HomeMy WebLinkAboutLegislationFile Number: 09-00903
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING AN INCREASE IN THE CONTRACT AWARDED TO TRAN
CONSTRUCTION INC., FOR ADDITIONAL WORK NECESSARY FOR THE
PROJECT ENTITLED "MELREESE CLUBHOUSE AND RESTAURANT, B-30566",
IN AN AMOUNT NOT TO EXCEED $619,202.58, THEREBY INCREASING THE
CONTRACT FROM $3,662,148, TO A TOTAL AMOUNT NOT TO EXCEED
$4,281,350.58; ALLOCATING FUNDS FOR SAID INCREASE, FROM CAPITAL
IMPROVEMENT PROJECT NO. B-30566; FURTHER AUTHORIZING THE CITY
MANAGER TO EXECUTE AMENDMENT NO. 1., IN SUBSTANTIALLY THE
ATTACHED FORM, FOR SAID PURPOSE.
WHEREAS, twelve (12) bids were received by the Office of the City Clerk on August 4, 2008, for
construction services for the project entitled "Melreese Clubhouse and Restaurant Facility, B-30566
("Project"), pursuant to formal Invitation for Bids No. 07-08-017, issued June 18, 2008; and
WHEREAS, Tran Construction, Inc., was the lowest responsive and responsible bidder pursuant to
said bids, submitting a bid in the amount of $3,662,148, for the scope of work, to construct a new
Melreese Golf Course Club House and Restaurant Facility in two Phases, with Phase I consisting of
the construction of the clubhouse, tennis shelter, and receiving area and golf cart parking area
including all necessary utilities and Phase If consisting of the removal of the existing trailers and tent
canopies and removal and capping of existing abandoned utilities; and
WHEREAS, on September 17, 2008, pursuant to Resolution No. 08-0463, the City Manager
entered into an Agreement with Tran Construction in the amount of $3,662,148, for the scope of work;
and
WHEREAS, though the Project was not originally contemplated to be Leadership in Energy and
Environmental Design ("LEED") certified, it was determined to be in the City of Miami's best interest,
as part of the Mayor's initiative to promote Green Building practices, to pursue LEED Certification;
and
WHEREAS, thus, LEED-related revisions to the plans and subsequent change -order items are
now necessary; and
WHEREAS, the LEED change order items, totaling $233,191.58, include: dimming controls,
HVAC equipment, storefront changes, additional landscaping, electrical revisions, and ductwork
changes; and
WHEREAS, an additional $386,011 for equipment build -out is also required, which will be
primarily funded by the $350,000 contribution from the Miami Sports and Exhibition Authority,
accepted July 23, 2009, pursuant to Resolution No. 09-0386, for this purpose; and
City of Miami Page I of 2 Printed On: 8/31/2009
City of Miami
Legislation
Resolution
File Number: 09-00903
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING AN INCREASE IN THE CONTRACT AWARDED TO TRAN
CONSTRUCTION INC., FOR ADDITIONAL WORK NECESSARY FOR THE
PROJECT ENTITLED "MELREESE CLUBHOUSE AND RESTAURANT, B-30566",
IN AN AMOUNT NOT TO EXCEED $619,202.58, THEREBY INCREASING THE
CONTRACT FROM $3,662,148, TO A TOTAL AMOUNT NOT TO EXCEED
$4,281,350.58; ALLOCATING FUNDS FOR SAID INCREASE, FROM CAPITAL
IMPROVEMENT PROJECT NO. B-30566; FURTHER AUTHORIZING THE CITY
MANAGER TO EXECUTE AMENDMENT NO. 1., IN SUBSTANTIALLY THE
ATTACHED FORM, FOR SAID PURPOSE.
WHEREAS, twelve (12) bids were received by the Office of the City Clerk on August 4, 2008, for
construction services for the project entitled "Melreese Clubhouse and Restaurant Facility, B-30566
("Project"), pursuant to formal Invitation for Bids No. 07-08-017, issued June 18, 2008; and
WHEREAS, Tran Construction, Inc., was the lowest responsive and responsible bidder pursuant to
said bids, submitting a bid in the amount of $3,662,148, for the scope of work, to construct a new
Melreese Golf Course Club House and Restaurant Facility in two Phases, with Phase I consisting of
the construction of the clubhouse, tennis shelter, and receiving area and golf cart parking area
including all necessary utilities and Phase If consisting of the removal of the existing trailers and tent
canopies and removal and capping of existing abandoned utilities; and
WHEREAS, on September 17, 2008, pursuant to Resolution No. 08-0463, the City Manager
entered into an Agreement with Tran Construction in the amount of $3,662,148, for the scope of work;
and
WHEREAS, though the Project was not originally contemplated to be Leadership in Energy and
Environmental Design ("LEED") certified, it was determined to be in the City of Miami's best interest,
as part of the Mayor's initiative to promote Green Building practices, to pursue LEED Certification;
and
WHEREAS, thus, LEED-related revisions to the plans and subsequent change -order items are
now necessary; and
WHEREAS, the LEED change order items, totaling $233,191.58, include: dimming controls,
HVAC equipment, storefront changes, additional landscaping, electrical revisions, and ductwork
changes; and
WHEREAS, an additional $386,011 for equipment build -out is also required, which will be
primarily funded by the $350,000 contribution from the Miami Sports and Exhibition Authority,
accepted July 23, 2009, pursuant to Resolution No. 09-0386, for this purpose; and
City of Miami Page I of 2 Printed On: 8/31/2009
File Number. 09-00903
WHEREAS, Amendment No. 1, in substantially the attached form, addresses these change order
items, and increases the contract value by an amount not to exceed $619,202.58, with funds currently
available in Capital Improvement Project ("CIP") Account B-30566;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. An increase in the contract awarded to Tran Construction Inc., for additional work
necessary for the Project, in an amount not to exceed $619,202.58, thereby increasing the contract
from $3,662,148 to a total amount not to exceed $4,281,350.58, is authorized, with funds for said
increase, allocated from CIP No. B-30566.
Section 3. The City Manager is authorized{1) to execute Amendment No. 1, in substantially the
attached form, for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2)
APPROVED AS TO FORM AND CORRECTNESS:
- Mao
JULIE 0. BRID
CITY ATTORNEY
Footnotes:
(1) The herein authorization is further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
{2) If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 Printed On, 8/31/2009