HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: c�340
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Date: 3/17/2009 Requesting Department: Purchasing
Commission Meeting Date:7L2_*2009 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Custodial Services, Citywide, IFB No. 106061
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a term contract for the provision of Custodial Services,
Citywide, with various vendors for an initial contractual period of two (2) years with the option to
renew for three (3) additional one (1) year periods, allocating funds from the various sources of funds
from the user departments and agencies, subject to the availability of funds and budget approval at
time of need.
Background Information:
The Purchasing Department has identified a need to establish a citywide contract for Custodial
Services. On January 7, 2009, the Purchasing Department issued Invitation to Bid No. 106061. As
required by the Procurement Code, the IFB was advertised on-line. On March 3, 2009, bids were due
and nine (9) bids were received. The Invitation for Bid listed twelve (12) groups by department and
the method of award was based on a group by group basis. The Purchasing Department is
recommending award to various vendors found to be the lowest responsive and responsible bidders, as
indicated within Attachment A. The total estimated annual amount is $1,881,516.62. In comparison
to the previous Custodial Services contract whereby the City expended an estimated amount of
$1,417,441.16 during the last contractual year, this contract represents a 26% increase primarily due
to the City of Miami Living Wage.
Budliet Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
Final Approvals
(SIGN AND DATE)
Budget
If using or receiving capital funds
Grants z7 L is Management
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Purchasing �Dept. Director
Chief City Manager
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