HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
Y, CAA
FILE ID. 01010
Date: 08/12/2009 Requesting Department: Purchasing
Commission Meeting Date: 09/24/2009 District Impacted: All Law Department
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance . ❑ Discussion Item Matter ID No.
❑ Other
Subject: Rescission of Award to D'Laly Catering Corporation; and Award to Greater Miami Caterers
Inc., for Invitation for Bid 122066 for Snacks for After School Program.
Purpose of Item:
The nature of this item is to rescind the award to D'Laly Catering Corporation due to the closing of
its' business for the provision of Snacks for After School Program, and award of the bid to Greater
Miami Caterers, Inc., the second lowest responsive and responsible bidder, for an initial contractual
period of one (1) year with options to renew for two (2) additional one year periods. Allocating funds
from the various sources of funds of the user department, subject to availability of funds and
budgetary approval at the time of need.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
If using or receiving capital funds
Gra
Pur
Chi
Final Approvals
(SIGN AND DATE)
Budget
Risk Managemen
Dept. Director-' -�
F�
City Manager
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On February 26, 2009, the Miami City Commission awarded an Invitation to Bid (No. 122066) to
D'Laly Catering Corporation, pursuant to Resolution No. R-09-0082, for the procurement of Snacks for
After School Program, on an as needed contractual basis, for an initial contract period of one (1) year,
with the options to renew for two (2) additional one (1) year periods. In a letter dated August 3, 2009,
D'Laly Catering Corporation notified the City of Miami that it was no longer in business and therefore
unable to continue supplying the goods and services contracted under IFB 122066, Snacks for After
School Program.
The second lowest bidders, David's Food & Fun, Inc., d/b/a Dixie Catering and Greater Miami Caterers,
Inc., are tied at $0.88 per after school snack. Pursuant to Section 2.16, Tie Bids, of IFB 122066, Snacks
for After School Program, "a Bid received from a business that certifies that it has implemented a drug-
free workplace program shall be given preference in the award process". The Purchasing Department
has conducted its' due diligence in determining that only Greater Miami Caterers, Inc., has implemented
a drug-free workplace program and is therefore recommending a rescission of award to D'Laly Catering
Corporation and award to Greater Miami Caterers, Inc., the second lowest responsive and responsible
bidder per bid specifications. The approximate total annual spend is $245,088.
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