HomeMy WebLinkAboutCHRP PROGRAM REQUESTCOPS Hiring Recovery Program (CHRP) rage I 0L.)
COPS Hiring Recovery Prot -,ram (C
Attachment to SF -424
Section 3: CHRP PROGRAM REQUEST
Your agency may apply for COPS funds to use on or after the official grant award start date to hire new, additional
officer positions (including filling existing unfunded vacancies) or rehire officers who have already been laid off, or
are currently scheduled to be laid off on a future date, as a result of state, local or tribal budget reductions. Please
base your application request on your agency's current anticipated needs for funding in these primary categories.
Please also be mindful of the initial three year grant period and your agency's ability to fill and retain the officer
positions awarded, while following your agency's established hiring policies and procedures.
As described in detail in the CHRP Application Guide, it is imperative that applicants understand that the COPS
statute nonsupplanting requirement mandates that CHRP funds may be used only to supplement (increase) a
grantee's law enforcement budget for sworn officer positions and may not supplant (replace) state, local, or tribal
funds that a grantee otherwise would have spent on officer positions if it had not received a CHRP award. This
means that if your agency plans to:
a. Hire new officer positions (including filling existing officer vacancies that are no longer funded in your
agency's budget): It must hire these additional positions on or after the official grant award start date, above
its current budgeted (funded) level of sworn officer positions, and otherwise comply with the nonsuppianting
requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual;
b. Rehire officers who have already been laid off (at the time of application) as a result of state, local, or tribal
budget cuts: It must rehire the officers on or after the official grant award start date, maintain documentation
showing the date(s) that the positions were laid off and rehired, and otherwise comply with the
nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's
Manual;
c. (c) Rehire officers who are (at the time of application) currently scheduled to be laid off on a future date as a
result of state, local, or tribal budget cuts: It must continue to fund the officers with its own funds from the
grant award start date until the date of the scheduled lay-off (for example, if the CHRP award start date is
September 1 and the lay-off is scheduled for November 1, then the CHRP funds may not be used to fund
the officers until November 1, the date of the scheduled lay-off), identify the number and date(s) of the
scheduled lay-off(s) in this application [see below], maintain documentation showing the date(s) and reason
(s) for the lay-off, and otherwise comply with the nonsupplanting requirement as described in detail in the
CHRP Application Guide and Grant•Owner's Manual. [Please note that as long as your agency can
document the date that the lay-off(s) would occur if the CHRP funds were not available, it may transfer the
officers to the CHRP funding on' or immediately' after the date of the lay-off without formally completing the
administrative steps associated with a lay-off for each individual officer.)
Documentation that may be used to prove that scheduled lay-offs are occurring for local economic reasons
that are unrelated to the availability of CHRP grant funds may include (but are not limited to) council or
departmental meeting minutes, memoranda, notices, or orders discussing the lay-offs; notices provided to
the individual officers regarding the date(s) of the lay-offs; and/or budget documents ordering departmental
and/or jurisdiction -wide budget cuts. These records must be maintained with your agency's CHRP grant
records during the grant period and for three years following the official closeout of the CHRP grant in the
event of an audit, monitoring, or other evaluation of your grant compliance. The following tips are designed
to help comply with the program and financial requirements associated with the administration of your grant.
https://www.cops,usdoj.gov/chrp/Section3.aspx' 4/14/2009
COPS Hiring Recovery Program (CHRP) Page L of S
When completing the questions below, please base your responses on your agency's current (at the time of
application) needs for funding in the three hiring categories (new hires, rehires of previously laid off officers, and
rehiring officers who are scheduled to be laid off on a specific future date). CHRP grant awards will be made for
officer positions requested in each of these three categories and recipients of CHRP awards are required to use
awarded funds for the specific categories'awarded.
During the review of your agency's application, if the COPS Office reduces the number of positions you requested
in the application, the COPS Office may contact you to obtain a new number of officer positions requested in each
category,
*How many COPS officer positions is your agency requesting (total)? 75
*How many of the positions do you anticipate will be:
a. To hire new, additional officer positions (including to fill existing vacancies that are no longer funded in your
agency's budget)? 75
b. To rehire officers who have already been laid off (at the time of application) as a result of state, local, or
tribal budget reductions? 0
c. To rehire officers who are (at the time of application) currently scheduled to be laid off on a specific future
date as a result of state, local, or tribal budget reductions?
0 (# Positions)
Dde'of the scheduled lay-off for these officers
If your agency has planned multiple future lay-off dates, please use the additional space below:
(# Positions)
Date of the scheduled lay-off for these officers
0 (# Positions)
Date of the scheduled lay-off for these officers
Special Reminder for Rehired Officers:
The CHRP program awards funding based on your agency's entry-level salary and benefit package. Any additional
(higher than entry-level) salary and benefits expenses for rehired officers must be paid by your agency.
Certification Regarding Scheduled Lay -Offs:
If your agency plans to use CHRP funds to,rehire officers who are currently scheduled to be laid off on a future date
(under category c above), please certify (by Checking thq appropriate boxes) to the following:
*Certification:
My agency has and will maintain documentation showing the date(s) of the scheduled lay-off(s) and
demonstrating that the scheduled lay-off(s) is/are occurring for fiscal reasons that are unrelated to the availability or
receipt of CHRP grant funds (as described above).
https://www.cops,usdoj.gov/chrp/Section3.aspx 4/14/2009
COPS Hiring Recovery Program (CHRP) rage ui
My agency will use its own funds to continue funding these officers until the scheduled date(s) of the lay-off(s)
and will use CHRP funds to rehire these officers only on or after the scheduled date of the lay-off(s).
My agency recognizes that the CHRP program provides funding based on our entry-level salary and benefits
package and that any additional costs for rehired officers beyond entry-level are our responsibility to pay with other
sources of funding.
If an applicant receives an award, and after receiving the awards needs to change the hiring categories, it must
request a post -award grant modification to change the categories of hiring and receive prior approval before spending
CHRP funding by calling the COPS Response Center at_1-800-421-6770.
The American Recovery and Reinvestment Act (Recovery Act) requires grantees to report their financial and
programmatic progress within 10 days after the end of each calendar quarter. The Recovery Act reporting
requirements are in addition to quarterly financial status report and quarterly programmatic progress report
requirements. The COPS Office plans to request information from grantees consistent with Section 1512 of the
Recovery Act, including collecting information on the number of new jobs created and the number of jobs preserved
using CHRP funding. Awarded agencies will be required to submit information in a timely manner as a condition of the
award. The COPS Office is then required to post data from grantee reports to Recovery.gov. Please be advised that
the submission of programmatic and financial reports on a timely basis is a significant condition of the CHRP grant
and a violation of the grant requirement may result in termination of grant funding or other remedies.
In order to aid in compliance with the reporting requirements, awarded agencies should be prepared to track and
report CHRP funding separately from other funding sources (including other COPS and federal grants) to ensure
accurate financial and programmatic reporting on a timely basis. Your agency should ensure that you have financial
internal controls in place to monitor the use of CHRP funding and ensure that its use is consistent with grant terms
and conditions. Good practices in this area would include written accounting practices, an accounting system that
tracks all drawdowns and grant expenditures, and the ability to track when each CHRP position funded is filled or
vacant (including if the position was for a new hire or a re -hire).
Previous Save Next
- Reminder:
To save your data, click the "Save" or'_Next" button. If you don't do this before returning to the previous page, your
Page 10 of 21
ORECOVEIRX GOV
Helpful Hints I CHRP Home I Application Guide 1 424 Instructions I CHRP Application (PDF) I Nonsupp1gDtinq FAQ
Retention FAQ's I Program and Financial Requirements
https://www.cops.usdoj.gov/chrp/Section3.aspx 4/14/2009