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SUBMITTEE#o o THE
Resolution
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File Number: 09-00787 Iinncl. Action Date:
ON,
A RESOLUTION OF THE MIAMI CITY COMMISSION, WATIA r 6�: ), 2��3'v�
AUTHORIZING THE CITY MANAGER TO ACCEPT A REIMBURSEMENT GRANT
co ^ - IN THE AMOUNT OF NOT TO EXCEED $600,000.00 FROM THE CHILDREN'S
n TRUST (THE "TRUST") FOR SERVICE PARTNERSHIPS PROGRAM TO THE
CITY'S DEPARTMENT OF PARKS AND RECREATION FOR THE CONTINUATION
? ^ C AND EXPANSION OF THE CITY OF MIAMI TRUANCY REDUCTION SERVICE
PARTNERSHIP PROGRAM DURING THE 2009-2010 SCHOOL YEAR;
p n C ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED: "THE
r CHILDREN'S TRUST SERVICE PARTNERSHIP GRANT FOR PARKS," TO FUND -=
_ > THE DEPARTMENT OF PARKS AND RECREATION'S TRUANCY REDUCTIOW
C n PROGRAM (THE "PROGRAM") BY APPROPRIATING FUNDS, IN THE AMOUNT,, 1
O z n OF NOT TO EXCEED $600,000 IN THE FORM OF A REIMBURSEMENT GRAN N
oa FROM THE CHILDREN'S TRUST, WIrn
TH A CASH MATCH FROM THE CITY
r VALUED AT $90,000 FROM ROLLOVER FUNDS FROM AWARD NO. 1371, = -�
PROJECT NO. 10-100101 RELATED TO THE PAYMENT FOR PLANNING = "t
" DELIVERABLES FROM THE CHILDREN'S TRUST FOR THE PLANNING PHASES
OF THE PROGRAM; FURTHER AUTHORIZING THE CITY MANAGER TO `D
EXECUTE AN AGREEMENT WITH THE TRUST, IN SUBSTANTIALLY THE w
ATTACHED FORM (THE "TRUST CONTRACT"), FOR SAID PURPOSES, AND TO
EXECUTE ALL OTHER NECESSARY DOCUMENTS, AFTER CONSULTATION
WITH THE CITY ATTORNEY, TO IMPLEMENT THE ACCEPTANCE OF AND
COMPLIANCE WITH THE GRANT AWARD FOR SAID PURPOSES;
ADDITIONALLY, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO
EXECUTE INTERLOCAL AGREEMENTS, IN COMPLIANCE WITH THE
ATTACHED FORM OF TRUST CONTRACT, WITH NIIAMI-DADE COUNTY
PUBLIC SCHOOLS IN AN AMOUNT NOT TO EXCEED $459,940.71 AND WITH
THE 11TH JUDICIAL CIRCUIT COURT IN AN AMOUNT NOT TO EXCEED
$44,886.00, FOR A PERIOD COMMENCING AUGUST 1, 2009 THROUGH JULY
31, 2010, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL SIMILAR
PERIODS AT THE SAME NOT TO EXCEED AMOUNTS,
WHEREAS, the City of Miami's ("City") Department of Parks and Recreation has been awarded by
The Children's Trust (the "Trust") a continuation reimbursement grant, in the amount of not to exceed
$600,000 for the City of Miami Truancy Reduction Service Partnership Program; and
WHEREAS, The Truancy Reduction Program is comprised of a cooperative effort between the
Parks Department, the City's Office of the Mayor, Miami -Dade County Public Schools, and the 11th
Judicial Circuit Court and five (5) community-based organizations for its successful implementation;
and
WHEREAS, the goals of the Truancy Reduction Program are to join efforts to connect the home,
school and community to ensure that children acquire the necessary skills for success in their adult
City of Miami Page 1 of 3 Printed On: 7/20/2009
0?- 0078 7-- L e31'5 la i o, --OU
File Number: 09-00787
life, so that they are able to compete in a global economy; and
WHEREAS, previously pursuant to Resolution No. 06-01043, adopted June 22, 2006, and
Resolution No. 08-00962, adopted on September 11, 2008 the City Commission authorized the
execution of award packages for the Truancy Reduction Program, including grant award agreements,
to accept the grants; and
WHEREAS, accordingly, the City has now been awarded an additional reimbursement grant in the
amount of not to exceed $600,000.00 for the Truancy Reduction Program to continue and expand said
services; and
WHEREAS, the City has remaining $90,000 in rollover funds from Award No. 1371, Project
No. 10-100101 related to the payment for the planning deliverables and now wants to contribute this
money to the 2009-2010 program year as a cash match; and
WHEREAS, the City must execute an award package, including a new form of Trust Contract, to
accept the grant and in order to enter into similar professional services agreements which are also
interlocal agreements with Miami -Dade County Public Schools and with the 11th Judicial Circuit Court
in order to comply with the Trust's requirements; and
WHEREAS, the City Manager and the Department of Parks and Recreation are requesting for the
City Commission to authorize the City Manager to negotiate and execute interlocal agreements for
professional services (" Interlocal Agreements"), in compliance with the attached form of Trust
Contract, with Miami -Dade County Public Schools, for an amount not to exceed $459,940.71 to
provide program oversight, care coordination, and police locates, and with the 11th Judicial Circuit
Court for an amount not to exceed $44,886 to provide truancy court services for the period from
August 1, 2009 through July 31, 2010, with the option to extend both Agreements for two (2) additional
similar periods for the same not to exceed amounts; and
WHEREAS, the City Manager and the Department of Parks and Recreation are requesting the
appropriation of said Trust funding and the City's cash match of $90,000 from roll-over funds from
Award No. 1371, Project No. 10-100101 for these Agreements, for the initial Fiscal Year 2009-2010,
with future Fiscal Year funding subject only to budgetary approval;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The following new Special Revenue Project is established and resources are
appropriated as described below:
PROJECT TITLE: The Children's Trust Service Partnership Grants for Parks
RESOURCES: The Children's Trust $600,000
City's Match -Rollover Funds -Award No. 1371, Project No. $ 90,000
10-100101
THIS DOCUMENT IS A
SUBSTITUTION TO ORIGINAL
BACKUP. ORIGINAL CAN BE SEEN
AT THE END OF THIS DOCUMENT.
City of Miami Page 2 of 3 Printed On: 7/20/2009
File Number: 09-00787
APPROPRIATION: The Children's Trust Service Partnership Grants for Parks $690,000
Section 3. The City Manager is authorized {1} to accept a reimbursement grant, in the amount
of not to exceed $600,000 from the Trust for Service Partnerships Programs to the City's Department
of Parks and Recreation for the continuation and expansion of the City of Miami Truancy Reduction
Service Partnership Program during the 2009-2010 school year.
Section 4. A new Special Revenue Fund entitled: "The Children's Trust Service Partnership Grant
for Parks" to fund the Department of Parks and Recreation's Truancy Reduction Program (the
"Program") is established by appropriating funds, in an amount not to exceed $600,000 in the form of
a reimbursement grant from the Trust, with a cash match from the City valued at $90,000, from
rollover funds from Award No. 1371, Project No. 10-100101 related to the payment for the planning
phase of the Program.
Section 5. The City Manager is authorized {1 } to execute the Trust Contract for said purposed and
to execute all necessary other documents, after consultation with the City Attorney, to implement the
acceptance of and compliance with the grant award for said purposes.
Section 6. The City Manager is further authorized {1} to negotiate and to execute Interlocal
Agreements, in compliance with the attached form of Trust Contract, with Miami -Dade County Public
Schools in an amount not to exceed $459,940.71, and with the 11th Judicial Circuit Court for an
amount not to exceed $44,886, for a period commencing August 1, 2010 through July 31, 2010, with
the option to renew for two (2) additional similar periods at the same not to exceed amounts.
Section 7. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor. {2}
APPROVED AS TO F RM AND CORRECTNESS: THIS DOCUMENT I5 A
SUBSTITUTION TO ORIGINAL
BACKUP. ORIGINAL CAN BE SEEN
JULIE O. BRU AT THE END OF THIS DOCUMENT.
CITY ATTORNEY
Footnotes:
{1) The herein authorization is further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 3 of 3 Printed On: 7/20/2009
SUBSTITUTED
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Legislation
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o;. �•, .
Resolution
\File Number: 09-00787
Final Action Date:
RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
A THORIZING THE CITY MANAGER TO ACCEPT A REIMBURSEMENT GRANT
IN E AMOUNT OF NOT TO EXCEED $600,000.00 FROM THE CHILDREN'S
TRU S (THE "TRUST") FOR SERVICE PARTNERSHIPS PROGRAM TO THE
CITY'S PARTMENT OF PARKS AND RECREATION FOR THE CONTINUATION
AND EXP SION OF THE CITY OF MIAMI TRUANCY REDUCTION SERVICE
PARTNERS IP PROGRAM DURING THE 2009-2010 SCHOOL YEAR;
ESTABLISHI A NEW SPECIAL REVENUE FUND ENTITLED: 'THE
CHILDREN'S T ST SERVICE PARTNERSHIP GRANT FOR PARKS," TO FUND
THE DEPARTME OF PARKS AND RECREATION'S TRUANCY REDUCTION
PROGRAM (THE "P OGRAM") BY APPROPRIATING FUNDS, IN THE AMOUNT
OF NOT TO EXCEED 600,000 IN THE FORM OFA REIMBURSEMENT GRANT
FROM THE CHILDREN' TRUST, WITH AN IN-KIND CASH MATCH FROM THE
CITY VALUED AT $90,00 ROM ROLLOVER FUNDS RELATED TO THE
PAYMENT FOR PLANNING ELIVERABLES FROM THE CHILDREN'S TRUST
FOR THE PLANNING PHASE F THE PROGRAM; FURTHER AU fHORIZING
THE CITY MANAGER TO EXEC TE AN AGREEMENT WITH THE TRUST, IN
SUBSTANTIALLY THE ATTACHE FORM (THE "TRUST CONTRACT"), FOR
SAID PURPOSES, AND TO EXECU ALL OTHER NECESSARY DOCUMENTS,
AFTER CONSULTATION WITH THE C ATTORNEY, TO IMPLEMENT THE
ACCEPTANCE OF AND COMPLIANCE TH THE GRANT AWARD FOR SAID
PURPOSES; ADDITIONALLY, AUTHORIZI G THE CITY MANAGER TO
NEGOTIATE AND TO EXECUTE INTERLOC AGREEMENTS, IN COMPLIANCE
WITH THE ATTACHED FORM OF TRUST CO RACT, WITH MIAMI-DADE
COUNTY PUBLIC SCHOOLS IN AN AMOUNT N TO EXCEED $459,940.71
AND WITH THE 11TH JUDICIAL CIRCUIT COURT AN AMOUNT NOT TO
EXCEED $44,886.00, FOR A PERIOD COMMENCIN UGUST 1, 2009
THROUGH JULY 31, 2010, WITH THE OPTION TO RE W FOR TWO (2)
ADDITIONAL SIMILAR PERIODS AT THE SAME NOT TO XCEED AMOUNTS.
WHEREAS, the City of Miami's ("City") Department of Parks and Recrtion has been awarded by
The Children's Trust (the "Trust") a continuation reimbursement grant, in the mount of not to exceed
$600,000.00 for the City of Miami Truancy Reduction Service Partnership Pro m; and
WHEREAS, The Truancy Reduction Program is comprised of a cooperative effbrt between the
Parks Department, the City's Office of the Mayor, Miami -Dade County Public School and the 11th
Judicial Circuit Court and five (5) community-based organizations for its successful imp mentation;
and
WHEREAS, the goals of the Truancy Reduction Program are to join efforts to connect the ome,
school and community to ensure that children acquire the necessary skills for success in their a It
life, so that they are able to compete in a global economy; and
City of Miami Page 1 of 3 Printed On: 711512009
SUBSTITUTED
File Number: 09-00787
WHEREAS, previously pursuant to Resolution No. 06-01043, adopted on June 22, 2006, and
Res ution No. 08-00962, adopted on September 11, 2008 the City Commission authorized the
execu n award packages for the Truancy Reduction Program, including grant award agreements, to
accept t grants; and
WHER S, accordingly, the City has now been awarded an additional reimbursement grant in the
amount of not o exceed $600,000.00 for the Truancy Reduction Program to continue and expand said
services; and
WHEREA the City has secured $90,000.00 related to the payment for the planning
deliverables and now ants to contribute this money to the 2009-2010 program year as an in-kind
cash contribution; and
WHEREAS, the City m t execute an award package, including a new form of Trust Contract, to
accept the grant and in order o enter into similar professional services agreements which are also
interlocal agreements with Mia i -Dade County Public Schools and with the 11th Judicial Circuit Court
in order to comply with the Trust' requirements; and
WHEREAS, the City Manager an the Department of Parks and Recreation are requesting for the
City Commission to authorize the City anager to negotiate and execute interlocal agreements for
professional services (" Interlocal Agre\amoun
compliance with the attached form of Trust
Contract, with Miami -Dade County Pubfor an amount not to exceed $459,940.71 to
provide program oversight, care coordipolice locates, and with the 11th Judicial Circuit
Court for an amount not to exceed $44,rovide truancy court services for the period from
August 1, 2009 through July 31, 2010, on to extend both Agreements for two (2) additional
similar periods for the same not to exce; and
WHEREAS, the City Manager and the Departmen of Parksand Recreation are requesting the
appropriation of said Trust funding and the City's in -kin ash match of $90,000 from roll-over funds
for these Agreements, for the initial Fiscal Year 2009-201 with future Fiscal Year funding subject
only to budgetary approval;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMIS'rN OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble oftris Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The following new Special Revenue Project is established aii resources are
appropriated as described below:
PROJECT TITLE: The Children's Trust Prevention Grants for Parks
RESOURCES: The Children's Trust $241,666.
APPROPRIATION: The Children's Trust Prevention Grants for Parks $241,666.00
City of Miami Page 2 of 3 Printed On: 71I S12009
SUBSTITUTED
Fite Number. 09-00787
Section 3. The City Manager is authorized {1} to accept a reimbursement grant, in the amount
ofn t to exceed $600,000 from the Trust for Service Partnerships Programs to the City's Department
of Pa s and Recreation for the continuation and expansion of the City of Miami Truancy Reduction
Service artnership Program during the 2009-2010 school year.
Section . A new Special Revenue Fund entitled: "The Children's Trust Service Partnership Grant
for Parks" to nd the Department of Parks and Recreation's Truancy Reduction Program (the
"Program") is a ablished by appropriating funds, in an amount not to exceed $600,000 in the form of a
reimbursement g nt from the Trust, with an in-kind cash match from the City valued at $90,000, from
rollover funds relat to the payment for the planning phase of the Program.
Section 5. The City anager is authorized {1 } to execute the Trust Contract for said purposed and
to execute all necessary)ther documents, after consultation with the City Attorney, to implement the
acceptance of and compli ce with the grant award for said purposes.
Section 6. The City Manage,,r is further authorized {1} to negotiate and to execute Interlocal
Agreements, in compliance wit the attached form of Trust Contract, with Miami -Dade County Public
Schools in an amount not to exce $459,940.71, and with the 11th Judicial Circuit Court for an
amount not to exceed $44,886.00,a period commencing August 1, 2010 through July 31, 2010,
with the option to renew for two (2) adoitional similar periods at the same not to exceed amounts.
Section 7. This Resolution shall
of the Mayor.{2}
APPROVED AS TO FORM AND CORR
JULIE O. BRU
CITY ATTORNEY
Footnotes:
e effective immediately upon its adoption and signature
{1} The herein authorization is further subject to compliance with al equirements that may be imposed
by the City Attorney, including but not limited to those prescribed byplicable City Charter and Code
provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolutio it shall become effective
immediately upon override of the veto by the City Commission.
City of.Viand Page 3 of 3 Printed On: 7/1