HomeMy WebLinkAboutPre Summary Form;n „� •. AQQENRA YTFIM SUMMARY FORM
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FILL ID.,
late:G/20117 Requesting Department: Pstyiic,r'aciiiti�s �L►s7 SEB �� Ern
Commission Meeting nate: 3/08/200 District impacted: n/a
Type: 1'icsulution ❑ Ordinance Emergency Utdinanec ❑ Discussion Item
❑ Other. _
Subject, Lease Agreement with &Zt R. McN:uy,and 13e& Ms,&Nary, owners of 1 110_5W 22"j
meet, trl T t� office space i<:r use by QTWn Scarch and RescucjChy oE(vlittnii as Sponsaring_Agtn1 y),.
Purpose of Item:
A Resolution of the Miami City Conunissihn, with attachment,,, authorising the City Munagtr to
execute a U ase Agreement ("Lease"), in s'ubstandully the attached Corn, between the City of Miami
C"City") and Seat( R. McNary and Betty M. McNary, ("Lessor'), for the use o•t'3,900 square feet of
office space (the `Premises") located at 11$0 SW 224 Street in Miami -Dada County, Florida; said
I.etase to be for initial term of two years with an initial rental rete of $7,800 monthly ($93,600
annually) for th4 first year, with five 0) additional one (1) year options to renew, subject to budget
fouibitity, with rent increases oco'urzing annually alter the first year to be tapped at the lower of (`P1
or 3%; allocating funds therelirrc from Account No. 18-180001.04.1292.544000.194010 (:*chime!
FLMA/USAR 2006); with other terms and conditions as more particularly set lbrth in the l..ense;
further authorizing the City Maringe:• to approvc trod execute nan-;uhxtentivu nrncndnwn(n (o ;iuch
agreement as needed.
liaelcground Infor77777777
mation: See attached
udeet linuact Analysis,
No Is this Item relntcd to revenue?
Yes Is this item an expenditure? 1f so, please identify funding source below.
General Account tVv.
Sperlul l�euc'rzwe 9t t:nuttl Nu: 1 8-9 84003.04.1292 b440C)0 '? Ei4DlO (FEMA/ USAR 2!106]
CIP Prujoci Ali):
No Is this item funded by llomeland Defense/Neighborhood improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total lH7isctal Impact: $48,60Ofor rern it�gr.pf FY 2007
I tSIGN AND.f.�A•I'r)
tCuv,ny Of ft"fa`11'f,i^. lAUl11) fUAdti j
(.;rants N•,l�- --- Risk Managementa+
Purchn 'ng KIp___ _ Dept. Director (�
Chief City Manager
Pasc I of?
Z!BD/NUW A1ID:w0J3 GG:zt L00c-LZ-83�
Subject: Lease Agreement Willi Scott R. and Betty M. McNary, owners of 1150 SW 22`4 Street to rent
office space for use by Urban Search and Rescue (City of as Sponsoring Agency.
Background Information:
This Resolution will authorize the City Manager to enter into a two-year lease between the City of
Miami and Scott and Betty McNary, as owners, for office space for use by USAR — Urban Search and
Rescue.
USAR (Urban Search and Rescue) is a Federal Task Force ("Task Force") comprised of firefighters
from across the South Florida region. The Task Force is one of 28 identical task force teams in the
United States. These teams provide search and rescue to national disasters. Each team is comprised of
210 personnel. The City of Miami Fire Department (CMFD) is the Sponsoring Agency for the Task
Force. As the Sponsoring Agency, the CMFD is responsible for the operational readiness, command
and control, and administrative support required for the daily operation and emergency deployment of
this team.
The Task Force selected for its office a one-story building in close proximity to its warehouse containing
supporting equipment, located at 7`h Street and 110' Avenue Northwest. The office, located at 1150 SW
22° Street offers all of the necessary elements required to support the unique operational needs of the
Task Force, including various security requirements imposed by the U.S, Department of Homeland
Security, The office space is approximately 3,900 square feet, contains a kitchen, 6 assigned parking
spaces, and will be provided to USAR fully furnished. In addition to the two-year term, the lease
provides for five (5) one-year renewal options. The first year's rent will be $24.00 per square foot
($7,800 per month) and will be gross (landlord pays for taxes, insurance, electric, water, and janitorial).
Rent increases will occur annually, beginning in the second year, and be capped at the lower of CPI or
3%.
Funding: Funding for this space is completely allocated by the U,S. Department of Homeland Security
through the Urban Search and Rescue operational grants. These grants are annually recurring and
designed to support the administrative and operational needs of the program. There are no general funds
committed from the City of Miami or its Fire Department, This years allocation of $810,000 will safely
cover the first two-year commitment of this current lease.
Comparables: The Department of Public Facilities undertook a survey of comparable office spaces in
the vicinity of the selected office and found that the subject property's price of $24.00. was very
competitive given the office space's quality, convenience, and location. The six (6) parking spaces
further made this office relatively valuable. Furthermore, the industry standard is to require a five (5)
year minimum term. The subject property is allowing a two year term, with five (5) one year options to
renew.
In sum, of the other available properties surveyed in the area, this was selected based in its relative
affordability, its appropriate size, and its proximity to USAR's equipment warehouse located at 1151
NW 7'h Street, Miami, Florida. To summarize, comparative rental rates far office in the area were found
to be between $23 and $29 per square foot, The price of $24.00 per square for the selected property is
very reasonable, especially with increases being locked in at CPI or 3% annually.
Paee 2 of)