disability Contribution: proposed $3,500. These funds will be used to
purchase life and disability, insurance for Trust administrative employees.
1109 Executive Director' s Reth-enncnt Plan: proposed $00. These funds will be used for the
E=xecutive Director's retirement plan.
1109.1 Employee Retirement Plan: proposed $00. These funds will be used t.br a 3% match to
administrative employees' contributions to a 401A (excluding the Executive Director).
11.10 Master Planniii,Implement:ation Process: proposed $00.
1110.1 Giant M'ritang Sei-vice Fees: proposed $2,500. These funds will be used to pay for grant
writing services for the Trust.
1111 Miscellaneous Expenses: proposed $5,000. These funds will be used for miscellaneous
purchases of goods or services required during the year.
1.112 Computer Supplies and Sot'h),are: proposed $4,000. These funds will be used to purchase
6
computer supplies and sof fare, as well as associated true -up fees for licensed software.
.1113 Couriex-: proposed $1,750. These funds will be used to procure courier services.
11.14 Equipment Purchases: proposed $2,500. These funds will be used to purchase new office
furniture and equipment, including but not limited to computers, facsimile, copiers, scanners,
printers, etc.
1:115 Equipment 7Zentil/Alaintenance: proposed $5,000. These funds will be used for office
equipment rental, lease and maintenance contracts.
1116 Post:aae: proposed $3,000. These funds will be used to purchase postage.
1117 Printing: proposed $1,000. These funds will be used to procure printing services.
1118 Office Supplies: proposed $10,000. These fluids will be used to purchase office supplies.
1119 Telephone, Cellular Phone, Pagex- and Cable Services: proposed 530,000. These funds
will be used to procure telephone, cellular phone, pager and cable teleilision services.
1120 Bank Chax-ges: proposed $500. These funds will be used for banit charges.
1121 Newspapex- Public Notices: proposed $4,000. These funds will be used for public notices
required by City of Miami procurement procedures.
1:122 Business Travel and Seminars: proposed $00. These fluids Nvill be used to support Trust
and staff business travel and seminars.
1123 Training & Conference Registration: proposed $00. These funds will be used for staff
training and professional conference registration.
1124 Training &. Conference Expenses: proposed 4100. These funds will be used for expenses
associated with attendance at training seminars and professional conferences.
112.5 Meeting Expenses: proposed $3,500, These fluids will be used for expenses associated
with the monthly Board Meetings of the Bayfront Park Management Trust.
1126 Alemberships and Subscriptions: proposed $3,500. These funds will be used for
memberships in professional organizations and subscriptions to professio.na.l journals.
1127 Business rx enses: proposed $00.
1128 Dii-ector's Liability Insurance: proposed $5,000. These funds will be used to purchase
Directors and Officers Liability Insurance for the Bayfront Park Management Trust,
1129 Property Insurance: proposed $1,000. These funds Anil] be used to purchase Property
Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fluid.
1130 Premises Liability Insurance: proposed $15,000. These funds enable the Trust to purchase
liability insurance for Bayfront and Bicentennial Parks.
1130.1 Insurance Deductible: proposed $2,500. These funds cover the insurance deductible in
the event a claim is paid against the Trust's liability insurance,
1.131 Accounting Services: proposed $00.
1132 Audit: proposed $22,000. These funds will be used to procure the annual audit of the
Trust's finances.
1133 Marquee Maintenance Conti -act: proposed $12,000. These funds will be used for the
marquee sign's monthly maintenance contract.
1131 Marquee Nora -Contractual Maintenance: proposed $00.
11.35 Contingency, Funds: proposed $00.
1136 Bad Debt Expenditure: proposed $00,
BAYFRONTPARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200912010
REVEIIUF:S
Raquu,Wd
Budgrl,
F1' 2009110
Approvad
BuJgrl
FY 2008109
ProJecled
AClunl
FY 2000109
Approvad
Budgal
FY 2007106
AudBad
Achrnl
FY 2007108
SPECIAL EVENT AND MARKETING:
5 140,000
$
675,000
5
650,000
S
475,000
S
667,005
201 • SPECIAL EVENT RENTAL INCOME
364,580
$
$
202 - AMPHITHEATER OPERATION 6 MANAGEMENT
$ 639,0DO
5
499,000
5
100,000
$
203. SPECIAL EVENT SPONSORSHIP
$
S
50,OD0
$
WO,ODO
5
5
209,001)
S
159,715
204 • TEI4T RENTAL
S 55;000
5
177,500
$
13,500
5
25,000
S
23,600
205 - BEER LOCATION FEES
5 4,000
S
17,ODO
$
24,500
5
35,000
S
2609
206 • FOOD AND SODA LOCATION FEES
$ 5,000
S
30,0()0
S
4,850
5
15,0()0
5
5,675
207 - ARTS S CRAFTS LOCATION FEES
5 2,500
S
13,500
$
5,000
5
25,000
S
13,717
208- SPECIAL EVE14TELECTRICAL
5 4,000
S
20,OD0
$
5
2,500
S
500
209 - DAY OF SHOW STAFFING
$ 500
S
2,500
S
8,500
210- BOX OFFICE PERSONNEL AI40 MANAGEMENT
S
$
S
105,000
S
5
300,ODO
5
5
220,058
211 • SPECIAL EVENT C014TITACTED PERSONNEL
5 45,DOO
$
240,000
$
160,000
S
200,000
$
225,125
212 - SPECIAL EVENT CLEAN-UP SERVICES
$ 48,000
5
150,0DO
S
300,000
S
200,000
5
395,976
213 • CITY OF MIAMI POLICE
5 35,000
$
240,OU0
5
100,000
$
100,000
5
122,400
214 - CITY OF MIAMI FIRE
5 8,000
$
80,000
5
S
2,500
5
15,000
215- PARKING SPACE RENTAL
S 2,500
S
2,5DO
5
3;500
10,000
S
15,250
216 • SPECIAL EVENT EQUIPMENT RENTAL
5 2,500
5
10,ODO
5
10,000
$
S
-
217 - FOURTH OF JULY
S
5
5
S
50,ODO
S
S
27,300
30,414
210 - FOURTH OF JULY CITY SERVICES
5
5
5
5
35,000
350,DDO
5
S
100,000
$
52,648
220 - MISCELLANEOUS SERVICES
S 18,400
S
475,000
5
20,000
5
65,47E
221- PARI( DAMAGE • EVE14TS
5
S
20,ODJ
S
10,003
75,ODO
S
60,000
S
82,448
222 - SPECIAL EVENT GRANTS
S 80,000
S
60,000
S
TOTAL SPECIAL EVENT REVENUES
5 1,009,400
$
2,762,000
5
2,319,430
1,920,000
$
2,149,717
pi
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200912010
10
Roqueslod
Approved
ProJoclod
Approved
Audited
Budget
Budget
Actual
Budget
Actual
FY 2009110
FY 2008109
FY 2000109
FY 2007100
FY 2007108
EXPENSES
SPECIAL EVENT AND MARKETING
$ 61,150
5
63,050
S
63,000
S
62,400
S
60,000
2201 -Event Coordinator
S
$
2203- Marketing BSpecial Event Assislanl
S
$
-
78,650
$
S
71,660
S
70,000
S
68,143
2204 • Marketing Director
2205 - Special Event Payrolling Cost
S 70,895
$ 12,750
$
S
20,000
$
13,335
$
20,000
S
10,593
2206 - Health It Dental Insurance Conlribulion
S 15,ODD
$
20,000
$
13,430
S
20,000
S
12,542
3;844
220G, 6100 Rio, iiienlnPlnq;wi;EM"..., '..;rb:;� r..s�? u?t:lrz�:Yw�
ifi'���4 +.his
$
5,000
S
4,080
$
6,000
5
2207 • Day of ShowSlaffmg
$ 7,000
$
30,000
$
25,000
$
40,000
S
49,030
2208 - Special Event Contacted Personnel
$ 40,000
S
160,000
S
95,000
$
210,000
24,500
$
$
202,312
15,722
2209 • Box Office Personnel and Management
$ 2,000
$
19,000
$
12,000
$
$
18,000
$
14,718
2210 - Special Event Electrical Services
$ 3,000
S
13,000
$
11,000
100,000
$
100,000
S
121,740
2211 • City of Miami Fire Rescue Services
S 0,000
$
80,000
5
300,000
$
200,000
$
394,378
2212- City of Miami Police
$ 35,000
43,000
S
$
240,000
70,000
$
$
152,500
S
120,000
$
215,239
2213 - Special Event Cleanup Services
$
2214 -Parking Space Rental
$ 1,000
$
2,500
$
3,700
$
2,500
S
2215 •Special Event Equipment Purchase
$ -
S
S
S
90,000
$
S
150,000
$
S
140,518
2216 -Special Event Tent Rental
$ 45,000
5
130,000
40,000
$
40,000
S
60,472
2217 Special Event Equipment Rental
a72114''BPTSpa)sd'Eveplsl, yr T`T ri• 1'�ttaa"= +{
S 10,000
:'?, % a 3000Q'
$
S
25,000
40,000
$
5
40,000
5
60,000
S
50,960
2218.1 - BPMT Sponsored Nonprofit Community Events
S
$
2218.2 - BPMT Sponsored Holiday Events
$
100,000
S
S
150,000
S
S
133,500
$
S
150,000
S
$
108,065
2218.3 - BPMT Sponsored New Year's Eve
219�Tou 01 o�Ju)yF 'utagej� ' y xP xr r s
$
$1 4,r t r� 550Op1
S
75,000
$
70,000
5
25,000
S
57,698
��TY w r �' f R '"„ r 1 d 7x
220r,;Foi!rlltof,Jul�Cr�yt6emces,,,d;,Ltt,���� iib�ail'.iC
a 357000
5.3h..a:'Ntc`(Ivfv....t.....i
S
50,000
S
50,000
S
S
30,414
2221 -Insurance
S
$
5
$
S
2222 - We6site Produclion and Design
S
5
$
S
$
S
2222.1- Event booking Software
S
S
3,500
S
S
2,000
$
S
3,500
S
1,681
2223. Websile Hosting, Revision and. Maintenance
S 3,500
$
S
10,000
5
7,775
2224 - Marketing OppDriunily Fund
S 10,000
S
10,000
$
2225 - Print Advertising
S 15,000
S
15,000
S
6,500
S
15,000
S
6,608
2226-BroadcaslAdverlisino
$
$
-
5,000
$
$
1,000
$
S
7,000
5
$
1,090
2227 - Design 4 Graphics
S 5,000
S
S
4,500
S
-
2228 - Photographic and Video Services
$ 4,500
S
4,500
$
S
2229 - Piintin9 of Brochure and Promoters Packet
5 -
S
-
S
S
4,500
S
044
2230 • Promotional
$ 4,500
S
$
S
4,500
325,000
$
$
1,000
240,000
S
S
30,000
S
2,966
2231- Special Event Miscellaneous Gpenses
-
$
S
2232 - Special Event Damages
5 -
S
-
S
TOTAL SPECIAL EVENT EXPENSES
$ 616,295
$
1,638,700
$
1,543,705
$
1,399,900
$
1,637,338
10
Bayfront Park Management Trust Operating BlIclget:
Noises to Proj)osed Budget for 2009/201.0
EXHIBIT 200 Special Event aria Marketing
Revenue
201 Event .Rental Income: proposed $140,000. Rental income reflects a projected 15 -date event
calendar.
202 Ampbitlieater Operation & Mana ement: proposed $639,000. This revenue is eased on
the management agreement with Live Nation,
203 Special went Sponsorship: proposed $00. Special Event Sponsorship is Lased on projected
joint events to be done by the Trust, which would attract additional outside sponsorship.
204 Tent Rental: proposed $55,000. Tent rental revenue is based on a projected 15 events
scheduled in Trust facilities in 2009/2010.
205 Beer Location Fees: proposed $4,000. Beer Location Fees revenue is based on a projected 15
events scheduled in Trust facilities in 2009/2010.
206 Food and Soda Location Fees: proposed $5,000. Food and Soda Location Fees revenue is
based on a projected 15 events scheduled in Trust facilities in 2009/2010.
207 Arts & Crafts Location Fees: proposed $2,500, Arts & Crafts Location Fees revenue is
based on a projected 15 events scheduled in Trust facilities in 2009/2010.
208 Special Event Electrical; proposed. $4,000. Special Event Electrical revenue represents
charges to promoters for electrician services and is based on a projected 15 events scheduled in
Trust facilities in 2009/2010.
209 131'11'3'T Show Staffing. proposed $500. BPMT Show Staffing revenue is based on events
11
scheduled in Trust :facilities in 2009/2010 where even-( staff charges are not included in recital fees.
210 Box Office Staff and Management: proposed $00. Box Office Staff and Management are
included in rental fees.
211 Special Event Contracted Sen -vices: proposed $45,000. Special Event Contracted Services
are security and parking personnel required at all Trust hosted events. The revenue is based on a
11
projected 15 events scheduled in Trust facilities in 2009/2010.
212 Special Event Clean -Up Services: proposed $48,000. Special Event Clean -Up Services
revenue is based on a projected 15 events scheduled in Trust facilities in 2009/2010.
21.3 City of Miami Police: proposed $35,000. City of Miami Police revenue is based on a
projected 15 events scheduled in Trust facilities in 2009/2010.
214 City of Miami Fire: proposed $8,000. City of ..Miami Fire revenue is based on a projected 15
events scheduled in Trust facilities in 2009/2010.
215 Pan�bdo-, Space Rental: proposed $2,500. This revenue represents fees charged to promoters
for additional parking locations rented from City of Miami Department of Off -Street Parking,
216 Special Event Equipiaaent Rental: proposed $2,500, Special Event Equipment Rental
revenue is based on a projected 15 events scheduled in Trust facilities in 2009/201.0.
217 Fourth of July: proposed $00. Revenue represents income from the Trust' s annual July 40'
celebration.
218 Foun-th of Jul), City Sez-vices: proposed $00. The City of Mianai no longer provides police,
fire rescue and solid baste services for the Trust I s annual July du' celebration.
220 Miseelkmeous Services: proposed $18,400. Represents income fronn various services the
12
Trust provides promoters, outside of those listed above, such as portable toilets and light towers.
221 lark Damage - Events: proposed $00. Represents fees charged to promoters for damages in
Bayfront or Bicentennial Parks resulting from Special Events.
222 .Special .Eve l: Grants: proposed $80,000. Figure represents amount to be generated through
grant applications for Trust sponsored special events.
13
Special Event and Marketing Expenses
2201 went Coordinator: proposed $61,150. The Event Coordinator is responsible for special
event related activities undertaken by the Trust. This amount represents a 3% rollback from
Budget 08-09.
2203 Marketing & Special ;event Assistant: proposed ,$00.
2201 Marketing Director: proposed $70,895. The Marketing Director is responsible for
increasing awareness of and facility rentals for the Trust. This an-iount represents a 10% rollback
from Budget 08-09.
2205 Payrolling Costs: proposed $12,750. These funds will be used for the payrolling costs of
the Special Event employees.
2206 Ilealtb & Dental Insurance Contribution: proposed $15,000. These funds will be used to
purchase health, dental, life and dismemberment insurance for Trust Special Event and Marketing
employees.
2206.1 Employee Retirement flan: proposed $00. These funds will be used for a maximuni
3% match to full time Bayfront Park special event and marketing employees' contributions to a
401A.
2207 Day of Show Staffing: proposed $7,000. These funds will be used to pay staff needed for
set-up, teardown and maintenance of events.
2203 Special Event Contracted :Personnel: proposed $40,000. These funds will be used to pay
contracted persormel who provide special event parking and. security services.
2209 Box Office Personxiel and Management: proposed $2,000. These funds will be used to pay
14
box office and ticket auditing crew.
2210 Special Event Electrical Services: proposed $3,000. These fiends will be used to pay the
Trust's certified electrician, rvho is required on-site during all special events to connect house
power to the promoter's equipment, and these fees are charged back to the promoter.
221.1 City of Miami Fire Rescue Service: proposed $8,000. fire Rescue Service is required at
all special events to ensure the safety and well-being of park visitors.
2212 City of Miami Police: proposed $35,000. City of Miami Police representatives cine
required at all special events to ensure the security and well-being of park visitors.
2213 went Cleanup Services: proposed $43,000. These funds will be used to pay during -event
and after -event cleaning contractor.
221.4 Parking Space Rental: proposed $1,000. These fees will be used to obtain additional
parking locations, as needed, from the City of Miami Department of Off Street Parking.
2215 Special Event Equipment Purchase: proposed $00.
2216 Special Event Tent Rental: proposed $45,000. These funds will be used to rent tents,
tables, chairs, lights, side-walls and table skirts from the Trust' s tent contractor.
2217 Special Event Equipment Rental: proposed $10,000. These fluids will be used to rent
equipznnent from various vendors required for special events.
2218 BPMT Sponsored Events: proposed $30,000. These funds will be used to sponsor various
community events supported and approved by the Bayfront Park Management Trust.
221.8.1 BPAIT Sponsored Nonprofit Community Events: proposed $00.
2218.213PAIT Sponsored Holiday Events: proposed $00,
15
2218.3 l3PMT Sponsored Neny '`t'ear's Eve: proposed $100,000. These funds will be used for the
production costs of the Trust' s annual New Fear's Eve celebration.
221.91+ourth of'J'uly: proposed $55,000. These funds Will be used for the production costs of the
Trust' s annual Jul), 4"' celebration.
22201+ourth o1'Jiily Oil, Services: proposed $35,000. This expense represents the cost of City
of Miami services, police, :fire rescue, trash removal, for the Trust' s ai-Brual July 4°i celebration.
2221 Insurance: proposed $00.
2222 Website Design and Production: proposed $00.
2222.1 Event Booking, Softnvare: proposed $00.
2223 Website hosting, Revision and Maintenance: proposed $3,500. These funds will be used
to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park
Management Trust website.
2224 Marketing Opportunity Fund: proposed $10,000. These funds will be used to undertake
special events, promotions, or other marketing opportunities to further increase the Trust's
services to the community.
w
2225 Print Advertising: proposed $15,000. These funds will be used to purchase print
advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable
destination for the general public, as well as event planners and promoters.
2226 Broadcast Advertising: proposed $00. These funds will be used to purchase broadcast
advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable
destination for the general public, as well ,is event planners and promoters.
IIUQ
2227 Design and Grn phics: proposed $5,000. These funds Avill be used to contract AvAb a
designer to create advertising materials to support Dayfi-ont Park Management Trust sponsored
events, or to promote Bayfront Park as a desirable destination for the general public, as well as
event planners and promoters.
2228 Photograpbic and Video Services: proposed $4,500. These funds Avill be used to contract
tivith photographers and videographers to docurnent events at Bayfront Park.
2229 Broebure and Promoter's Packet Printing: proposed $00.
2230 Promotional: proposed $4,500. These funds Avill be used to purchase promotional items,
Avhich promote .Bayfront Park as a desirable destination for the general public, as well as event
planners and promoters. .
2231 Special Event Niscell aneous Expenses: proposed $00.
2232 Special Event Dama_cQs: proposed $00.
17
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200912010
MR
Ruqunslad
Approved
Pro)oclud
Approval
Audlled
Budget
BudOal
Actual
Budgnl
Actual
FY 20091.10
FY 2008109
FY 20D8109
FY 2007108
FY 2007160
REVENUES
MAINTENANCE:
jVIxq{Ul'0YIUU,I�Q�1} j� .0 j..itS:I ;}a5i'si .ilhu�2la„ ilx i. r�7?lii'i.`
vitt�3 dYe:?
$
505,000
$
585,000
$
605.00D
$
505,000
302 • HURRICANE REIMBURSFME14T
$
$
$
204,000
$
$
303 -GRANTS
$
$
$
$
304 - FPL FOUNTAIN CONTRIBUT1014
$
$
$
$
S
305 - Miss CURRY GIFT TO CI-IALLE14GER MEMORIAL
$
$
$
$
$
308 - CITY CO141 RIBUT1014 FOR CAPITAL IMPROVEMENT
$
$
$
300 - LEE 8 TINA HILLS CONTRIBUT1014
$
$
$
$
S
TOTAL MAINTENANCE REVENUES
$
$
585,000
$
789,000
$
505,000
585,000
MR
BAYFRONT PARK MANAGEMENT TRUST
OPERATING HUDGE'r
FISCAL YEAR 200912010
19
Roquesied
Approved
Projected
Approved
Audited
Budget
Budget
Actual
Budgel
Actual
FY 2009110
FY 2008109
FY 2000109
FY 2007100
FY 2007100
EXPENSES
MAINTENANCE ;
3301- Park Mainlenance Supervisor
$
64,820
$
73,450
S
64,820
$
72,600
$
61,740
3302-MainienanceAssistaal1
$
36,775
$
43,250
$
36,775
$
41,600
$
35,516
3303-IdainlenanceAssistant If
$
37;015
$
43,250
S
37,015
$
41,600
$
37,281
3304 -Maintenance Assistant III
$
31,846
$
37,950
$
31,045
$
36,300
S
31,296
3305• Maintenance Assistant IV
$
34,305
$
37,950
S
34,305
$
36,300
$
34,280
3305.1 -Maintenance Assistant
$
27,250
$
31,075
S
27,250
$
28,000
$
25,871
3305.2 -Maintenance Assistant VI
S
-
S
$
$
S
3305.3-1hinle0ance Assistant V11
S
S
$
S
$
3306 -Turf and Irrigation Specialisl
S
43,680
S
46,000
$
43,600
$
49,350
$
41,600
3307 - Payrolling Cmd
30,000
S
27,300
$
30,000
5
26,510
" r tl Lf F7
PICK kMeena8#0'
4 f;it1(26,700
4.tr
$
35,000
v
35,000
$
35,000
$
7,
3308 - Health and Denial Insurance Contribution
5
42,000
$
46,000
S
40,370
S
46,000
$
39,860
..y..,,^c
t330g,i�. Einji)nyeas;l;tiliieiiieril;j?ia�:°;,�.:c..•.:: E _r,r.....0 ,r..._.1_^
�.,,.,,�.,: ,.0 ry.Jg..t:e,
$
10,000
$
7,500
$
10.000
5
5:999
3309 - Challenger Memorial Flower Maintenance
S
$
$
S
$
3310 - Archileclural Advisor
S
$
$
$
S
3311- Architectural Advisor Special Pfojecis
$
$
$
S
-
5
3312 - Turf Replacement
$
7,500
S
7,500
$
S
7,500
$
3313 - New Landscape Plants
S
5,000
$
5,000
S
3,000
S
10,000
S
2,454
3314 • Bicentennial Pad; Mowing
S
-
$
S
S
S.
3315 - Bicerdennial Pad; Fence and Site Improvements
S
3,500
S
3,500
S
3,500
$
3,500
$
3,832
3316 - Bougainvillea Trimming
S
-
S
-
S
-
3317 -Exterminator
S
3,000
S
3,000
S
1,400
S
10000
S
1,395
3318 • Fertilizer & Chemicals
S
10,0.00
S
15,000
S
0,000
$
20,000
$
5,783
3319 -Signage
$
2,000
S
2,000
$
1,000
$
4,500
S
824
3320 -General Park Contractor
$
75,000
S
75,000
$
75,000
$
70,000
$
70,523
3321- Office Cleaning & Maintenance Services
S
20,OOD
S
15,000
S
19,000
$
15,000
S
19,762
3322- Pressure Cleaning Equipment Maintenance
$
6,000
5
6,000
S
3,000
$
6,000
S
1,915
3323 - Tickel Trailer Maintenance - Purchase
S
S
S
-
5
-
5
3324 - Painting and Accessories
S
6,000
S
6,000
$
4,000
S
10,000
S
3,229
3325 -Uniforms
S
5,00D
$
5,000
S
5,000
$
5,000
$
3,497
3326 - Park Vehicle Maintenance and Repair
S
5,000
$
5,000
$
3,000
5
B4ODO
$
2,070
3327 - Purchase of a New Closed Van
S
$
5
S
S
3328 - Equipment Leasing and Rentals
$
2,000
$
4,000
$
2,000
$
4,000
5
806
3320.1 -Equipment Purchase
5
S
4,000
$
-
5
4,000
5
-
3328.2 -Equipment Repairs
$
8,000
S
8,000
$
7,500
$
0,000
S
7,206
3329. Miscellaneous Supplies
$
6,000
S
6,000
S
5,000
5
7,500
5
5,085
3330 - Geier Makrtenance and Repairs
$
8,000
$
6,000
$
5,000
$
6,000
S
5,146
3331- Part; Electrician Ongoing Maintenance
$
20,000
S
20,000
S
10,500
S
25,000
S
17,666
3332-LiflStalienand Pump Service
S
2,000
S
2,000
$
1,000
S
4,000
S
-
3333 - Electrical Maintenance Materials
$
7,000
$
10,000
5
5,000
S
10,000
S
4,187
3334 - Bulbs, Pixlures and Poles
$
7,000
$
10,000
5
4,500
$
10,000
S
2,014
3335-AlrCondilionerReplacement Cost
$
S
$
$
10,000
$
6,680
3336-AirConditioning MaintenanceCmdacl
$
5,000
$
5,000
S
4,500
$
5,000
S
4,561
3337 -Alarm Monitoring Services
$
4,000
$
4,000
$
3,000
$
4,000
$
3,062
3338 - Dade County Water and Sewer
S
46,000
$
30,000
$
30,000
$
60,000
$
20,515
3339 - FPL Utilities
$
145,000
$
145,000
$
135,000
$
140,000
S
96,493
19
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2009120'10
EXPENSES
12oqueslod
Budget
FY 2009110
Approval
Budget
FY 2009109
ProJoclad
Actual
F1' 2008109
raved
Dodge(
FY 2007100
Audited
Actual
FY 20D7108
MAINTENANCE ;
3340. Trash Removal Fee
S 1,0D0
$
200
S
$
4,000
$
454
3341 • Private Trash Hauling
3342- Maintenance of'frash Compactor
S
$
5
S•
S
3343 • Now Garbage Barrels
$
$
1,5300
$
$
1,500
$
3344 - Park Vehicle Insurance
$ 12,50D
S
12,500
$
9,000
$
12",1300
$
9,044
3345 • Chemicals
$
5
$
-
$
$
3346- Cleaning Supplies - Otter
S 1,000
$
1,000
$
$
1,000
$
3346.1- Trash Bags
S 11,600
$
11,500
5
7,000
$
15,000
S
6,673
3346.2 -Hand Towels
S 2,000
5
2,500
$
1,000
S
2,500
$
992
3346,3-Tailel'tissue
$ 2,000
$
2,500
$
1,000
$
2,500
E
I'm
3346.4 -Hand Soap
$ 1,600
$
2,500
S
250
$
2,600
S
207
3347"Tool Purchases
$ 1,000
S
1,000
$
500
$
1,000
S
00
3347,1- Fuel
$ 20,000
$
20,000
S
10,000
$
20,000
$
12,807
3348 • Miscellaneous
S
$
-
$
$
3,000
S
3,505
3349 - General Plumbing Repair and Maintenance
$ 6,000
5
6,000
$
3,000
$
6,000
S
950
3350 •Maintenance of Irrigation Pumps
$ 2,500
$
2,500
$
S
2,500
S
3351- Turf and Irrigation Supplies
S 10,000
S
10,000
$
7,000
$
16,000
$
3,225
3352 - Private Security
$ 140,000
S
140;000
S
138,000
$
140,000
S
137,604
3353 - Purchase of Hand Radios
$
5
$
S
-
$
3354 • Maintenance and Repair of I -land Radios
S 1.000
S
1,000
S
1,000
$
1,000
$
995
3355- Maintenance Safety Training
S 3,000
$
3,000
$
2,000
S
3,000
S
2,084
3356 - Facilites Cleaning Comraclor
$
$
90,000
S
55,000
S
90,000
S
52,735
3357 • Infras1ruclure Studies 8 Expenses
S
S
$
$
S
FOUNTAIN :
5501- Fountain Contract and Services
S
$
S
S
S
5502 - Computer Maintenance
S
S
S
$
$
5503 • Chemicals
$ 5,000
S
5,000
S
3,500
5
5,000
S
1,689
5504 "Filter and Screens
S
$
$
$
-
$
5505 • Miscellaneous Maintenance
$ 10,000
$
10,000
S
5,000
$
10,000
S
3,325
TOTAL MAINTENANCE EXPENSES
$ 1,007,270
$
1,160,925
$
976,970
$
1,232,950
$
903,664
20
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget: for 2009/2010
EXTIJBTT 300 Maintenance
Alaizitenance Revenue
301. City Contribution: proposed $00.
302 7lurricane Reimbursement: proposed $00. Line item is included in the budget in the event
of a hun-icane.
303 Grants: proposed $00.
304 FPL Fountain Contribution: proposed $00.
305117iss Curn, Gift to Cliallenger Memorial: proposed $00.
306 City Contribution for Capital Improvements: proposed $00.
21
Main tenancc Expenses
3301 Park Maintenance Supervisoy.- proposed $64,820. The Park Maintenance Supervisor is
responsible for the management and coordination of all maintenance crews and related activities
of the Trust, This amount represents a 12% rollback from Budget 08-09.
3302 1 liffitenance Assistant Z: proposed $36,775. The Maintenance Assistant l reports to the
Park Maintenance Supervisor mad is responsible for the ongoing maiirtenance of Trust facilities.
This amount represents a 15% rollback from Budget 08-09.
3303 Maintenance Assistant ll: proposed $37,515. The Maintenance Assistant ll reports to the
Park Maintenance Supezvisor and is responsible for the ongoing niainienaiice of Trust facilities.
This amount represents a 13% rollback from Budget 08-09.
3304 Maintenance Assistant ill: proposed $31,845. The Maintenance Assistant Ill reports to the
Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities.
This aiuount represents a 16% rollback from Budget 08-09.
3305 Maintenance Assistant fV: proposed $34,385. The Maintenance Ass 1stazrt N reports to
the Park Maintenance Supezvisor and is responsible for the ongoing maintenance of Trust
facilities. This arnowit represents a 9% rollback from. Budget 08-09.
3305.1 Maintenance Assistant fir: proposed $27,250. The Maintenance Assistant V reports to
the Park Maintenance Supervisor and is responsible for the ongoing naai.ntenance of Trust
facilities. This amount represents a 12% rollback frons Budget 08-09.
3306 Turf & lri-igation Specialist: proposed $43,680. The Turf & Irrigation Specialist reports
to the Park Mairitenarnce Supervisor, and. works to ensure the health and vitality of the flora in
22
Trust facilities. This amount: represents a 5% rollback from Budget 08-09.
3307 Pay)-olling Costs: proposed $26,700. These fluids will be used for the payrolling costs of
the Maintenance Department employees.
3307.1 Maintenance Department Overtime: proposed $25,000. These funds will be used for
overtime hours worked by the Maintenance Department employees necessary for maintaining
Bayfront and Bicentennial Parks.
3308 ffealtb and Dental Insurance Contribution: proposed $42,000, These funds will be used
to purchase health, dental, life and dismemberment insurance for the Maintenance Department
employees.
3308.1 1;mployee Retiremeiit Plain: proposed $00. These funds will be used for a maximum
3% match to full time Bayfront Park special event and marketing employees' contributions to a
401A.
3309 Challenger Memorial Flower Maintenance: proposed $00.
331.0 Architectural Adviser: proposed $00,
3311 Architectural Advisei- - Special Pi-ojects: proposed $00.
3312 'Tun•f Replacement: proposed $7,500, These funds will be used to purchase replacement
turf on an as needed basis.
331.3 New Landscape Plants: proposed $5,000. Theses fluids will be used to replace damaged or
dying plants as needed..
3314 Biceuteiiiiial :kIowing Sei-vices: proposed $00.
3315 Bicentennial hence and Site Improvements: proposed $3,500. These funds will be used
23
to maintain the :fence surrounding Bicentennial Park, and additional site ,improvements.
33:16 Bougainvillea Tz-ixnnaing: proposed $00.
33:17 Exterminator: proposed $3,000. These funds will be used for a contract exterminator, 'to
keep rodents and insects to a minimum in Trust facilities.
3318 Fertilize)- & Omnicals: proposed $10,000, These funds will be used -to fertilize the -turf,
palms, shrubs and deciduous trees in Bayfront and Bicenterinial Parks.
3379 Signage: proposed $2,000. These funds will be used for maintenuice of existing signage in
Ba} front Park.
3320 General Pa) -k Contractor: proposed $75,000. These funds will be used to contract with
City of Miami approved General Contractors for necessary and ongoing repairs required to
maintain Trust facilities.
3321 Office Cleaning & Maintenance: proposed $20,000. These funds will be used to contract
a cleaning service provider to clean the Bayfront Park Offices.
3322 Pressure Cleaning Equipment Maintenance: proposed $6,000. These funds will be used
to maintain pressure and steam cleaners owned by the Trust.
3323 Ticket Trailers Alninl:enance and Purchase: proposed $00.
3321 Painting _& Accessories: proposed $6,000. These funds will be used to maintain Bayfront
Park' s structures.
3325 Upiformx : proposed $5,000. These fu ids are used to purchase and maintain uniforms for
the park maintenance staff.
3326 Park Vehicle Maintenance and Repairs: proposed $5,000. These funds will be used. for
24
routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and
complete vehicle maintenance.
3327 Purchase of New Closed Van: proposed $00.
3328 Equipment Leasing & Rentals: proposed $2,000. These funds will cover costs to lease
and/or rent equipment associated with Park upkeep and maintenance.
3328.1..Aguipinent Purchase: proposed $00.
3325.2 Ei guipm en -t Repairs: proposed $5,000. These funds wi11 cover the cost of a wide range of
equipment: repairs necessary for the ongoing maintenance of Bayfront and Bicentennial Parks.
3329 Miscellaneous Supplies: proposed $6,000. These funds will allow designated staff
members to purchase miscellaneous supplies as the need arises.
3330 Gator maintenance & Repairs: proposed $5,000. These funds will be used for
maintenance and repair of the Trust's five John Deere Gators.
3331 Park Electrician On oin-Mainte.nance: proposed $20,000. These funds will be used to
allow the park electrician to develop and maintain maintenance and an upgrade schedule of the
park' s electrical system.
3332 Lilt: Station and Pump Seii ice: proposed $2,000. These fiu7ds would be used to maintain
Bayfront Park' s lift stations and pit pumps.
3333 .- lecti-ical 7aintenance lmatei-ials: proposed $7,000. These funds will be used to
purchase lannps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront
Park electrical system. This will cover most: fixtures within park buildings -- administrative
offices, service buildings, maintenance buildings, and the annphitheater: fluorescent bulbs,
25
standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and
small -amperage :Fuse breakers.
3334 Bulb Fixtures &, poles: proposed 97,000. These funds will be used to replace burnt out
bulbs and damaged Arad missing electrical poles in Trust facilities.
3335 Air Conditioner 7Zeplacenient Cost: proposed $00.
3336 Air Coiidit:ioning A'laint:enanee Contract: proposed $5,000. These funds will be used to
enter into a service contract with a vendor to provide air conditioning maintenance in the park' s
achninistrative offices, an-ipbitheater, laser tower, fountain booth and south end service building.
3337 Alarm Alonitoring Sei—vices: proposed $4,000. These funds will be used for alarm
monitoring services in the administrative offices, the fountain control booth and the south end
service building.
3338 A7iami-Dade County M, later and Sewer: proposed $45,000. These funds will be used for
all water and sewage services supplied by Miami -Dade County Water & Se-wer Department.
3339 ..1"P&L Utilities: proposed $145,000. These fnunds will be used to purchase electrical
services from FP&L and include an increase to cover projected rate changes.
3340 Trash Removal Fee: proposed $1,000. These funds will cover costs imposed by the city to
transport trash frorn the park to appropriate disposal sites.
3341 Private Trasli. Haulrrny: proposed $00. Services provided at no charge tlnr'ough City of
Miami agreennent.
3342 AZairrtenance of Trash Compactor: proposed $00.
3343 New Garbage Barrels: proposed 9>00.
26
3344 Parh Vehicle'Xnsurance: proposed $12,500, These farads will be used to purchase
insurance for the ,Park's trucks.
3345 C'hemieals: proposed $00,
3346 Cleaning Supplies: proposed $1,000. These funds will be used to purchase cleaning
supplies and other materials needed to keep the park' s administrative offices clean.
3346.1 Trash Baas: proposed $11,500. These funds 'will be used to purchase trash bags for all
park needs,
3346.2 Hand Towels: proposed $2,000. These funds will be used to purchase hand towels for
use in park' s restrooms.
3346.3 Toilet Tissue: proposed $2,000. These funds will be used to purchase toilet tissue for use
in park' s restrooms.
3346.4 lland Soap: proposed $1,500. These funds -wIII be used to purchase hand soap for use in
park' s restrooms.
3347 Tool Purchases: proposed $1,000. These fur ds will be used to purchase all tools necessary
to maintain Trust facilities. This includes hand or power tools needed for routine maintenance.
3347.1 Fuel: proposed $20,000. These funds will be used to purchase fuel for park's vehicles and
power equipment.
3348 Miscellapeous: proposed $00.
3349 General Plumbing Repair and 11laintenapee: proposed $6,000. These funds will be used
for plumbing repair and n7aintenance tluuughout 13ayfront Park., all restrooms, toilets, siuks, and
showers in t:he arnph.ith.eat:er, south end service building, light tower complex, and administrative
27
offices.
3350 NIaintewmee of Ir)-igation Pumps: proposed $2,500. These funds will be used to maintain
the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper
Fountain and the south end service building.
3351 Turf and Zrrigatio.0 Supplies: proposed $10,000. These funds will be used to maintain and
upgrade Bayfront and Bicernteiuiial Parks' turf and irrigation system.
3352 Private Security: proposed $140,000. These funds will be used to hire private security,
from an existing City of Miami contractor, to provide 12 -hour security in Bayfront Park.
3353 Purchase of ZTand-Radios: proposed $00.
3354 Maintenance and Repaiz- of Hand -Radios: proposed $1,000. These fiords will be used to
maintain the two-way radio system, for use by park staff and for rental to promoters.
3355 Maintenance Safety Training: proposed $3,000. These feuds will be used for safety
training classes for the park's maintenance staff.
3356 Facilities Cleaning Contractor: proposed $00. These funds will be used to contract a
raaaintenance company for daily cleaning of Bayfront aiad Bicentennial Parks.
3357 Infrastructure Studies and Expenses: proposed $00.
Mildred & Claude Peppez- Fmint:ain
5501 Fountain Maintenance Sel-vice Contract: proposed $00, Maintenance staff maintains the
Mildred and Claude Pepper Fountain in Bayfront Park.
5502 Fountain Computez- Maintenance: proposed $00.
5503 Chemicals: proposed $5,000. These funds will be used to purchase chlorine for the
Mildred and Claude Pepper fountain in Bayfront ..Park.
5504 Filters and Screens: proposed $00,
5505 Hiseellaneous Maintenance: proposed $10,000. These funds will be used for unforeseen
expenses associated with the Mildred and Claude Pepper fountain in Bayfront Park.
29
BAYFRONT PARK
MANAGEMENT TRUST
CAPITAL IMPROVEMENT BUDGET
FISCAL YEAR 2009/2010
BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS
FIXED ASSETS & LAND IMPROVEMENTS
Purchase of Fixed Assets
Park Palhways
Park Signage d Furnishings
Park Tree Canopy Expansion
Bollards at Deep water Slip
TOTAL CAPITAL IMPROVEMENTS
BAYFRONT PARK MANAGEMENT TRUST
CAPITAL BUDGET
FISCAL YEAR 200912010
31
Requested
Budget
FY 2009110
5 905,000
S 100,000
5 350,000
v 205,000
3 100,000
S 150,000
S 96,5,000
Bayfront Park .Management Trust Capital Improvement Budget.
Notes to Proposed Bridget for 2009/201.0
EXHIBIT 600
Board Designated Capital Improvement Fund, $965,000
Expenses
Fixed Assets and Land Improvements
Purchase of Fixed Assets: proposed $100,000. These funds will be used to replace and acquire
new equipment over $750.
Park Pathways: proposed $350,000. These funds will be used for parr pathways beautification,
with a pai-I:icular focus on the Baywalk.
Park Siggina,-e & Furnishings: proposed $265,000. These funds will be used for park signage
and furnishings, including but not limited to benches and trash receptacles,
Park Tree Canopy Expansion: proposed $100,000. These funds will be used for expansion of
the park tree canopy.
Bollards at Deep Water Slip: proposed $150,000. These funds will be used :For the installation
of bollards at the water slip in Bicenteni- ial Park.
32
BAYFRONT PARK MANAGEMENT TRUST
OPERATING &CAPITAL BUDGET SUMMARY
FISCAL YEAR 200912010
80ARD DESIGNATED RESERVE FUND $ 1,000,000
' Projections based on actual and known expenses through April 30, 2009
33
REQUESTED
APPROVED
PROJECTED'
T
APPROVED
AUDITED
BUDGET
BUDGET
ACTUAL
BUDGET
ACTUAL
REVENUES
FY 09110
FY 00109
FY 08109
FY 07108
FY D7108
$ 241,600
GENERAL REVENUES
$
263,000
$
270,000
S
061,000
$
035,912
SPECIAL EVENTS & MARKETING REVENUES
$ 1,089,400
$
2,762,000
$
2,319,430
S
1,920,ODO
$
2,149,717
MAINTENANCE REVENUES
$
5
585,000
$
789,000
$
505,000
$
505,000
RESERVE FUND TRANSFER
$ 935,000
TOTAL REVENUES
$
3,G10,000
$
3,38G,430
$
3,366,000
$
3,570,629
$ 2,266,000
EXPENSES
ADMINISTRATIVE EXPE14SES
5 642,435
$
810,375
$
643,320
$
733,150
S
616,987
SPECIAL EVENTS & MARKETING EXPENSES
IS 616,295
$
1,638,70D
$
1,543,705
$
1,399,900
$
1,637,330
IOAI14TENA14CE EXPE14SES
$ 1,007,270
$
1,160,925
$
976,970
$
1,232,950
$
903,664
TOTAL EXPENSES
$
3,610,000
$
3JI33,996
$
3,366,000
$
3,157,989
$ 2,266,000
DEPRECIATION EXPENSES
$
$
$
220,000
S
$
211,150
NET INCOME
$
$
$
2,434
$
$
201,490
$ 965,000
BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS
$
4,000,000
;
$
3,250,000
TOTAL CAPITAL IMPROVEMENTS
$ 965,000
$
4,000,000
$
5
3,250,000
TOTAL NET BUDGET
$
$
$
$
80ARD DESIGNATED RESERVE FUND $ 1,000,000
' Projections based on actual and known expenses through April 30, 2009
33
REVENUES BY TYPE
REQUESTED BUDGET FY 09110
41%
48%
0%
19 SBJ37AL WE PF.ES�
M SFTC14L EVEJIS & WWEFW"' REVBJJES
❑ M4IJFl9J4N".-[ REV OJ.k'S
O RESERVE FU DTRAK3FE2
EXPENSES BY TYPE
REQUESTED BUDGET FY 09110
28%
x
27%
O ACI.OJSTRIME E%ft?JSES
* SPECKL EVBJTS E IMM(rTIM3 E(FEJSES
O1A WTENAICE EXT04SES
34
EXPENSE COMPARISON
® AUDITED ArTUA. FY07/00
D REQUESTED BUDGET IFY.09110
$2,000,000
$'1,500,000 -
$-1,000,000
$500,000
$-
.ADMINISTRATIVE E)PENSES SPECIAL EVENTS & MARKETING MAINTENANCE WENSES
EPENSES
35
REVENUE COMPARISON
n AUDITED ACTUAL FY 07100
D RLOUESTED BUDGET FY09/10
_ _. _.
$2,500,000
------ ------
$2,000,000
- -
$1,500,000
-'----
- -
` 'S
$1,000,000
-
$500,000
-
- -
-
GENERAL REVENUES SPECIAL EVE14TS G MAINTENANCE REVENUES RESERVE FUND
MARKETING REVE14UES TRANSFER
EXPENSE COMPARISON
® AUDITED ArTUA. FY07/00
D REQUESTED BUDGET IFY.09110
$2,000,000
$'1,500,000 -
$-1,000,000
$500,000
$-
.ADMINISTRATIVE E)PENSES SPECIAL EVENTS & MARKETING MAINTENANCE WENSES
EPENSES
35
BAYFRONT PARK MANAGEMENT TRUST
ORGANIZATIONAL CHART
FISCAL YEAR '0 9 -'I0
I,4iami City Commission
Bavlront Park Management Trust
Execulive Direclor
Receptionist ! Secretary
hde_interance Supervisor Contracts & Procurement Officer
Maintenance Assistant i Adminislralive Assistant
Tur: & IrrgaCson SF=cidist
hdaintenancs Assistant 2
Pzrt-Tin=_ Electricians
hhainfananca Assistant 3
PMainlenance Assistant a
Inde-Pendenl Contrctars
Maintenance Assistant 5
36
Business & Finance Director
HR & Office Coordinator
Bookkeeper
Markeling Director
Event Coordinator
Part -Time Event SlaF
-Aft
Bait�r�ont Park
MANAG ENT TRUST
OPERATING CAPITAL
IMPROVEMEN BUDGETS
FISCAL YEAR 09/2010
6,qD # C41--,)-71 0
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET FOR FISCAL YEAR 2009/2010
Table of Contents
1. Trust Members
11. Letter of Introduction
111. Budget
IV. Bayfront Park
V. Bayfront Park Capita
V1. Revenues vs. Expenses
M I L D R E D A N D C L A U D E P E P P E R
BAYFRONT PARK
M A N A GE M E N T T R U S T
301 N. BISCAYN BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305) ,58.7550 FAX: (305) 358-1211
July 31, 2009
Honorable Mayor Diaz
and Members of the City Commission:
The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal -Year 2009-2010
Operating and Capital Budgets for, City Commission approval. The Trust approved these budgets
at a regularly scheduled meeting held on July 28, 2009, and we respectfully request that you do
the same.
The Miami City Commission created the Trust in 1987 to "direct, manage and maintain all
aspects of Bayfront Park for the purposeg�,of ensuring maximum community utilization and
enjoyment." City Commission Resolution'No. 94-204 added Bicentennial Park to the Trust's
management portfolio in March of 1994 an�,the deep water slip adjacent to Bicentennial on
December 14, 2006. In addition to "ensuring\lnaximum community utilization," the Trust's
founding legislation included a further directive "The Trust shall, to the greatest extent it
determines to be feasible, implement the exercis � of its powers in a manner which utilizes and
encourages the fullest and most active participatioV and cooperation of private enterprise." The
Trust remains mindful of the balance it must strike etween managing public parks and
encouraging private enterprise.
During Fiscal Years 03-04 through 07-08 the City of N is investment in Bayfront Park totaled
$3,925,000 and resulted in a return of $20,739,377 - a fiv hundred percent return on investment
for the city. During that same period the Trust paid $676,1 6 for fire services and $1,679,449 in
police services. Two hundred and fifty thousand dollars werprovided to local non-profit and
community events and an estimated $7,361,658 was generateein parking revenue, translating to a
$949,352 in parking surcharge to the City of Miami. The Trust\ uccess is a direct result of the
social entrepreneurial model that has guided our decision making or the past seven years.
Despite these positive numbers, the effects of the worldwide econorn'\Re-,v
nturn have impacted
Bayfront Park and its operations. Revenue streams that were once asave become
unreliable; those that were tenuous have dried up completely. Nonetthe Trust recognizes
its obligation to maintain the facility and bring positive focus to downd the entire
community. On June 20, 2009, the Trust board and staff engaged in nue Workshop to
identify revenue streams that will help support the park into the future. Theeorkshop resulted in
a revenue matrix, which included ten categories and 80+ areas requiring furthe review. In the
next fiscal year the Trust staff and board will begin implementing these revenue kenerating ideas
to continue to support our operations during these challenging economic times.
If history is an indication, the staff and board have always focused on revenue streams o support
the park and the community. An example of those efforts is the agreement between LiveNation
Worldwide and the Trust for the Management and Operation of the Bayfront Park Amphitheater,
This twenty year agreement provides capital enhancements for the amphitheater, revenue for the
Trust and a renewed lbi ncy for downtown Miami — goals on which we can all agree.
t
Further efforts toward increasing earned income include the planned Bayfront Park marquee sign
and further focus on the park's,,north and south end docks. These efforts, when complete, will
assist the Trust by providing additional long term and diverse revenue streams,
Despite the economic uncertainty, the Trust continues its efforts at beautifying Bayfront Park with
regular flower plantings and improved site furnishings. In FY 2008/2009 the Trust began the
implementation of plans resulting from the Curtis + Rogers Design Studio's "Capital
Improvement Plan for Bayfront Park." The plans, based on the Trust's long range plan,
Managing Bayfront Park to Greatness, included a narrowing of the park's Baywalk, planting of
large shade trees, adding improved park fixtures, including seating opportunities, and trash
containers. The renovations will create a shaded and inviting walkway, drawing more visitors to
Miami's unsurpassed waterfront.
The fifty -foot Holiday Tree that brightened Bayfront Park from Thanksgiving through New
Year's attracted both residents and tourists and will continue as a tradition in the next fiscal year,
as will our Menorah. Our free, thrice weekly yoga classes continue their popularity with over
30,000 residents and visitors having participated in the Glasses since they began in September
2005. Pollstar magazine, the entertainment industry bible,, in their mid -year 2009 edition,
recognized Bicentennial Park as 1$0' world Adde for event-' ated ticket sales, and ranked third in
the United States. \
The Trust continued its outreach effort to the downtown office porker through the Bayfront Park
Farmers' Market and .Lunchtime Experience. In spring of 2009 e Trust, with the assistance of
the Health Foundation of South Florida, the Downtown Develop m� nt Authority and the
University of Florida/Miami Dade County Cooperative Extension, prised the seven week
market. The goal to increase the exposure of downtown workers an esidents to healthy, locally
grown fruits and vegetables and the people who grow them continued be met. The market
attendance is consistent, with this year's market showing an average of 00.5 people passing
through the market per hour, and this event continues as something the do itoNAg1 community
embraces.
The Trust continued to plan, promote and coordinate two of our community's 1 gest celebrations,
the America's Birthday Bash on July 4th and the Bayfront Park New Year's Eve 6elebration. The
Trust is committed to providing these free, community inclusive celebrations for�iami's
residents and visitors. Bayfront Park's New Year's Eve event attendance has been 3d istent and
the estimated attendance for the December 31, 2008, event was 70,000. 2009 marked t122na
year for America's Birthday Bash with attendance estimated at 60,000.
The Trust recognized the need to support activities outside Bayfront and Bicentennial Park 1
boundaries. Throughout the year Bayfront staff lent their expertise to events held around the cr
from Calle Ocho to Little Haiti to City Hall. The Bayfront Park portable stage, our festival on
wheels, was used in every commission district at parks and community celebrations, for events
ranging from Viernes Culturales to the City's Summer Parks Program. Between July 2008 and
2009, the Bayfront Park portable stage was used 22 times.
BAYFRONT PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
Additionally in the past year the Trust:
• Continued the management functions of the Miami Sports and Exhibition Authority,
• Pursued and received )FEMA reimbursement from storms Katrina and Wilma,
• Continued organizing d01%lntown waterfront interests through the Entities of Common
Interest,
• Lent staff expertise to City deAartments and partner organizations through participation in
committees, workshops and foclqs groups to help improve our community,
• Continued care and maintenance 6tif the statues and plaques throughout the park and at the
Torch of Friendship,
• Continued hosting soccer, rugby, and`kickball on a routine basis in Bicentennial Park.
• Continued to host some of the communl,�y's premier fundraising events such as Race for
the Cure, Making Strides Against Breast `Cancer, the Corporate Run, and Walk for the
Animals,
• Partnered with the City to implement the vision of Bike Miami Days,
• Worked with the Miami Downtown Developrrlent Authority to serve as the host site for a
series of free, community concerts to assist in f):tthering the revitalization of downtown.
The Bayfront Park Management Trust board of directors ailc
accomplishments, pursuant to our mission of "ensuring maa;
enjoyment." Thank you for allowing us the opportunity and
next fiscal year, which will begin with your approval of the
Respectfully,
4mo. c and
Executive Director
Enc.
Cc: file
staff intend to build on these past
num community utilization and
�e privilege to continue our efforts
t4ched budget.
BAYFRONT PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
BAYFRONT PARK MANAGEMENT TRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 200912010
BOARD DESIGNATED RESERVE FUND S 1,000;000
' Projections based on actual and known expenses through April 30, 2009
1
REQUESTED
APPROVED
PROJECTED'
APPROVED
AUDITED
hUDGET
BUDGET
ACTUAL
BUDGET
ACTUAL
REVENUES
FY D911D
FY 08109
FY 08109
FY 07108
FY 07108
$ 41,600
GENERAL REVENUES
S
263,000
$
278,ODD
$
86',000
$
835,912
SPECIAL EVENTS & MARKETING REVENUES
$ 1,08.9,400
$
2,762,000
$
2,319,430
$
1,920,000
S
2,149,717
MAINTENANCEREVENUES
$ 585000
$
585,000
S
789,000
$
58500
$
585,000
RESERVE FUND TRANSFER
S 450,�b0
TOTAL REVENUES
t; $
3,610,000
$
3,386,430
$
3,366,ODO
$
3,570,629
j 2,366,000
EXPENSES
1''
ADMINISTRATIVE EXPENSES
$ 667,435
S
810,375
S
643,320
5
733,150
$
616,987
SPECIAL EVENTS & MARKETING EXPENSES
S 671,295
S
1,638,700
$
1,543,705
$
1,399,900
S
1,637,338
MAINTENANCE EXPENSES
S 1,027,270
$
1,160,925
S
976,970
S
1,232,950
$
903,664
l
S 2,366,000
TOTAL EXPENSES
$
3,80,000
$
3,163,996
$
3,366,000
$
3,157,989
DEPRECIATION EXPENSES
$
$
;
220,000
$
S
211,150
S
NET INCOME
S
S
2,434
$
$
201,490
t
BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS
$ 1,450,000
$
4,000,000
$\\
S
3,250,000
TOTAL CAPITAL IMPROVEMENTS
$ 1,450,000
$
4,000,000
$
`
S
3,250,000
TDTAL NET BUDGET
$
$
$
BOARD DESIGNATED RESERVE FUND S 1,000;000
' Projections based on actual and known expenses through April 30, 2009
1
REVENUES
GENERAL
101 - BOAT DOCK INCOME
102 - CARRIAGE INCOME
103 - FILM AND VIDEO LOCATIO14 RENTAL
1D4'- MISCELLANEOUS REVENUES
105 - CONCESSIONS
1D6 -MARQUEE REVENUES
107 -PARKING OPERATION 114COME
108• INTEREST INCOME
109- WAREHOUSE RENTAL INCOME
110 - MIAMI SPORTS 8 EXHIBITION AUTHORITY
111- LONG TERM AGREEMENT INCOME
TOTAL GENERAL REVENUES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2009/2010
Budget
FY 2009110
_36,000 s
S
17;000 s
20,6D0 S
15,DW S
- S
90,000 `. S
10,000 `s
53,600
241
Approved Projected Approved Audited
Budget Actual Budget Actual
FY 2008109 FY 2008109 FY 2007108 FY 2007108
S s 309,000 $
17;000 S 17,000 $ 17,000 s
20,000 $ 20,OD0 s 20,D00 s
10,000 s 15,000 S 20,000 S
S 60,000 s 60,000 $
75,000 s 25,000 S 140,DD0 S
S $ 25,000 $
2
283,248
17,115
101,163
8,686
60,000
67,892
18,750
259,058
835,912
EXPENSES
ADMINISTRATIVE:
1101 - Executive Director
1102 - MSEA Adminishator
1102.1 Contract, Procurement & Agenda Officer
1103 - Business & Finance Director
1103.1 • Bookkeeper
1103.2 - HR & Office Coordinator
1104 - Administrative Assistant
1105 - Receptionist
1106 - Payrolling Costs
1107 - Health & Dental Insurance Contribution
1108 - Life Insurance & Disability Contribution
1109 - Executive Retirement Plan Contribution
1109.1 - Employees Retirement Plan
1110 - Master Planning Implementation Process
1110.1 - Grants Writing Service Fees
1111 - Misc. Expenses
1112 - Computer Supplies & Software
1113 - Courier
1114 - Equipment Purchases
1115 - Equipment Rental & Maintenance
1116- Postage
1117 - Printing
1118 - Office Supplies
1119 - Telephone, Cell Phone, Pager and Cable Services
1120 - Bank Charges
1121- Newspaper public Notices
1122 - Business Travel & Seminars
1123 - Training & Conference Registration
1124 - Training & Conference Expenses
1125 - Meeting Expenses
11126 - Memberships and Subscriptions
1127 - Business Expenses
1128 - Dire.for's Liability Insurance
1129 - Property insurance
1130 -Premises Insurance
1130.1 - Insurance Deductibles
1131 - Accounting Services
1132 - Audit
1133 - Marquee Maintenance Contract
1134 - Nan Contractual Maintenance
1135 - Contingency Fund
1136 - Bad Debt Expenditure
TOTAL ADMINISTRATIVE EXPENSES
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200912010
Requested
Approved
Projected
Approved
Audited
Budget
Budget
Actual
Budget
Actual
FY 2009110
FY 2008109
FY 2008109
FY 2007108
FY 2007106
112,000
$
135,000
S
120,000
S
120,000
$
119,000
$
60,000
S
S
-
$
64,150
$
68,250
$
64,825
S
67,600
$
61,740
65,615
S
68,250
3
66,300
$
67,600
$
63,152
44,100
$
45,080
3
44,100
S
4300
$
42,000
41,34'
S
43,000
S
41,340
S
41,600
$
39,356
38,200
S
40,850
3
38,200
$
39,450
$
29,120
30,000
S
30,945
S
30,000
S
29,120
$
28,176
64,380
S
90,000
S
65,775
$
90,000
$
58,735
46,000
S
46,000
S
44,845
$
46,000
S
34,577
3,500
S
3,500
S
2,100
$
3,500
S
2,047
\ 14,400
S
14,400
S
14;400
$
14,400
S
14,280
10,000
5
10,000
$
5,400
S
10,DDO
$
4,391
500
$
2,500
$
1,000
$
2,500
S
809
5,x(10
$
10,000
S
5,090
S
10,000
$
3,135
4,000
$
4,000
$
3,000
$
3,500
$
2,438
1,750
$
2,500
$
1,000
S
2,500
S
1,053
2,500
S
2,5DO
$
1,000
$
2,500
S
2,100
6,000
5,000
$
2,600
$
5,000
S
2,161
3,000
$
3,000
S
3,000
$
2,500
$
3,315
1,000
S
1,000
S
5DO
$
1,000
S
417
10,000
$
10,000
S
5,000
$
10,000
S
7,022
30,000
S
38,100
S
28,500
$
38,100
$
28,923
5D0
S
1,ODO
S
S
1,000
S
51
4,000
$
5,000
$
3,000
S
5,DDO
$
3,021
S
$
S
1,550
S
55
$
$
5
1,550
$
53
S
S
S
1,DOO
$
3,5130
$
4, DO
5
3,000
S
4,DDO
S
3,125
3,500
S
3;5
5
3,000
S
3,500
S
3,606
S
1,000
S
5,ODD
$
6,000
S
4,000
$
6,000
S
3,808
1,000
S
1,000
935
S
1,000
S
1,040
15,000
S
15,000
S
10,0DO
S
15,000
S
10,006
2,500
S
3,000
$
500
S
5,000
$
$
$
S
$
22,000
$
25;000
$
21,000
S
25,000
S
19,8110
12,0130
s
12,000
S
10,000
S
12,000
S
11,047
-
$
S
S
$
$
3
$
3
13,350
57,435
$
810,375
S
643,320
$
733,150
$
616,987
3
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2009/2010
EXHIBIT 100 Administration
General Revenue
101 Boat Dock Income: proposed $36,000. Revenue based on North and South docks rental.
102 Carriage Income: proposed $00,
103 Film and Video Location Rental: pry posed $17,000. Projected revenue based on previous
year I s experience and discussions with film"and video professionals.
104 Miscellaneous Revenue: proposed $20;00"Q. Revenue based on previous year' s experience.
105 Concessions: proposed $15,000. Use fee bas'ed on potential agreements with park
concessionaires as recommended in the Trust's long *ge planning sessions_
106 Marquee Revenue: proposed $00.
107 Parking Operation Income: proposed $90,000. Reve\proje-cted
on based on parking
operation.
10$ Interest Income: proposed $10,000. Income based onavenue from Trust funds
held in interest earning accounts.
109 Warehouse Rental income: proposed $00.
110 Miami Sports _& Exhibition Authority: proposed $53,600. Management and 1kcility fees
payable to the Trust pursuant to the inter -local agreement between MSEA and the Trust.
111 Long Term Agreement .Income: proposed $00.
4
Administrative Expenses
1101 Executive Director: pro osed $112,000. The Executive Director provides overall
management for the Bayfront Parl.\Management Trust (Trust) and the Miami Sports and
Exhibition Authority (MSEA). This I*ount represents a 17% rollback from Budget 08-09.
110211ISEA Administrator:
Budget 08-09.
1102.1 Contract, Procurement, and
00. This amount represents a 100% rollback from
Procurement and Agenda Officer assists the
focusing on contracts with promoters, service
procurement procedures and liaison with the City
cer: proposed $64,150. The Contract,
Director in the management of the Trust,
This amount represents a 6% rollback from Budget 08-0
and concessionaires, compliance with
Office, and Trust agenda preparation.
1103 Business and Finance Director: proposed $65,615. Ae Business and Finance Director is
responsible for the finances, bookkeeping and accounting functi`gns of the Trust and MSEA, and
assists the Executive Director with the management of the Trust anMSEA. This amount
represents a 4% rollback from Budget 08-09.
1103.1 Bookkeeper: proposed $44,100. The Bookkeeper reports to the usiness and Finance
Director and is responsible for daily maintenance of the Trust's financial r4ords. This amount
represents a 2% rollback from Budget 08-09,
1103.2 Human Resources and Office Coordinator: proposed $41,340. The 14Vman Resources
and Office Coordinator is responsible for managing all human resources functions 2 f the Trust
and for coordinating office functions. This amount represents a 4% rollback from Bu4et 08-09.
1104 Administrative Assistant: proposed $38,200. The Administrative Assistant assists the
Contract, Procurement and Agenda Officer with administrative functions for the Trust and the
Executive Director with MSEA. This amount represents a 6% rollback from Budget 08-09.
1105 Receptionist: proposed $30,000. The Receptionist is responsible for Bayfront Park's front
office functions. This amount represents a')% rollback from Budget 08-09.
1106 Payrolling Costs: proposed $64,380. These funds will be used for the payrolling costs of
the administrative employees.
1107 Health & Dental Insurance Contribution: proposed $46,000. These funds will be used to
purchase health and dental insurance for Trust administrative employees.
1108 Life Insurance & Disability Contribution: proposed $3,500. These funds will be used to
purchase life and disability insurance for Trust administrative employees.
1109 Executive Director, s Retirement Plan: proposed $14,400. These funds will be used for
the Executive Director's retirement plan.
1109.1 Employee Retirement Plan: proposed $10,000. These funds will be used for a 3% match
to administrative employees' contributions to a 401A (excluding the,-Executi-ve Director).
1110 Master Planning Implementation Process: proposed $00.
1110.1 Grant Writing Seri=ice Fees: proposed $2,500. These funds willbe used to pay for grant
writing services for the Trust.
1111 Miscellaneous Expenses: proposed $5,000. These funds will be used foie miscellaneous
purchases of goods or services required during the year.
1112 Computer Supplies and Software: proposed $4,000. These funds will be used to purchase
ro
computer supplies and software, as well as associated true -up fees for licensed software.
1113 Courier: proposed $1,75Q. These funds will be used to procure courier services.
1114 Equipment Purchases: prokosed $2,500. These funds will be used to purchase new office
furniture and equipment, including but,not limited to computers, facsimile, copiers, scanners,
printers, etc.
1115 Equipment Rental/Maintenance:
equipment rental, lease and maintenance
1.116 Postage: proposed $3,000. These funds
$5,000. These funds will be used for office
used to purchase postage.
1117 Printing: proposed $1,000. These funds will be',,used to procure printing services.
1118 Office Supplies: proposed $10,000. These funds v,>ill be used to purchase office supplies.
1119 Telephone, Cellular Phone, Pager and
proposed $30,000. These funds
will be used to procure telephone, cellular phone, pager and cable television services.
1120 Bank Charges: proposed $500. These funds will be used for�banl: charges.
1121 Newspaper Public Notices: proposed $4,000. These funds will`lle used for public notices
required by City of Miami procurement procedures.
1122 Business Travel and Seminars: proposed $00. These funds will be use to support Trust
and staff business travel and seminars.
1123 Training & Conference Registration: proposed $00. These funds will be use for staff
training and professional conference registration.
1124 Training & Conference Expenses: proposed $00. These funds will be used for expe'Nes
associated with attendance at training seminars and professional conferences.
7
1125 Meeting Expenses: proposed $3,500. These funds will be used for expenses associated
with the monthly Board Meetings of the
1126 Memberships and Subscriptions:
Park Management Trust.
$3;500. These funds will be used for
memberships in professional organizations and, subscriptions to professional journals.
1127 Business Expenses: proposed $00.
1128 Director's Liability Insurance: proposed $5,000. These funds will be used to purchase
Directors and Officers Liability Insurance for the BAyfront Park Management Trust.
1129 Property Insurance: proposed $1,000. These funds will be used to purchase Property
Insurance for Trust property not adequately covered by`''the City of Miami Self Insurance Fund.
1130 Premises Liability Insurance: proposed $15,000
Iiability insurance for Bayfront and Bicentennial Parks.
1130.1 Insurance Deductible: proposed $2,500. These
the event a claire is paid against the Trust's liability insurance.
1131 Accounting Services: proposed $00.
e funds enable the Trust to purchase
cover the insurance deductible in
1132 Audit: proposed $22,000. These funds will be used to procure te annual audit of the
Trust's finances.
:1133 Marquee Maintenance Contract: proposed $12,000. These funds wi be used for the
marquee sign' s monthly maintenance contract.
1134 Marquee Non -Contractual Maintenance: proposed $00.
1135 Continency Funds: proposed $00.
1136 Bad Debt Expenditure: proposed $00.
E
REVENUES
SPECIAL EVENT AND MARKETING
201 - SPECIAL EVENT RENTAL INCOME $
202 - AMPHITHEATER OPERATION & MANAGEMENT 5
203 - SPECIAL EVENT SPONSORSHIP S
204 - TENT RENTAL $
205 - BEER LOCATION FEES $
2D6 - FOOD AND SODA LOCATION FEES S
207 - ARTS & CRAFTS LOCATION FEES S
208 - SPECIAL EVENT ELECTRICAL S
209 - DAY OF SHOW STAFFING S
210 - BOX OFFICE PERSONNEL AND MANAGEMENT 5
211 - SPECIAL EVENT CONTRACTED PERSONNEL $
212 - SPECIAL EVENT CLEA14•UP SERVICES $
213 - CITY OF MIAMI POLICE S
214 - CITY OF MIAMI FIRE 5
215 - PARKING SPACE RENTAL S
216 - SPECIAL EVENT EQUIPMENT RENTAL $
217 - FOURTH OF JULY $
218 • FOURTH OF JULY CITY SERVICES S
220- MISCELLANEOUS SERVICES 5
221- PARK DAMAGE -EVENTS S
222 • SPECIAL EVENT GRANTS S
TOTAL SPECIAL EVENT REVENUES $
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2009/2010
9
Requested
Approved
Projected
Approved
Audited
Budget,
Budget
Actual
Budget
Actual
FY 2009110
FY 2008109
FY 2008109
FY 2007108
FY 2007108
140,000
5
675,000
S 650,000
5
475,000
$
667,805
39,000
5
499,000
$ 364,580
S
S
5
50,000
S
S
100,000
S
0
S
177,500
5 100,000
S
200,000
S
159,715
000
5
17,000
S 13,500
S
25,000
S
23,600
5, 00
$
30,ODO
S 24,500
S
35,000
$
26,609
2,5 0
S
13,500
$ 4,850
$
15,000
S
5,675
4,00
1
S
20,000
5 5;000
$
25.000
S
13,717
500
S
2,500
$ 8,500
S
2,5DO
$
500
\S
S
5
S
45,000
$
240,000
S 105,0!00
$
300,000
$
220,056
48,000
5�
150,000
S 160,000
$
200,000
$
225,125
35,000
$
240,000
$ 300,000
$
200,OD0
S
395,976
8,000
5
80,000
S 100,000
S
100,000
S
122.400
2,500
S
2,500
S 3,500
$
2 500
S
15,000
2,500
S
10,000
$ 10,000
S
10,000
S
15,250
S -
S
S
S
50,DOD
5
27,300
S
$ 35,000
S
S
30,414
18,400
S
4 000
S 350,DDO
S
100,D00
5
52,648
$
20,
S 10,000
S
20,000
S
65,478
80,DOO
S
60, '
S 75,000
S
60.D00
S
82,448
1,089,400
$
2,762,000
2,319,430
$
1,920 000
$
2,149,717
9
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200912010
10
Approved
Projected
Approved
Audited
Requested
Budget
Budget
Actual
Budget
Actual
FY 2009110
FY 2008109
FY 2006109
FY 2DO7108
FY 2007108
EXPENSES
SPEC IAL EVENT AND MARKETING
2201 - Event Coordinalor
$
61,150
$
3,050
$
63,000
§
62,400
§
60,000
2203 _ Marketing & Special Event Assistant
S
$
$
$
S
2204 - Marketing Director
$
70,895
$
78,650
$
71,660
$
78,000
$
68,143
2205 - Special Event Payrolling Cost
$
12,750
$
20;0
$
13,335
S
20,000
S
10,593
2206 - Health & Dental Insurance Contribution
S
15,000
$
20, D
S
13,430
$
20,000
S
12,542
2206.1 • Employees Retirement Plan
$
5,ODO
$
5;DO6,,
S
4,080
$
5,000
$
3,844
2207 - Day of Show Slatting
$
7,000
S
30,000
$
25;000
S
40,000
$
49,030
2208 - Special Event Contracted Personnel
S
40,000
S
160,000
5
95,000
S
210,000
S
202,312
2209 - Box Office Personnel and Management
S
2,D00
S
19,000
S
12,000
S
24,50D
S
15,722
2210- Special Event Electrical Services
S
3,000
$
13,00011,000
S
18,000
S
14,718
2211- City of Miami Fire Rescue Services
S
8,000
S
80,0DO
$
10,0D0
S
100,000
$
121,740
2212 - City of Miami Police
$
35,000
S
240,000
$
300,000
S
20D,DDO
S
394,378
2213- Special Event Cleanup Services
$
43,000
5
70,000
$
152,500
$
120,009
5
215,239
2214 - Parking Space Rental
5
1,000
$
2,50
$
3,700
S
2,500
S
2215 - Special Event Equipment Purchase
$
-
$
-
$
-
$
-
5
2216 - Special Event Tent Rental
S
45,000
S
130,000
$
9D,ODO
$
150,000
S
140,518
2217 - Special Event Equipment Rental
$
10,000
S
25,000
$
40,00
S
40,000
S
60,472
2218-BPMT Sponsored Events
S
70,00
$
40,00
S
40,0)0
S
60,000
S
50,968
2218.1- BPMT Sponsored Nonprofit Community Events
$
$
§
$
$
2218.2 - BPMT Sponsored Holiday Events
$
S
S
S
S
2218.3 - BPMT Sponsored New Years Eve
S
100,00
S
150,000
$
1333,50
S
150,000
S
108,065
2219 - Fourth of July
S
60,000
S
75,ODD
S
75,000
$
25,000
S
57,698
2220 • Fourth of July City Services
5
40,000
$
50,000
S
01000
S
S
30,414
2221 - Insurance
S
-
$
$
$
$
2222. Website ProductiDn and Design
S
S
$
S
S
2222.1- Event booking Software
S
S
S
$
-
S
-
2223. Website Hosting, Revision and Maintenance
S
3,500
S
3,50
S
2,0
$
3,500
S
1,681
2224 - Marketing Opportunity Fund
$
10,000
S
10,000
S
S
10,DDO
S
7,775
2225-PHnlAdvertising
S
15,ODO
S
15,000
S
6,50
S
15,000
S
6,588
2226 - Broadcast Advertising
$
$
$
S
-
S
2227 - Desion & Graphics
$
5,00
$
5,00
S
1,000
$
7,D00
S
1,090
2228 - Photographic and Video Services
S
4,500
S
4,50
S
4,500
S
2229 - Printing of Brochure and Promoters Packet
5
S
S
S
2230 -Promotional
$
4,500
$
4,500
S
1,000
S
4,500
S
844
2231 - Special Event Miscellaneous Expenses
S
S
325,000
S
240,000
S
30,000
S
2,966
2232 -Special Event Damages
$
S
S
S
-
S
TOTAL SPECIAL EVENT EXPENSES
$
671,295 1
$
1,638,700
$
1,543,705
S
1,399,900
$
1,637,338
10
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2009/2010
EXHIBIT 200 Special Event and Marketing
Revenue
201 Event Rental Income: proposed $140,000. Rental income reflects a projected 15 -date event
calendar.
202 Amphitheater Operation & Management:
the management agreement with Live Nation.
203 Special Event Sponsorship: proposed $00. S
sed $639,000. This revenue is based on
Event Sponsorship is based on projected
joint events to be done by the Trust, which would attract�dditional outside sponsorship.
204 Tent Rental: proposed $55,000. Tent rental revenue i�based on a projected 15 events
scheduled in Trust facilities in 2009/2010.
205 Beer Location Fees: proposed $4,000. Beer Location Fees kevenue is based on a projected 15
events scheduled in Trust facilities in 2009/2010.
206 Food and Soda Location Fees: proposed $5,000. Food and Sod. Location Fees revenue is
based on a projected 15 events scheduled in Trust facilities in 2009/20
207 Arts & Crafts Location Fees: proposed $2,500. Arts & Crafts Loca\ion Fees revenue is
based on a projected 15 events scheduled in Trust facilities in 2009/2010.
208 Special Event Electrical: proposed $4,000. Special Event Electrical revenue represents
charges to promoters for electrician services and is based on a projected 15 event scheduled in
Trust facilities in 2009/2010.
209 BPMT Show Staffing: proposed $500. BPMT Show Staffing revenue is based o\n events
II
scheduled in Trust facilities in 2009/2010 where event staff charges are not included in rental fees.
210 Box Office Staff and Management: proposed�00. Boa. Office Staff and Management are
included in rental fees.
211 Special Event Contracted Services: proposed $A5,000. Special Event Contracted Services
are security and parking personnel required at all Trust hosted events. The revenue is based on a
projected 15 events scheduled in Trust facilities in 2009/x,010.
212 Special Event Clean -Up Services: proposed $48,000.\Special Event Clean -Up Services
revenue is based on a projected 15 events scheduled in Trust�acilities in 2009/2010.
213 Citv of Miami Police: proposed $35,000. City of Miami Aolice revenue is based on a
projected 15 events scheduled in Trust facilities in 2009/2010.
214 City of Miami Fire: proposed $8,000. City of Miami Fire revknue is based on a projected 15
events scheduled in Trust facilities in 2009/2010.
215 Parking Space Rental: proposed $2,500. This revenue represents Ves charged to promoters
for additional parking locations rented from City of Miami Department oAOff=Street Parking,
216 Special Event Equipment Rental: proposed $2,500. Special Event Euipment Rental
revenue is based on a projected 15 events scheduled in Trust facilities in 2009 2010.
217 Fourth of Jul),: proposed $00. Revenue represents income from the Trust s annual July 4"'
celebration.
218 Fourth of Jul), Citv Services: proposed $00. The City of Miami no longer provides police,
fire rescue and solid waste services for the Trust' s annual July 4th celebration.
220 Miscellaneous Services: proposed $18,400. Represents income from various servic�s the
12
Trust provides promoters, outside of those listed above, such as portable toilets and light towers.
221 Park Damage - Eyents: proposed $00. Represents Fees charged to promoters for damages in
Bayfront or Bicentennial Parks resulting from Special Evdnts.
222 Special Event Grants: proposed $80,000. Figure represents amount to be generated through
grant applications for Trust sponsored special events.
13
Special Event and 1!'Iarkking Expenses
2201 Event Coordinator: proposed $61,150. The Event Coordinator is responsible for special
event related activities undertaken by the Trust. This amount represents a 3% rollback from
Budget 08-09..
2203 Marketing & Special Event Assistant: proposed $00.
2204 Marketing Director: proposed $70,895. The Marketing Director is responsible for
increasing awareness of and facility rentals for the Trust. This amount represents a 10% rollback
from Budget 08-09,
2205 Payrollina Costs: proposed $12,750. These funds will be used for the payrolling costs of
the Special Event employees.
2206 Health & Dental Insurance Contribution: proposed'$15,000. These funds will be used to
purchase health, dental, life and dismemberment insurance for Trust Special Event and Marketing
employees.
2206.1 Employee Retirement Plan: proposed $5,000. These fluids will be used for a maximum
3% match to full time Bayfront Park special event and marketing employees' contributions to a
401A.
2207 Day of Shore Staffing: proposed $7,000. These funds will be used to pay staff needed for
set-up, teardown and maintenance of events.
2208 Special Event Contracted Personnel: proposed $40,000. These funds will be used to pay
contracted personnel who provide special event parking and security services.
2209 Box Office Personnel and Management: proposed $2,000. These funds will be used to pay
14
boa office and ticket auditing crew.
2210 Special Event Electrical \Services: proposed $3,000. These funds will be used to pay the
Trust' s certified electrician, who is -required on-site during all special events to connect house
power to the promoter's equipment, and these fees are charged back to the promoter.
2211 City of Miami Fire Rescue Service: proposed $8,000. Fire Rescue Service is required at
all special events to ensure the safety and well-being of park visitors.
2212 Citv of 1lxiami Police: proposed $35,000. City of Miami Police representatives are
required at all special events to ensure the security and well-being of park visitors.
2213 Event Cleanup Services: proposed $43,000. These funds will be used to pay during -event
and after -event cleaning contractor.
2214 Parldnj� Space Rental: proposed $1,000. These fees will be used to obtain additional
parking locations, as needed, from the City of Miami Department of Off Street Parking.
2215 Special Event Equipment Purchase: proposed $00.
2216 Special Event Tent Rental: proposed $45,000. These funds will be used to rent tents,
tables, chairs, lights, side-walls and table skirts from the Trust' s tent contractor.
2217 Special Event Equipment Rental: proposed $10,000. These funds will be used to rent
equipment from various vendors required for special events.
2218 BPMT Sponsored Events: proposed $70,000. These funds will be used to sponsor various
community events supported and approved by the Bayfront Park Management Trust.
2218.1 BPMT Sponsored Nonprofit Community Events: proposed $00.
2218.2 BPMT Sponsored Holiday Events: proposed $00.
15
2218.3 BPMT Spd,psored New Year's Eve: proposed $100,000. These funds will be used for the
production costs of th6Trust I s annual New Year's Eve celebration.
2219 Fourth of July: proposed $60,000. These funds will be used for the production costs of the
Trust' s annual July 4th celebr'attion.
2220 Fourth of July Cih, Servicbs: proposed $40,000. This expense represents the cost of City
of Miami services, police, fire rescue,`t ash removal, for the Trust' s annual July 4th celebration.
2221 Insurance: proposed $00.
2222 Website Design and Production:
2222.1 Event Booking Soft -ware: proposed $00\
2223 Website Hosting, Revision and Maintenan
to pay for website hosting, necessary revisions and
Management Trust website.
proposed $3,500. These funds will be used
2224 Marketinff Opportunity Fund: proposed $10,000. Th�
special events, promotions, or other marketing opportunities to
services to the community.
services for the Bayfront Park
funds will be used to undertake
increase the Trust's
2225 Print Advertising: proposed $15,000. These funds will be us6o to purchase print
advertising to support Trust sponsored events, or to promote Bayfront P k as a desirable
destination for the general public, as well as event planners and promoters.
2226 Broadcast Advertising: proposed $00. These funds will be used to pur ase broadcast
advertising to support Trust sponsored events, or to promote Bayfront Parkas a d sirable
destination for the general public, as well as event planners and promoters.
16
proposed $5,000. These funds will be used to contract with a
designer to create advertising materials to support Bayfront Park Management Trust sponsored
events, or to promote Bayfront Park as a desirable destination for the general public, as well as
event planners and promoters.
2228 Photographic and Video Services: proposed $4,500. These funds will be used to contract
with photographers and videographers to document events at Bayfront Park.
2229 Brochure and Promoter's Packet.._Printing: proposed $00.
2230 Promotional, proposed $4,500. These funds will be used to purchase promotional items,
which promote Bayfront Park as a desirable destination for the general public, as well as event
planners and promoters. .
2231 Special Event Miscellaneous Expenses: proposed $00.
2232 Special Event Damages: proposed $00.
17
REVENUES
MAINTENANCE:
301 - CITY CONTRIBUTION
302 - HURRICANE REIMBURSEMENT
303- GRANTS
304- FPL FOUNTAIN CONTRIBUTION
305 - Miss CURRY GIFT TO CHALLENGER MEMORIAL
306 - CITY CONTRIBUTION FOR CAPITAL IMPROVEMENT
308 - LEE 8 TII4A HILLS CONTRIBUTION
TOTAL MAINTENANCE REVENUES
BAYFRONT PARK MANAGEMENT TRUST
-L 0
DOD
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200912010
19
Approved
Projected
Approved
Audited
\ Requested
Budget
Budget
Actual
Budget
Actual
FY 2009110
FY 2008109
FY 2008109
FY 2DO7108
FY 2007108
\
EXPENSES
MAINTENANCE:
3301 - Park Maintenance Supervisor
$
64,820
S
73,450
S
64,820
$
72,800
$
61,740
3302 - Maintenance Assistant I
S
36,775
$
43,250
S
36,775
5
41,600
S
35,516
3303 - Maintenance Assistant II
$
37,815
S
43,250
S
37,815
5
41,600
S
37,261
3304 - Maintenance Assistant III
$
31,845
$
37,950
S
31,845
S
36,300
S
31,296
3305- Maintenance Assistan(IV
S
94,385
$
37,950
$
34,385
S
36,300
$
34,280
3305.1 - Maintenance Assistant
S
27;250
S
31,075
5
27,250
S
28,000
$
25,871
3306 - Turf and Irrigation Specialist
$
43,600
$
46,000
$
43,680
S
49,350
$
41,60D
3307 - Payrolling Cost
$
26,700,
S
30,000
S
27,380
S
30,000
$
26,510
3307.1 - Maintenance Department Overtime
S
35,ODO
S
35,000
S
35,000
S
35,000
S
37,446
3308 - Health and Denial Insurance Contribution
$
42,000
5
46,000
$
40,370
S
46,000
S
39,860
3308.1- Employees Retiremen(Plan
$
10,000
$
10,000
S
7,500
S
10,000
S
5,999
3309 - Challenger Memorial Flower Maintenance
S
S
S
S
3310 - Architectural Advisor
S
S
5
S
S
3311 - Architectural Advisor Special Projects
S
S
S
S
S
3312-TudReplacement
S
7,5DD
$
7,500
$
S
7,500
$
3313 - New Landscape Plants
5
5,009
$
5,000
S
3,000
S
10,000
S
2,454
3314 - Bicentennial Pah Mowing
$
-
S
S
$
S
-
3315 - Bicentennial Park Fence and Site Improvements
S
3,500
S
3,500
5
3,500
5
3,500
S
3,832
3316- Bougainvillea Trimming
$
S
S
S
S
3317 -Exterminator
S
3,000
Sr
00
$
1,400
S
10,OD0
S
1,395
3318 - Fertilizer 8 Chemicals
$
10,ODO
$
15, 0
$
8,000
$
20,000
5
5,763
3319 -Signage
S
2,000
S
2,ODD \
$
1,000
S
4,5DO
S
824
3320 -General Park Contractor
S
75,DOO
5
75,000
\, $
75,000
S
70,000
S
70,523
3321- Offa.Cleaning 8 Maintenance Services
S
20,ODO
$
15,DDO
''41
19,000
$
15,DDD
S
19,762
3322 - Pressure Cleaning Equipment Maintenance
$
6,000
S
6,000
3'\
3;000
$
6;000
5
1,915
3323 - Ticket Trailer Maintenance - Purchase
S
S
S
S
5
3324 - Painting and Accessories
$
6,000
$
6,000
$
4,000
$
10,000
$
3,229
3325 -Uniforms
S
5,000
S
5,000
S
5,000
$
5,000
$
3,497
3326 - Pah. Vehicle Maintenance and Repair
5
5,000
S
5,000
$
�. 3;000
$
8,000
S
2,070
3327 - Purchase of a New Closed Van
5
-
$
S
S
S
3328 -Equipment Leasing and Rentals
S
2,000
$
4,000
S
2,000
$
4,D00
S
806
3328.1 -Equipment Purchase
S
$
4,000
$
\ -
S
4,000
5
-
3328.2 - Equipment Repairs
$
8,000
S
8,000
$
500
S
8,000
S
7,286
3329 - Miscellaneous Supplies
S
6,000
$
6,000
S
u -p
S
7,500
S
5,085
3330- Gato Nainlenance and Repairs
S
8,000
$
6,000
$
5,D,
S
6,000
$
5,146
3331- Park Electrician Ongoing Maintenance
S
20,000
S
20,000
S
18,500
$
25,000
S
17,666
3332 - Lift Station and Pump Service
$
2,000
$
2,000
S
1,000
$
4,000
$
3333- Electrical Maintenance Materials
5
7;000
S
10,000
$
5,000
$
10,000
S
4,187
3334 - Bulbs, Fixtures and Poles
$
7,000
S
10,ODO
S
4,500
10,000
$
2,014
3335 - Air Conditioner Replacement Cost
S
$
-
S
-
S
10,000
$
6,680
3336 - Air Conditioning Maintenance Contract
S
5,000
S
5,000
S
4,500
S
5,000
S
4,661
3337 - Alarm Monitoring Services
S
4,000
$
4,000
$
3,000
S
4,000
S
3,062
\\\
3338 - Dade County Water and Sewer
$
45,000
$
30,000
S
30,000
S
60,000
S
20515
3339. FPLUIiGGes
$
145,000 1
S
145,000
$
135,000
S
140,000
S
96,493
19
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 200912010
20
Requested
Approved
Projected
Approved
Audited
Budget
Budget
Actual
Budget
Actual
Y 2009110
FY 2008109
FY 2008109
FY 2007108
FY 2007106
EXPENSES
MAINTENANCE:
3340 - Trash Removal Fee
$\�00
S
2,500
$
S
4,000
$
454
3341 - Private Trash Hauling
$
$
$
5
S
3342 - Maintenance of Trash Compactor
$
S
S
5
-
5
3343 - New Garbage Barrels
$
S
1,500
$
S
1,500
$
3344 - Park Vehicle Insurance
S
12,500
\\S
12,500
S
9,000
S
12,500
S
9,044
3345 • Chemicals
S
S\
S
$
5
3346 - Cleaning Supplies • Other
S
1,000
S
1,OD0
S
$
1,000
S
3346.1 -Trash Bags
$
11,500
S
11,500
$
7,000
$
15,000
S
6,673
3346.2 - Hand Towels
S
2,000
$
2,500
S
1,000
$
2,5D0
5
992
3346.3-ToilelTissue
S
2,000
$
2,500
S
1,000
$
2,500
S
1,1D6
3346.4 - Hand Soap
S
1,500
S
2,500
$
250
S
2,500
S
207
3347 - Tool Purchases
S
1,(H10
$\
1,000
$
500
S
1,DDO
$
88
3347.1 - fuel
5
20,000
S
\20,000
S
10,000
$
20,000
S
12,607
3348 - Miscellaneous
$
-
$
V
$
S
3,000
S
3,505
3349- C-eneral Plumbing Repair and Maintenance
$
6,000
S
6,C�
S
3,DD0
S
6,000
$
950
3350 - Maintenance of Irrigation Pumps
S
2,500
S
2,500\
S
-
S
2,500
S
-
3351 - Turf and Irrigation Supplies
$
10,ODD
S
10,000
$
7,000
$
16,000
S
3,225
3352 - Private Security
5
140,000
$
140,000
136,0D0
5
140,000
S
137,604
3353 - Purchase of Hand Radios
5
-
S
-
S 1
-
$
-
S
3354 - Maintenance and Repair of Hand Radios
$
1,000
S
1,ODO
S
1,0D0
S
1,000
$
995
3355- Maintenance Safety Training
$
3;000
S
3,000
S
2,000
S
3,000
S
2,064
3356 - I'xilities CleaningContractor
S
-
$
90,000
S
55,000
5
90,000
$
52,735
3357 - Infrastructure Studies & Expenses
S
S
S
\
5
S
-
FOUNTAIN:
\
5501- Fountain Contract and Serkes
S
S
5502 - Computer Maintenance
$
$
-
$
$
S
5503 - Chemicals
$
5,000
S
5,000
S
3,SQ0
$
5,0D0
S
1,669
5504 - Filter and Screens
$
S
$
S
S
5505 • Miscellaneous Maintenance
S
10,0D0
S
10,000
S
5,000\,
5
10,000
S
3,325
TOTAL MAINTENANCE EXPENSES I
$
1,027,270
5
1,160,925
$
976,970
1,232,950
$
903,664
20
Bayfront Park Manago ent Trust Operating Budget
Notes to Proposed Budggt for 2009/2010
EXHIBIT 300 Maintena4e
Maintenance Revenue
301 City Contribution: proposed $5.8x,000. This figure represents the City of Miami
contribution to Bayfront Park Management Trust,
302 Hurricane Reimbursement: propos
of a hurricane,
303 Grants: proposed $00.
304 FPL Fountain Contribution: propo,,
305 Miss Curry Gift to Challen6er Men
306 City Contribution for Capital Zmpr
21
.n the event
Maintenance Expenses \
3301 Park Maintenance Sunen,isor:`Troposed $64,820. The Park Maintenance Supervisor is
responsible for the management and coordination of all maintenance crews and related activities
of the Trust. This amount represents a 12% rollback from Budget 08-09.
3302 Maintenance Assistant I: proposed $36,'7.75. The Maintenance Assistant I reports to the
Park Maintenance Supervisor and is responsible for the on�oin maintenance of Trust facilities.
P P going
This amount represents a 15% rollback from Budget 0 '� 09.
3303 Maintenance Assistant II: proposed $37,815
Park Maintenance Supervisor and is responsible for the
This amount represents a 13% rollback from. Budget 08-09,
3304 Maintenance Assistant III: proposed $31,845. The
Park Maintenance Supervisor and is responsible for the ongoing
This amount represents a 16% rollback from Budget 08-09.
tenance Assistant II reports to the
maintenance of Trust facilities.
Assistant III reports to the
of Trust facilities.
3305 Maintenance Assistant TV: proposed $34,385. The Maintenance Assi ant IV reports to
the Park Maintenance Supervisor and is responsible for the ongoing maintenance f Trust
facilities. This amount represents a 9% rollback from Budget 08-09.
3305.1 Maintenance Assistant V: proposed $27,250. The Maintenance Assistant \re orts to
the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust
facilities. This amount represents a 12% rollback from Budget 08-09.
3306 Turf & Irrigation Specialist: proposed $43,680. The Turf & Irrigation Specialist reports
to the Park Maintenance Supervisor, and works to ensure the health and vitality of the flora in
22
Trust facilities. This amount represents a 5% rollback from Budget 08-09,
3307 Payrolling Costs:
the Maintenance Departmen
307.1 Maintenance
overtime hours worked by the
Bayfront and Bicentennial Parks.
X08 Health and Dent
$26,700. These funds will be used for the payrolling costs of
oyees.
Overtime: proposed $35,000. These funds will be used for
Department employees necessary for maintaining
ce Contribution: proposed $42,000, These funds will be used
to purchase health, dental, life and dismem
employees.
insurance for the Maintenance Department
3308.1 Employee Retirement Plan: proposed $10,OQO. These funds will be used for a maximum
3% match to full time Bayfront Park special event and i*keting employees' contributions to a
401A.
3309 Challenger Memorial Flower Maintenance: proposed
3310 Architectural Adviser: proposed $00.
3311 Architectural Adviser - Special Projects: proposed $00.
3312 Turf Replacement: proposed $7,500. These funds will be used purchase replacement
turf on an as.needed basis.
3313 New Landscape Plants: proposed $5,000. Theses funds will be used replace damaged or
dying plants as needed.
3314 Bicentennial Mowing Services: proposed $00.
3315 Bicentennial Fence and Site Improvements: proposed $3,500. These funds \✓ill be used
23
to maintain the fence surro'pnding Bicentennial Park, and additional site improvements.
3316 Bougainvillea Trimmipg: proposed $00.
3317 Exterminator: proposed $,3,000. These funds will be used for a contract exterminator, to
keep rodents and insects to a minimum in Trust facilities.
3315 Fertilizer & Chemicals:' proposed $10,000. These funds will be used to fertilize the turf,
palms, shrubs and deciduous trees in Bayfront and Bicentennial Parks.
3319 Sioaae: proposed $2,000. These funds will be used for maintenance of existing signage in
Bayfront Park.
3320 General Park Contractor: proposed $75,
City of Miami approved General Contractors for
maintain Trust facilities.
These funds will be used to contract with
and ongoing repairs required to
3321 Office Cleaning & Maintenance: proposed $20,000,, These funds will be used to contract
a cleaning service provider to clean the Bayfront Park Offices'
3322 Pressure Cleaning Equipment Maintenance: proposed X6,000. These funds will be used
to maintain pressure and steam cleaners owned by the Trust.
3323 Ticket Trailers Maintenance and Purchase: proposed $00.
3324 Painting & Accessories: proposed $6,000. These funds will be us�d to maintain Bayfront
Park's structures.
3325 Uniforms: proposed $5,000. These funds are used to purchase and maintain uniforms for
the park maintenance staff.
3326 Park Vehicle Maintenance and Repairs: proposed $5,000. These funds will be used for
24
routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and
complete vehicle maintenance.
3327 Purchase of New Closed Van: proposed $00.
3328 Equipment Leasing & Rentals: proposed $2,000. These funds will cover costs to lease
and/or rent equipment associated'\with Park upkeep and maintenance.
3328.1 Equipment Purchase: proposed $00.
3328.2 Equipment Repairs: proposed $8,000. These funds will cover the cost of a wide range of
equipment repairs necessary, for the ongoing maintenance of Bayfront and Bicentennial Parks.
3329 Miscellaneous Supplies: proposed $6,000. These funds will allow designated staff
members to purchase miscellaneous supplies as tho.,need arises.
3330 Gator Maintenance & Repairs: proposed $8,690. These funds will be used for
maintenance and repair of the Trust's five John Deere Gators,
3331. Park EIectrician Ongoing Maintenance: proposed $20,000. These funds will be used to
allow the park electrician to develop and maintain maintenance and an upgrade schedule of the
parks electrical system.
3332 Lift Station and Pump Service: proposed $2,000. These funds would be used to maintain
Bayfront Park' s lift stations and pit pumps.
3333 Electrical Maintenance Materials: proposed $7,000. These funds will be used to
purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront
Park electrical system.. This will cover most fixtures within park buildings -- administrative
offices, service buildings, maintenance buildings, and the amphitheater: fluorescent bulbs,
25
standard incandescent bulbs, wall,duplex receptacles, single -pole switches, cover plates, and
small -amperage fuse breakers.
3334 Bulb Fixtures & Poles: proposed`'$7,000. These funds will be used to replace burnt out
bulbs and damaged and missing electricalp'ples in Trust facilities.
3335 Air Conditioner Replacement Cost: proposed $00.
3336 Air Conditioning Alaintenance Contract, proposed $5,000. These funds will be used to
enter into a service contract with a vendor to provide air conditioning maintenance in the parks
administrative offices, amphitheater, laser tower, fountain booth and south end service building.
3337 Alarm Monitoring Services: proposed $4;000. These funds will be used for alarm
monitoring services in the administrative offices, the fountain control booth and the south end
service building.
3338 Miami -Dade Count- Water and Sewer: proposed $45,06.0. These funds will be used for
all water and sewage services supplied by Miami -Dade County Water & Sewer Department.
3339 FP&L Utilities: proposed $145,000. These funds -,AU be used tb,purchase electrical
services from FP&L and include an increase to coverP rojected rate changd .
3340 Trash Removal Fee: proposed $1,000. These funds will cover costs i4osed by the city to
transport trash from the park to appropriate disposal sites.
3341 Private Trash Hauling: proposed $00. Services provided at no charge throng\ City of
Miami agreement.
3342 Maintenance of Trash Compactor: proposed $00.
3343 New Garbage Barrels: proposed $00.
26
3344 Park Vehicle Insurance: proposed $12,500. These funds will be used to purchase
insurance\fO"the Park's trucks.
3345 Chemical's; proposed $00.
proposed $1,000. These funds will be used to purchase cleaning
supplies and other materials needed to keep the park' s administrative offices clean.
3346.1 Trash Bags: proposed $11,500. These funds will be used to purchase trash bags for all
park needs.
3346.2 Hand Towels: proposed $2,000. '`These funds will be used to purchase hand towels for
use in park' s restroorns.
3346.3 Toilet Tissue: proposed $2,000. These
in park' s restrooms.
will be used to purchase toilet tissue for use
3346.4 Hand Soap: proposed $1,500. These funds will be\4sed to purchase hand soap for use in
park' s restrooms.
3347 Tool Purchases: proposed S1,000. These funds will be usea\to purchase all tools necessary
to maintain Trust facilities. This includes hand or power tools needed`f\or routine maintenance.
3347.1 Fuel: proposed $20,000. These funds will be used to purchase fuehfor park's vehicles and
power equipment.
3348 Miscellaneous: proposed $00.
3349 General Plumbing Repair and Maintenance: proposed $6,000. These funds will be used
for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and
showers in the amphitheater, south end service building, light tower complex, and administrative
27
offices.
of Irrigation Pumps: proposed $2,500. These funds will be used to maintain
the Park' s irrigation �,umps, located in the pump station adjacent to the Mildred & Claude Pepper
Fountain and the south ekd service building.
3351 Turf and Irrigation Sri lies: proposed $10,000. These funds will be used to maintain and
upgrade Bayfront and Bicente gal Parks'turf and irrigation system.
tl
3352 Private Security: proposed 40,000. These funds will be used to hire private security,
from an existing City of Miami contrac r, to provide 12 -hour security in Bayfront Park.
3353 Purchase of Hand -Radios: propose00.
3354 Maintenance and Repair of Hand -Radia ,- proposed $1,000. These funds will be used to
maintain the two-way radio system, for use by park s£ff and for rental to promoters.
3355 Maintenance Safety Training proposed $3,000. hese funds will be used for safety
training classes for the park's maintenance staff.
3356 Facilities Cleaning Contractor: proposed $00. These
maintenance company for daily cleaning of Bayfront and Bice
3357 Infrastructure Studies and Expenses: proposed $00.
Mildred & Claude Pepper Fountain
will be used to contract a
arks.
5501 Fountain Maintenance Service Contract: proposed $00. Maintenance staff mai tains the
Mildred and Claude Pepper Fountain in Bayfront Park.
5502 Fountain Computer Maintenance: proposed $00.
Fes:
1
5503 Chemicals: proposed $5,000, These fields will be used to purchase chlorine for the
Mildred and Claude Pepper Fountain in Bayfront Park.
5504 Filters ani Screens: proposed $00.
5505 Miscellaneous Maintenance: proposed $10,000. These funds will be used for unforeseen
expenses associated the Mildred and Claude Pepper Fountain in Bayfront Park.
BA 1 FRO \ T JL t1.I..i.K
MANAGEMENT TRUST
CAPITAL IMPROVEMENT BUDGET
����:' i`i' i i
BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS
FIXED ASSETS & LAND IMPROVEMENTS
Purchase of Fixed Assets
Part: Pathways
Pad: Signage & Furnishings
Park Tree Canopy Expansion
Park Design
Bollards at Deep Wafer Slip
TOTAL CAPITAL IMPROVEMENTS
BAYFRONT PARK MANAGEMENT TRUST
CAPITAL BUDGET
FISCAL YEAR 200912010
31
Requested
Budget
FY 20D9110
$ 1,450,000
S 50,000
$ 535,DOD
$ 450,D00
S 175,000
$ 90,000
$ 150,000
5 1,450,000
Bayfront Park Managent Trust Capital Improvement Budget
Notes to Proposed Budg6t for 2009/2010
EXHIBIT 600
Board Designated Capital Zimprovement Fund: $1,950,000
Expenses
Fixed Assets and Land Improvemen
Purchase of Fixed Assets: proposed $5
new equipment over $750.
Park Pathways: proposed $535,000. These
with a particular focus on the Bayuralk.
These funds will be used to replace and acquire
Park Sip�naQe & Furnishings: proposed $450,000
,will be used for park pathways beautification,
and furnishings, including but not limited to benches and
Park Tree Canopy Expansion: proposed $175,000. These
the park tree canopy,
funds will be used for park signage
receptacles,
will be used for expansion of
Park Design: proposed $90;000. These funds will be used for desig'\V�ed
ices to support
objectives identified through the Trust's Long Range Planning proces
Bollards at Deep Water Slip: proposed $150,000. These funds wilfor the installation
of bollards at the water slip in Bicentenulial Park.
32
YFRONT PARK MANAGEMENT TRUST
?ATING & CAPITAL BUDGET SUMMARY
F. FISCAL YEAR 200912010
'Projections based on actual and known expenses through April 30, 2009
33
R80UESTEO
6,,DGET
APPROVED
BUDGET
PROJECTED'
ACTUAL
APPROVED
BUDGET
AUDITED
ACTUAL
REVENUES
FY 09110
FY 08109
FY D8109
FY D7108
FY 07108
S x¢1,600
GENERAL REVENUES
S
263,000
$
278,000
$
861,000
$
835,912
SPECIAL EVENTS& MARKETING REVENUES
$ 1;089,400
$
2,762,000
$
2,319,430
$
1,920,000
$
2,149,717
MAINTENANCE REVENUES
S 585,'000
S
585,000
S
789,1500
S
585,000
S
585,000
RESERVE FUND TRANSFER
$ 450,600
TOTAL REVENUES
\ �$
3,610,000
j
3,366,430
j
3,366,000
$
3,570,629
$ 2,366,000
EXPENSES
ADMINISTRATIVE EXPENSES
$ 667,435
S
810,375
S
643,320
$
733,150
S
616,987
SPECIAL EVENTS & MARKETING EXPENSES
S 671,295
S
' 1,638,7DO
S
1,543,705
S
1,399,900
S
1,637,338
MAINTENANCE EXPENSES
$ 1,027,270
S
1,160,925
S
976,970
S
1,232;950
S
903,664
TOTAL EXPENSES
S
3, 1T1,000
S
3,163,996
S
3,366;000
i
3,157,989
S 2,366,000
DEPRECIATION EXPENSES
S
S
S
220,000
i
S
211,150
$
NET INCOME
$
S
2,434
$
$
201,490
S 1,45D,000
BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS
S
4,000,000
i
S
3,250,000
TOTAL CAPITAL IMPROVEMENTS
; 1,450,000
S
4,000,DOD
;
S
3,250,000
5
TOTAL NET BUDGET
5
5
S
$
130ARD DESIGNATED RESERVE FUND
$ 1,000,000
'Projections based on actual and known expenses through April 30, 2009
33
Gm
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
REVENUE COMPARISON
AUDITED ACTUAL FV 07/08
D REQUESTED BUDGET FY 09110
GENERAL REVENUES SPECIA%EVENT5 8 MAINTENANCE REVENUES RESERVE FUND
MARKETIN(3.REVENUES TRANSFER
EXPENSE COMPARISOY
® AUDITED ACTUPL FY 07,08
D REQUESTED BUDGET FY 09/10
ADMINISTRATIVE EXPENSES SPEML EVENTS & MARKETING MAINTENANCE EXPENSES
EW'ENSES
35
BAYFRONT PARK MANAGEMENT TRUST
ORGANIZATIONAL CHART
FISCAL. YEAR ' 09 -'10
36
0