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Home My WebLink AboutR-09-0362Vop City of Miami Legislation < U R �O Resolution: R-09-0362 File Number: 09-00786 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date: 7/23/2009 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ACCEPT A TOTAL AMOUNT OF NOT TO EXCEED $241,666 IN TWO (2) REIMBURSEMENT GRANTS FROM THE CHILDREN'S TRUST (THE "TRUST") TO THE CITY'S DEPARTMENT OF PARKS AND RECREATION FOR PREVENTION PROGRAMS, WITH AN AMOUNT NOT TO EXCEED $82,122 BEING ALLOCATED FOR THE MIAMI YOUTH COUNCIL PREVENTION SERVICES PROGRAM AND AN AMOUNT NOT TO EXCEED $159,544 BEING ALLOCATED FOR THE CITY OF MIAMI FAMILIES FIRST PARENT ACADEMY PREVENTION SERVICES PROGRAM; ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED: "THE CHILDREN'S TRUST PREVENTION GRANTS FOR PARKS," TO FUND THE DEPARTMENT OF PARKS AND RECREATION'S MIAMI YOUTH COUNCIL, AS WELL AS, THE CITY OF MIAMI FAMILIES FIRST PARENT ACADEMY BY APPROPRIATING FUNDS, IN THE TOTAL AMOUNT OF NOT TO EXCEED $241,666 IN THE FORM OF TWO (2) REIMBURSEMENT GRANTS FROM THE TRUST; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE CHILDREN'S TRUST, IN SUBSTANTIALLY THE ATTACHED FORM (THE "TRUST CONTRACT"), FOR SAID PURPOSES AND TO EXECUTE ALL OTHER NECESSARY DOCUMENTS, AFTER CONSULTATION WITH THE CITY ATTORNEY, TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH THE GRANT AWARDS FOR SAID PURPOSES; ADDITIONALLY, BY FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDINGS THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTIONS 18-85 AND 18-86 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDINGS OF THE CITY OF MIAMI'S DEPARTMENT OF PARKS AND RECREATION THAT MIAMI-DADE FAMILY LEARNING PARTNERSHIP, CONEE, INC. D.B.A. GYMBOREE PLAYAND MUSIC, EXCEPTIONAL CONSULTING FOR EDUCATIONAL LEADERS, AND FRIENDS OF WLRN, ARE THE MOST QUALIFIED FIRMS TO PROVIDE PARENT AND CHILD INSTRUCTION, FAMILY ACTIVITIES, AND OTHER SUCH ACTIVITIES IN CONJUNCTION WITH EDUCATIONAL AND PARK SERVICES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO EXECUTE PROFESSIONAL SERVICES AGREEMENTS, IN COMPLIANCE WITH THE ATTACHED FORM OF TRUST CONTRACT, WITH THE IDENTIFIED ORGANIZATIONS, FOR A PERIOD COMMENCING AUGUST 1, 2009 THROUGH JULY 31, 2010, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL SIMILAR PERIODS AT THE SAME NOT TO EXCEED AMOUNTS. WHEREAS, the City of Miami's ("City") Department of Parks and Recreation has been awarded City of Miand Page I of 4 File Id. 09-00786 (Version: 1) Printed On: 6/27/2017 File Number: 09-00786 Enactment Number: R-09-0362 two (2) reimbursement grants from The Children's Trust (the "Trust") for Prevention Programs, in the total amount of not to exceed $241,666, with $82,122 being allocated for the Miami Youth Council Prevention Services Program and with $159,544 being allocated for the City's Families First Parent Academy Prevention Services Program; and WHEREAS, The Miami Youth Council is comprised of a cooperative effort between the Parks Department, the City's Office of the Mayor, Miami -Dade County Public Schools, and Exceptional Consulting for Educational Leaders for its successful implementation; and WHEREAS, City's Families First Parent Academy is comprised of a cooperative effort between the Parks Department, the City's Office of the Mayor, Miami -Dade County Public Schools' The Parent Academy, and four (4) other organizations, Conee, Inc. d.b.a. Gymboree Play and Music, Miami -Dade Family Learning Partnership, Exceptional Consulting for Educational Leaders, and Friends of WLRN, for its successful implementation; and WHEREAS, the goals of the Miami Youth Council are to promote civic involvement in the community for youth by youth, encourage and nurture cultural competence in youth, and strengthen relations between local schools, community organizations and municipal government; and WHEREAS, the goals of the City of Miami Families First Parent Academy are to promote parental involvement and family literacy activities, and facilitate a network of parent resources for families of children ages birth to 5; and WHEREAS, previously pursuant to Resolution No. 07-00758, adopted on June 14, 2007, and Resolution No. 08-00965, adopted on September 11, 2008 the City Commission authorized the execution of award packages for the Miami Youth Council, including grant award agreements, to accept the grants; and WHEREAS, previously pursuant to Resolution No. 07-00757, adopted June 14, 2007 and Resolution No. 08-00964, adopted on September 11, 2008 the City Commission authorized the execution of award packages for the City of Miami Families First Parent Academy, including grant award agreements, to accept the grants; and WHEREAS, accordingly, the City has now been awarded two (2) additional reimbursement grants in the amount of $82,122 for the Miami Youth Council Program and $159,544 for the City of Miami Families First Parent Academy to continue said services; and WHEREAS, the City must execute two (2) award packages, including the new form of Trust Contract, to accept the grants and in order to enter into similar professional services agreements with the organizations in order to comply with the Trust's requirements; and WHEREAS, Miami -Dade Family Learning Partnership, Inc. was determined to be the most advantageous not-for-profit organization and in the City's best interests to provide parent literacy instruction for the City of Miami Families First Parent Academy; and WHEREAS, Friends of WLRN, Inc. was determined to be the most advantageous not-for-profit organization and in the City's best interests to provide family literacy activities for the City of Miami Families First Parent Academy; and City of Miand Page 2 of 4 File Id. 09-00786 (Version: 1) Printed On: 6/27/2017 File Number: 09-00786 Enactment Number: R-09-0362 WHEREAS, Conee, Inc. d.b.a. Gymboree Play and Music was determined to be the most advantageous organization and in the City's best interests to provide parent and me workshops for the City of Miami Families First Parent Academy; and WHEREAS, Exceptional Consulting for Educational Leaders was determined to be the most advantageous organization and in the City's best interests to provide program coordination and family activities for the City of Miami Families First Parent Academy and the Miami Youth Council; and WHEREAS, the City Manager has approved the recommendations and findings of the Department of Parks and Recreation, and has made findings that pursuant to Sections 18-85 and 18- 86 of the Code of the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods are not practicable or advantageous for obtaining said services, and has recommended to the City Commission that the recommendations and findings be adopted and that competitive bidding methods and procedures be waived; and WHEREAS, the City Manager and the Department of Parks and Recreation are requesting for the City Commission to authorize the City Manager to negotiate and execute Professional Services Agreements ("Agreements"), in compliance with the attached form of Trust Contract, respectively, with Miami -Dade Family Learning Partnership Inc., for an amount not to exceed $20,000; Friends of WLRN, Inc. for an amount not to exceed $20,000; Conee, Inc. d.b.a. Gymboree Play and Music for an amount not to exceed $25,000; and Exceptional Consulting for Educational Leaders, Inc. for an amount not to exceed $62,000 for the period from August 1, 2009 through July 31, 2010 with the option to extend for two (2) additional similar periods for the same not to exceed amount; and WHEREAS, the City Manager and the Department of Parks and Recreation are requesting the appropriation of said The Children's Trust funding for these Agreements, for the initial Fiscal Year 2009-2010, with future Fiscal Year funding subject only to budgetary approval; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following new Special Revenue Project is established and resources are appropriated as described below: PROJECT TITLE: The Children's Trust Prevention Grants for Parks RESOURCES: The Children's Trust $241,666 APPROPRIATION: The Children's Trust Prevention Grants for Parks $241,666 Section 3. The City Manager is authorized {1} to accept a total amount of not to exceed $241,666, in two (2) reimbursement grants from the Trust to the City's Department of Parks & Recreation for Prevention Programs, in an amount of not to exceed $82,122 being allocated for the Miami Youth Council program and an amount not to exceed $159,544 being allocated for the City of Miami City of Miand Page 3 of 4 File Id. 09-00786 (Version: 1) Printed On: 6/27/2017 File Number: 09-00786 Enactment Number: R-09-0362 Families First Parent Academy. Section 4. A new Special Revenue Fund entitled: "The Children's Trust Grants for Parks" to fund the Department of Parks and Recreation's Miami Youth Council, as well as the City's Families First Parent Academy is established by appropriating funds, in the total amount of not to exceed $241,666 in the form of two (2) reimbursement grants from the Trust. Section 5. The City Manager is further authorized {1} to execute the Trust Contract, in substantially the attached form, for said purposes and to execute all other necessary documents, after consultation with the City Attorney, to implement the acceptance of and compliance with the grant awards for said purposes. Section 6. By a four-fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's findings and recommendations that competitive negotiation methods and procedures are not practicable or advantageous pursuant to Sections 18-85 and 18-86 of the City Code, waiving the requirements for said procedures, is ratified, approved and confirmed and the City Department of Parks and Recreation's recommendations and findings that Miami -Dade Family Learning Partnership, Inc., Friends of WLRN, Inc., Conee, Inc. d.b.a. Gymboree Play and Music, and Exceptional Consulting for Educational Leaders, Inc., are the most qualified firms to provide parent and child instruction, family activities and such other activities in conjunction with educational and park services, are approved. Section 7. The City Manager is authorized {1} to negotiate and to execute Agreements, in compliance with the attached form of Trust Contract, with Miami -Dade Family Learning Partnership, Inc., Friends of WLRN, Inc., Conee, Inc. d.b.a. Gymboree Play and Music, and Exceptional Consulting for Educational Leaders, Inc. for a period commencing August 1, 2010 through July 31, 2010, with the option to renew for two (2) additional similar periods at the same not to exceed amounts. Section 8. This Resolution shall become effective immediately upon its adoption and signature of the Mayor {2}. Footnotes: {1} The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. {2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 4 of 4 File Id. 09-00786 (Version: 1) Printed On: 6/27/2017