HomeMy WebLinkAboutR-09-0363Vop City of Miami
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Resolution: R-09-0363
File Number: 09-00787
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 7/23/2009
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO ACCEPT A REIMBURSEMENT GRANT IN
THE AMOUNT OF NOT TO EXCEED $600,000.00 FROM THE CHILDREN'S TRUST
(THE "TRUST") FOR SERVICE PARTNERSHIPS PROGRAM TO THE CITY'S
DEPARTMENT OF PARKS AND RECREATION FOR THE CONTINUATION AND
EXPANSION OF THE CITY OF MIAMI TRUANCY REDUCTION SERVICE
PARTNERSHIP PROGRAM DURING THE 2009-2010 SCHOOL YEAR;
ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED: "THE CHILDREN'S
TRUST SERVICE PARTNERSHIP GRANT FOR PARKS," TO FUND THE
DEPARTMENT OF PARKS AND RECREATION'S TRUANCY REDUCTION
PROGRAM (THE "PROGRAM") BYAPPROPRIATING FUNDS, IN THE AMOUNT OF
NOT TO EXCEED $600,000 IN THE FORM OF A REIMBURSEMENT GRANT FROM
THE CHILDREN'S TRUST, WITH A CASH MATCH FROM THE CITY VALUED AT
$90,000 FROM ROLLOVER FUNDS FROM AWARD NO. 1371, PROJECT NO.
10-100101 RELATED TO THE PAYMENT FOR PLANNING DELIVERABLES FROM
THE CHILDREN'S TRUST FOR THE PLANNING PHASE OF THE PROGRAM;
FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT
WITH THE TRUST, IN SUBSTANTIALLY THE ATTACHED FORM (THE "TRUST
CONTRACT"), FOR SAID PURPOSES, AND TO EXECUTE ALL OTHER
NECESSARY DOCUMENTS, AFTER CONSULTATION WITH THE CITY
ATTORNEY, TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH
THE GRANT AWARD FOR SAID PURPOSES; ADDITIONALLY, AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AND TO EXECUTE INTERLOCAL
AGREEMENTS, IN COMPLIANCE WITH THE ATTACHED FORM OF TRUST
CONTRACT, WITH MIAMI-DADE COUNTY PUBLIC SCHOOLS IN AN AMOUNT
NOT TO EXCEED $459,940.71 AND WITH THE 11TH JUDICIAL CIRCUIT COURT
IN AN AMOUNT NOT TO EXCEED $44,886.00, FOR A PERIOD COMMENCING
AUGUST 1, 2009 THROUGH JULY 31, 2010, WITH THE OPTION TO RENEW FOR
TWO (2) ADDITIONAL SIMILAR PERIODS AT THE SAME NOT TO EXCEED
AMOUNTS.
WHEREAS, the City of Miami's ("City") Department of Parks and Recreation has been awarded
by The Children's Trust (the "Trust") a continuation reimbursement grant, in the amount of not to
exceed $600,000 for the City of Miami Truancy Reduction Service Partnership Program; and
WHEREAS, The Truancy Reduction Program is comprised of a cooperative effort between the
Parks Department, the City's Office of the Mayor, Miami -Dade County Public Schools, and the 11th
Judicial Circuit Court and five (5) community-based organizations for its successful implementation;
and
WHEREAS, the goals of the Truancy Reduction Program are to join efforts to connect the home,
school and community to ensure that children acquire the necessary skills for success in their adult
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File Number: 09-00787 Enactment Number: R-09-0363
life, so that they are able to compete in a global economy; and
WHEREAS, previously pursuant to Resolution No. 06-01043, adopted June 22, 2006, and
Resolution No. 08-00962, adopted on September 11, 2008 the City Commission authorized the
execution of award packages for the Truancy Reduction Program, including grant award agreements,
to accept the grants; and
WHEREAS, accordingly, the City has now been awarded an additional reimbursement grant in
the amount of not to exceed $600,000.00 for the Truancy Reduction Program to continue and expand
said services; and
WHEREAS, the City has remaining $90,000 in rollover funds from Award No. 1371, Project
No. 10-100101 related to the payment for the planning deliverables and now wants to contribute this
money to the 2009-2010 program year as a cash match; and
WHEREAS, the City must execute an award package, including a new form of Trust Contract, to
accept the grant and in order to enter into similar professional services agreements which are also
interlocal agreements with Miami -Dade County Public Schools and with the 11th Judicial Circuit Court
in order to comply with the Trust's requirements; and
WHEREAS, the City Manager and the Department of Parks and Recreation are requesting for the
City Commission to authorize the City Manager to negotiate and execute interlocal agreements for
professional services (" Interlocal Agreements"), in compliance with the attached form of Trust
Contract, with Miami -Dade County Public Schools, for an amount not to exceed $459,940.71 to
provide program oversight, care coordination, and police locates, and with the 11th Judicial Circuit
Court for an amount not to exceed $44,886 to provide truancy court services for the period from
August 1, 2009 through July 31, 2010, with the option to extend both Agreements for two (2)
additional similar periods for the same not to exceed amounts; and
WHEREAS, the City Manager and the Department of Parks and Recreation are requesting the
appropriation of said Trust funding and the City's cash match of $90,000 from roll-over funds from
Award No. 1371, Project No. 10-100101 for these Agreements, for the initial Fiscal Year 2009-2010,
with future Fiscal Year funding subject only to budgetary approval;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The following new Special Revenue Project is established and resources are
appropriated as described below:
PROJECT TITLE: The Children's Trust Service Partnership Grants for Parks
RESOURCES: The Children's Trust $600,000
City's Match -Rollover Funds -Award No. 1371, Project No. $ 90,000
10-100101
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File Number: 09-00787 Enactment Number: R-09-0363
APPROPRIATION: The Children's Trust Service Partnership Grants for Parks $690,000
Section 3. The City Manager is authorized {1} to accept a reimbursement grant, in the amount
of not to exceed $600,000 from the Trust for Service Partnerships Programs to the City's Department
of Parks and Recreation for the continuation and expansion of the City of Miami Truancy Reduction
Service Partnership Program during the 2009-2010 school year.
Section 4. A new Special Revenue Fund entitled: "The Children's Trust Service Partnership Grant
for Parks" to fund the Department of Parks and Recreation's Truancy Reduction Program (the
"Program") is established by appropriating funds, in an amount not to exceed $600,000 in the form of
a reimbursement grant from the Trust, with a cash match from the City valued at $90,000, from
rollover funds from Award No. 1371, Project No. 10-100101 related to the payment for the planning
phase of the Program.
Section 5. The City Manager is authorized {1} to execute the Trust Contract for said purposed and
to execute all necessary other documents, after consultation with the City Attorney, to implement the
acceptance of and compliance with the grant award for said purposes.
Section 6. The City Manager is further authorized {1} to negotiate and to execute Interlocal
Agreements, in compliance with the attached form of Trust Contract, with Miami -Dade County Public
Schools in an amount not to exceed $459,940.71, and with the 11th Judicial Circuit Court for an
amount not to exceed $44,886, for a period commencing August 1, 2010 through July 31, 2010, with
the option to renew for two (2) additional similar periods at the same not to exceed amounts.
Section 7. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor. {2}
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
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