HomeMy WebLinkAboutLetterU.S. Department of Justice
Office of Community Oriented Policing
Office of the Director
1100 Vermontftvenue, N. W.
Washington, DC 20330
July 28, 2009
Chief John Timoney
Miami, City of
400 NW 2nd Avenue
Miami, FL 33128
Re: COPS Hiring Recovery Program Grant # 2009RJWX0026
ORI#: FLO1306
Dear Chief Timoney:
LTJ
AUG 0 5 2009
SECTION
Miami, t -1a
A I a 0 y 2009
RECEIVED
Once again, I would like to congratulate you on receiving a COPS Hiring Recovery Program
(CHRP) award. Your award is for 50 officer positions and $11,086,850 in federal funds over a three-
year grant period. Your agency may now begin hiring or rehiring officers to fill CHRP grant -funded
positions.
Enclosed in this package is your grant award. The Award Document must be signed and
returned to the COPS Office within 90 days to officially accept your grant. The Frequently
Asked Questions (FAQ) document included in this package should be helpful in answering any
questions you may have about accepting your award, or requesting additional time to do so.
Beginning on the reverse side of your Award Document, you will find a total of three pages
of CHRP Grant Terms and Conditions. You should read and familiarize yourself with all 16 terms
and conditions that apply to your CHRP award.
A supplemental online award package for CHRP grantees can be found at
http://www.cops.usdoi.gov/Default.asp?Item=2271. We strongly encourage you to visit this site
immediately to access a variety of important and helpful documents associated with your award,
including the CHRP Grant Owner's Manual, which specifies the terms, conditions, and requirements
of your grant. Also, within a few weeks you should receive an important package from the Office of
the Chief Financial Officer, Office of Justice Programs, which will contain the forms and instructions
necessary to begin drawing down funds for your grant.
As mentioned at the time of announcement, each CHRP application was subject to a thorough
review, and some of your application information may have been updated or corrected from the
original version submitted to COPS. If you have not yet done so, please access your application at
http://www.coops.usdoj.gov/Defaull.asp?ltem=464, and print and maintain a final copy for your
records (if you are unable to print a copy of your application, please contact the COPS Office at
800.421.6770).
The Financial Clearance Memorandum (FCM) and Final Funding Memorandum (FFM)
included in this package reflect allowable costs and amounts under your award. The FCM specifies
the amount of COPS Hiring Recovery Program funds awarded to your agency for officer salaries and
approved benefits, while the FFM contains the final officer salary and fringe benefit categories and
amounts for which your agency was approved. Please review both documents carefully, as your
agency may only be reimbursed for the amounts and approved cost categories indicated.
As a reminder, under CHRP all positions awarded (or an equal number of veteran officers)
must initiate or enhance community policing in accordance with the community policing plan as
described within Section 5 of your application. If for any reason your agency finds that your
community policing plans have significantly changed from those outlined in your application (e.g.,
because you received fewer officers than originally requested and thus must alter the scope of your
community policing plans), please revise the plan accordingly and submit it to the COPS Office for
review and approval. You should also contact the COPS Office if, for any reason, you need to modify
your grant award. This includes any reallocation of your awarded positions across the three primary
hiring categories (i.e., new hires, rehires of officers laid off pre -application, and rehires of officers laid
off or scheduled to be laid off post -application).
As explained at the time of grant application, there are significant reporting requirements on
the use of CHRP funds. In addition to quarterly financial and programmatic progress reports
submitted to the COPS Office, CHRP grantees are also required to submit quarterly Recovery Act
reports within 10 days after the end of each calendar quarter to www.FederalReporting.gov. These
Recovery Act reports will be made available to the public on www.Recovery.aov. All grantees must
be registered as authorized users prior to submitting reports to www.FederalReporting_gov. The
registration function on www.FederalReportina.gov will be available no later than August 26, 2009.
Please note that registration with this website also requires users to be registered with the Central
Contractor Registration (CCR) and have a Dun & Bradstreet Data Universal Numbering System
(DUNS) number. Registering with CCR and obtaining a DUNS number take additional processing
time, so your agency should take immediate steps to meet these requirements in advance of
registration with www.FederalReportine.gov. For additional information on CCR and DUNS, please
refer to the CHRP Grant Owner's Manual at bllp://www.cops.usdoi.gov/Default.asp?ltem=2270.
Finally, please remember that grantees must retain all sworn officer positions awarded under
the CHRP grant for a minimum of 12 months following the 36 -month federal funding period. The
retained CHRP-funded position(s) should be added to your law enforcement budget with state and/or
local funds, over and above the number of locally -funded positions that would have existed in the
absence of the grant. In your CHRP grant application, your agency was required to affirm that it plans
to retain the additional officer positions awarded following the expiration of the grant, and to identify
the planned sources of retention funding. If, during the life of the grant, you have questions regarding
the retention requirement or your retention funding sources, please contact the COPS Office for
assistance.
Once again, congratulations on your CHRP award. If you have any questions about your
grant, please do not hesitate to call the COPS Office Response Center at 800.421.6770.
Sincerely,
T6L25,7-c�
David M. Buchanan
Acting Director