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HomeMy WebLinkAboutExhibit 5Prolrram Narrative (Attachment I Project objectives The City of Miami Police Department (MPD) understands first hand the goal of The American Recovery and Reinvestment Act (ARRA) to create _jobs in order to make sworn law enforcement more available on the street in an effort to reduce and prevent crime. MPD's strategy is designed to enhance and strengthen existing detection, apprehension and protection efforts which will subsequently decrease violent crime. In order to accomplish this daunting task, it has become increasingly apparent that there must be a sufficient number of civilian staff to support Officers. These personnel are valuable resources, critical to the success of apprehending and convicting violent and non-violent offenders. To maintain law enforcement efforts and strategies, the positions of Information Technology Technicians, Senior Staff Analyst, Accountant, Crime Analysts, Administrative Assistants and Aides, and Maintenance Mechanics are paramount. Also essential to these efforts is cutting edge technology. As of 2003, Miami was the fifth poorest City in the nation (US Census Bureau, American Community Survey), In February of 2009, the City of Miami had an unemployment rate of 9.4%. Also disturbing, the City of Miami is the 3`d most dangerous City in the nation (Forbes 2009). In 2008, Miami had 63 homicides, 42 forcible rapes, 2,415 robberies, 3,151 aggravated assaults, 4,941 burglaries, 13,591 larcenies and 3,666 motor vehicle thefts. Miami had 33 hornicides this year to date (20 unsolved), representing an increase of 50% by May of 2009. According to the Bureau of Justice Statistics (2006), 56% of violent offenders were repeat offenders. I-1istoricall y, studies have shol,�rn a correlation between poverty, unemployment and crime. As crime rates rise, many Police agencies find themselves without fundamental resources to reduce Page I of 10 and prevent crime. It is imperative that Police Officers on the front line have the tools necessary to arrest and detain offenders, reducing the number of criminals free to commit more crimes. To enable Police Officers to be more available to keep up with and counter the increase in crime as a direct result of the current economic climate and resulting chronic unemployment, MPD will hirel4 civilian staff; 2 Crime Analysts; 2 IT Technicians III; 1 Senior Staff Analyst; I Accountant; 3 Administrative Assistants; 3 Administrative Aides II and 2 Maintenance Mechanics. MPD will be more accessible to make the intensive efforts necessary to protect our most vulnerable communities and populations. Deliverables include; 1) Number of jobs created; 2) An increase in essential service delivery; 3) Increased efficiency. Organization Capabilities and Competencies Chief Jolun F. Timoney oversees the City of Miami Police Department. Chief Timoney holds two Master's degrees. He was appointed in 2008 after previously serving as the Police Commissioner for the Philadelphia Police Department with 7,000 sworn Police Officers and 900 civilian staff and as First Deputy Commissioner, the second highest rai-ik in the New York City Police Department. The City of Miami has 1,215 sworn Police Officer positions. During his first year as Miami Police Chief, he was able to strengthen the Department's sense of integrity by revising procedures for greater accountability, implementing one of the most progressive policies in the country on the use of deadly force by Police Officers and reducing the number of police shootings of civilians. He is the recipient of over 65 Department Medals. Deputy Chief Frank G. Fernandez, Chief of Operations joined MPD in 1986. He is currently entrusted with leading the patrol and investigation components of the agency, There are over 1,000 police officers under his supervision in specialized areas such as, District level patrol, the Specialized Operations Section, Communications, Community Relations, the Office of Page 2 of 10 Emergency Management and Homeland Security. Deputy Chief Fernanclez and his staff created management systems to provide enhanced tools to sworn officers. Numerous strategies and refined policies were put into effect to make the Division more responsive to the public as well as Officers. For example, COMPSTAT established bi-montlily meetings designed to identify and eliminate administrative obstacles that impact crime fighting; in 2008, the backlog of police reports was successfully eliminated and a new computerized staffing system was implemented to ensure a sufficient number of patrol officers were deployed daily, Deputy Chief Fernandez holds a Bachelor of Arts Degree in Personnel Management and a Master's Degree in Human Resources Management. Assistant Chief Thomas W, Cannon is responsible for the Criminal Investigations Division, supervising and managing a multitude of investigative units ranging from personal and property crimes to narcotics investigations and money laundering. The Division is comprised of the Criminal Investigations Section and the Special Investigations Section, He is responsible for the deployment of approximately 200 detectives and civilian personnel, equipment and resources required to investigate major and capital felony crimes. Assistant Chief Cannon holds a Bachelor of Arts Degree and has received numerous awards and commendations, of special note; The Purple Heart, The Administrative Division is under the direction of Assistant Chief Adam L. Burden II. Chien Burden manages an operating budget of over $100 million, which supports a Department of over 1,431 sworn and civilian staff. The Administration Division staff engages in a broad spectrum of specialties, ranging from providing crime mapping support for the Department's leadership to police officer recruitment and training. The Division is comprised of the Business Management, Information Technology Support, and Personnel Resource Management which Page 3 of 10 includes the Training Unit, Property and Support Services Sections. Chief Burden holds a Master's Degree in Public Management from St, Thomas University, Crime Analysts study the evidence collected, providing Police Officers with the information necessary to apprehend criminals for prosecution. The IT Technicians will perform the highly specialized work of installing, administering and maintaining cutting edge technology as it is developed and acquired. The Senior Staff Analyst, through study and analysis determines the most effective and productive methods to be used for the performance of essential functions. The Accountant maintains personnel budget controls and internal services funds. Administrative Assistants and Aides are involved in problem solving and decision making as well as responsible for specialized functions. They may also deal with special administrative problems and the development of improved systems and procedures designed to improve the efficiency of the agency. In addition to the day to day operation of the Miami Police Depar-tment, Chief Timoney, Deputy Chief Fernandez and Assistant Chiefs Burden and Cannon will oversee the Miami Police College and Miami -Dade Public High School for Law Studies, Homeland Security and Forensic Sciences. This facility will be the first of its kind in the world. It will house the International Institute for Democratic Policing which will feature state of the art, multi-purpose classrooms and temporary living quarters for students from various countries. As a result of this expansion, the hiring of two Maintenance Mechanics will provide the necessary slcilled trades work in carpentry, painting, electricity, plumbing and inasonry. Miami Police College and Miami -Dade Public High School for Law Studies, Homeland Security and Forensic Sciences will fall under the auspices of the Training Unit. This Unit assesses the needs of police personnel and provides mandatory, in-service and specialized Page 4 of 10 training for all employees. They coordinate the training for police recruits at the School of .Justice at Miami -Dade College. In-service training is provided on subjects such as juvenile/sexual investigations, human diversity, line supervision, and field force training. The Training Unit also conducts annual firearm qualifications, Region XIV courses for outside agencies, sessions of Officer Survival training and supervised recruit training for Basic Law Enforcement classes. The Training Staff also develops training courses and videos on the proper use of OC spray and electronic control devices, dignitary protection, knife defense, officer survival, and armed confrontations. In an effort to assist police employees to further their educational endeavors, the Training Unit coordinates continuing education classes with Florida International University, St, Thomas University, Barry University and Miami -Dade College, The Information Technology Support Section works diligently throughout the year maintaining a secured and reliable network, fast and efficient support and maintenance of computer systems and radio equipment as well as the accurate reporting of crime information and data. The Communications Technical Support Unit transitioned departmental computers From PADCOM to NetMotion, This upgrade for internet connection now allows for the use of Pocket PC phones to connect to the police network. As required by all ARRA grants, the tracking of all draw downs and expenditures will be kept separately from all other funding. Those hired under this grant, if funded, will be assigned a special separate payroll code to identify their source of pay. Any hardware and software purchased will be tracked and documented with receipts. On a fiscal level, grant expenditures are reviewed by the City's Budget Office for compliance and fund eligibility. Expenditures are reviewed by Certified Public Accountants with experience PSI C1 5 �f I n in government finances. The Finance Department is responsible for grants monitoring; they manage the City's accoLuIts payable, general ledger, and prepare the City's annual financial statement. The City will serve as fiscal agent and it manages millions of dollars in federal, state, and local grants. Expenses will be handled by the Finance Department, awarded the Certificate of Achievement for Excellence in Financial Reporting, The Department was assessed by the Commission on Accreditation for Law Enforcement Agencies and received its re -accreditation in March of 2009. Program Activities The City of Miami will implement expedited hiring processes for positions funded through this ARRA grant. MPD will hire two Crime Analysts, two Information Technology Technicians, one Senior Staff Analyst, one Accountant, three Administrative Assistants, tlu•ee Administrative Aides and two Maintenance Mechanics, for a total of fourteen new positions as a result of JAG funding through ARRA, Additionally, the MPD will spend approximately half a million dollars from this funding in acquiring and upgrading both hardware and software technology. The purchase of state of the art technology will provide sworn and civilian personnel with the ability to be more effective and efficient and will enhance our law enforcement personnel capability to remain safe while out on the street. The effectiveness cf the positions hired with ARRA funds will be evaluated and their impact on violent and non-violent crime will be documented, MPD has every confidence that the positions will be maintained by incorporation in the Unit's budget or funds from the City of Miami's general fund. Page 6 of 10 MPD will follow the official hiring policy for the City of Miami, This process includes recruiUl�ent application, screening and hiring. The City of Miami prides itself on being a culturally diverse workplace, committed to equal opportunity. All efforts will be made to incorporate the new positions as pari of units's budgets or general fund. The positions being considered for funding under this grant will all positively impact MPD's ability to perform its responsibilities and commitment to its mission: "...to make our city a place where all people can live, work and visit safely without fear." As a result of JAG funding and other related Justice Funds, MPD will continue to coordinate efforts with federal, state and local law enforcement agencies. In November of 2008, MPD's Office of Emergency Management/Homeland Security spearheaded the first regional Operation Transit Shield that included over two dozen federal, state and local law enforcement agencies to educate the community on the "Seven Signs of Terrorism", In December 2008, MPD partnered with the State Attorney's Office and implemented a pilot program called "Menace to Society", targeting drug dealers. The MPD Marine Patrol coordinated a comprehensive training program with the Florida Fish and Wildlife Conservation Commission (FWC) which resulted in the model being used by FWC for a statewide initiative. Engaging residents, private and business members of the neighborhood is critical to the success of MPD, Established partnerships include the United States Attorney's Office, The Department of Drug Enforcement Administration, The FBI, The State Attorney's Office, Florida Department of Law Enforcement, the City of Miami Office of the Mayor, Miami -Dade Mayor's Office, Miami -Dade Police Department, Miami -Dade Public Schools, the City of Miami Homeless Assistance Program, the City of Miami Neighborhood Enhancement Team and residents of the City of Miami. Pate 7 of 10 MPD certifies its ability to comply with the reporting requirements of the American Recovery and Reinvestment Act of 2009. Attached please find the executed Certification for ARRA Reporting Requirements and the General Certification as to Requirement for Receipt of Funds for Infrastructure Investments. Each position will be evaluated as the grant period progresses to ensure that they are meeting the goals of the Recovery Act, The findings and outcomes identified as a result of filling these positions will be reported as required under the Recovery Act grants via programmatic and financial reporting done quarterly and within ten (10) calendar days after the end of each calendar quarter. Project Timeline: Activity 20 09 Months: J F M A M J J A S O N D Submit application ❑ ❑ ❑ ❑ z ❑ ❑ El El❑ ❑ ❑ Award notification ❑ ❑ ❑ ❑ ❑ ❑ ® ❑ ❑ ❑ ❑ ❑ Commission acceptance of grant ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ® ❑ ❑ ❑ Start of project ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ® ❑ ❑ Advertise positions ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Prepare specs for purchases ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Quarterly Reports ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Activity 20 1 0 Months: J F M A M J J A S O N D Accept applications z ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Advertise bids ® ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Process applications ❑ z ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Process bids ❑ ® ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Interview for positions ❑ ❑ ® ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Choose lowest bidder ❑ ❑ ® ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Screen applicants ❑ ❑ ❑ ® ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Have City Commission accept bid ❑ ❑ ❑ ® ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Hire applicants ❑ ❑ ❑ ❑ ® ❑ ❑ ❑ ❑ ❑ ❑ ❑ Prepare purchase requests ❑ ❑ ❑ ❑ z ❑ ❑ ❑ ❑ ❑ ❑ [] Page 8 of 10 Positions ar•e filled ❑ ❑ ❑ ❑ ❑ ®It J J ❑ ❑ ❑ ❑ Issue purchase orders ❑ ❑ ❑ ❑ ❑ © ® ® ❑ ❑ ❑ ❑Quarterly Reports M ❑ ❑ M ❑ ❑ ❑ ❑ ❑ M ❑ ❑ Activity 2011 IMonths; J F M A M J J A S O N I) Data collection begins © ® ® ® ® M ® ® © M Act: N/A Purchases are made ® ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Computers are received ❑ ❑ ❑ M M ❑ ❑ ❑ ❑ ❑ ❑ ❑ Computers are distributed ❑ ❑ ❑ ❑ M M M ® M M ® ❑ Quarterly Reports M ❑ ❑ M ❑ ❑ M ❑ ❑ [� ❑ ❑ Performance Measures Objective Performance Measure Data the Grantee Provides Description for 3-Alonth Reporting (Plain language Period explanation of what exactly is hero rovided Recovery Number of jobs retained How many jobs were N/A Act: N/A prevented from being Preserving eliminated with the jobs. Recovery Act funding during this reporting period? N/A How many jobs that were N/A eliminated within the last 12 months were reinstated with Recovery Act funding? N/A Recovery Number of jobs created (by How many jobs were created These positions Act: type) due to Recovery Act with Recovery Act funding Avill be added to Creating funding. Fourteen this reporting period? assist Police jobs. (2) Crime Analysts I'ow-teen Officers -Nvith (2) IT Technicians III (2) Crime Analysts preventing and (1) Senior Staff Analyst (2) IT Technicians III reducing violent (1) Accountant (1) Senior Staff Analyst crimes and to (3) Administrative (1) Accountant enhance their Assistants (3) Administrative technology (3) Administrative Aides II Assistants capabilities. (2) Maintenance (3) Administrative Aides II Mechanics (2) Maintenance Mechanics Page 9 of 10 Increase in Percent of units that report Number of units that report Essential service essential increase in service delivery, increased efficiency. delivery will be service as evidenced by improved Three increased by 25%. delivery response time to calls, length Total number of units. IYIPD will ensure of time between calls and Three that all Units investigations, number of report data to crimes solved and number of determine better arrests: 60%. service delivery as a result of additional support staff. Increased Percent of units that report Number of units that report MPD will ensure efficiency increased efficiency, as increased efficiency. that all Units evidenced by improved Three report data to response time to calls, length Total number of units, determine of time between calls and Three increased efficiency investigations, number of as a result of crimes solved and number of additional support arrests: 60%. staff. Page 10 of 10