HomeMy WebLinkAboutR-09-0361Vop City of Miami
Legislation
< U R �O
Resolution: R-09-0361
File Number: 09-00785
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 7/23/2009
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO ACCEPT A TOTAL AMOUNT OF NOT TO
EXCEED $602,103.00 IN TWO (2) REIMBURSEMENT GRANTS FROM THE
CHILDREN'S TRUST TO THE CITY'S DEPARTMENT OF PARKS AND
RECREATION FOR OUT-OF-SCHOOL PROGRAMS, WITH AN AMOUNT NOT TO
EXCEED $506,481.00 BEING ALLOCATED FOR THE HEART OF OUR PARKS
SCHOOL YEAR OUT -OF SCHOOL PROGRAM(S) AND AN AMOUNT NOT TO
EXCEED $95,622.00 BEING ALLOCATED FOR THE MIAMI LEARNING ZONE
PROGRAM; ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED: "THE
CHILDREN'S TRUST GRANTS FOR PARKS," TO FUND THE DEPARTMENT OF
PARKS AND RECREATION'S HEART OF OUR PARKS SCHOOL YEAR
OUT-OF-SCHOOL PROGRAM AT AFRICAN SQUARE PARK, JUAN PABLO
DUARTE PARK, SHENANDOAH PARK, WILLIAMS PARK, ARMBRISTER PARK,
JOSE MARTI PARK AND THE SANDRA DELUCCA DEVELOPMENTAL CENTER,
AS WELL AS, THE MIAMI LEARNING ZONE AT HOLMES ELEMENTARY BY
APPROPRIATING FUNDS, IN THE TOTAL AMOUNT OF NOT TO EXCEED
$602,103.00 IN THE FORM OF TWO (2) REIMBURSEMENT GRANTS FROM THE
CHILDREN'S TRUST, WITH IN- KIND SERVICES FROM THE CITY VALUED AT
$265,939.13, AND IN-KIND SERVICES FROM THE STATE OF FLORIDA
DEPARTMENT OF HEALTH VALUED AT $33,803.25; FURTHER AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE CHILDREN'S
TRUST, IN SUBSTANTIALLY THE ATTACHED FORM (THE "TRUST CONTRACT")
AND TO EXECUTE ALL OTHER NECESSARY DOCUMENTS, AFTER
CONSULTATION WITH THE CITY ATTORNEY, TO IMPLEMENT THE
ACCEPTANCE OF AND COMPLIANCE WITH THE GRANT AWARDS FOR SAID
PURPOSES; ADDITIONALLY, BY FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE,
AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDINGS THAT
COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT
PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTION 18-86(A) (3)(C) OF
THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE
REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE
RECOMMENDATIONS AND FINDINGS OF THE CITY OF MIAMI'S DEPARTMENT
OF PARKS AND RECREATION THATAMIGOS FOR KIDS, ARTS FOR LEARNING,
THE MUSEUM OF SCIENCE, MIAMI-DADE FAMILY LEARNING PARTNERSHIP,
CITIZENS FOR ABETTER SOUTH FLORIDAAND BIG BROTHERS BIG SISTERS
OF GREATER MIAMI, ALL FLORIDA NOT-FOR-PROFIT CORPORATIONS, ARE
THE MOST QUALIFIED FIRMS TO PROVIDE INSTRUCTION, FAMILY ACTIVITIES,
MENTORING, COMMUNITY SCIENCE WORKSHOPS AND OTHER SUCH
ACTIVITIES IN CONJUNCTION WITH EDUCATIONAL AND PARK SERVICES AT
THE AFOREMENTIONED PARKS AND SCHOOL SITES; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND TO EXECUTE PROFESSIONAL SERVICES
AGREEMENTS, IN COMPLIANCE WITH THE ATTACHED FORM OF TRUST
City of Miand Page 1 of 5 File Id. 09-00785 (Version: 1) Printed On: 6/27/2017
File Number: 09-00785 Enactment Number: R-09-0361
CONTRACT, WITH THE IDENTIFIED NOT-FOR-PROFIT ORGANIZATIONS, FOR A
PERIOD COMMENCING AUGUST 1, 2009 THROUGH JULY 31, 2010,WITH THE
OPTION TO RENEW FOR TWO (2) ADDITIONAL SIMILAR PERIODS AT THE
SAME NOT TO EXCEED AMOUNTS.
WHEREAS, the City of Miami's ("City") Department of Parks and Recreation has been awarded
two (2) reimbursement grants from The Children's Trust (the "Trust") for Out -of -School Programs, in
the total amount of not to exceed $602,103.00, with $506,481.00 being allocated for the Heart of Our
Parks School Year Out of School Program and with $95,622.00 being allocated for the Miami
Learning Zone Out of School Program at Holmes Elementary, and the City and the Trust have
negotiated and the Trust has provided the form of contract, in substantially the attached form (the
"Trust Contract") for said purposes; and
WHEREAS, The Heart of Our Parks program is comprised of a cooperative effort between the
Parks Department and four (4) not-for-profit organizations, Amigos for Kids, Arts for Learning,
Miami -Dade Family Learning Partnership, and The Museum of Science for its successful
implementation; and
WHEREAS, The Miami Learning Zone is comprised of a cooperative effort between the Parks
Department, the City's Office of the Mayor, Holmes Elementary School and three (3) not-for-profit
organizations, Citizens for a Better South Florida, Big Brothers Big Sisters of Greater Miami, and Arts
for Learning, for its successful implementation; and
WHEREAS, the goals of Heart of Our Parks Program and the Miami Learning Zone are to
improve health and well-being, increase academic achievement and decrease involvement in
behaviors that may put children at risk; and
WHEREAS, previously pursuant to Resolution No. 07-0632, adopted on November 9, 2007, and
Resolution No. 08-00957, adopted on September 11, 2008 the City Commission authorized the
execution of award packages for the Heart of Our Parks Program, including grant award agreements,
to accept the grants; and
WHEREAS, previously pursuant to Resolution No. 05-0471, adopted July 28, 2005, Resolution
No. 06-01195, adopted July 13, 2006, Resolution No. 07-00756, adopted June 14, 2007 and
Resolution No. 08-00963, adopted on September 11, 2008 the City Commission authorized the
execution of award packages for the Miami Learning Zone, including earlier grant award agreements,
to accept the grants; and
WHEREAS, accordingly, the City has now been awarded two (2) additional grants in the amount
of $506,481.00 for the Heart of Our Parks Program and $95,622.00 for the Miami Learning Zone to
continue said services; and
WHEREAS, the City must execute two (2) award packages, including the new form of Trust
Contract, to accept the grants and in order to enter into similar professional services agreements with
the not-for-profit organizations in order to comply with the Trust's requirements; and
WHEREAS, Amigos for Kids was determined to be the most advantageous not-for-profit
organization and in the City's best interests to provide literacy instruction, teacher supervision,
City of Miand Page 2 of 5 File Id. 09-00785 (Version: 1) Printed On: 6/27/2017
File Number: 09-00785 Enactment Number: R-09-0361
computer technology activities, family literacy activities, and other such activities at Jose Marti Park;
and
WHEREAS, Arts for Learning was determined to be the most advantageous not-for-profit
organization and in the City's best interests to provide art, music, drama and dance instruction at
African Square Park, Juan Pablo Duarte Park, Shenandoah Park, Williams Park, Armbrister Park, the
Sandra Delucca Developmental Center and Holmes Elementary; and
WHEREAS, The Museum of Science was determined to be the most advantageous not-for-profit
organization and in the City's best interests to provide African Square Park, Juan Pablo Duarte Park,
Shenandoah Park, Williams Park, Armbrister Park, and the Sandra Delucca Developmental Center;
and
WHEREAS, Miami -Dade Family Learning Partnership was determined to be the most
advantageous not-for-profit organization and in the City's best interests to provide African Square
Park, Juan Pablo Duarte Park, Shenandoah Park, Williams Park, Armbrister Park, and the Sandra
Delucca Developmental Center; and
WHEREAS, Big Brothers Big Sisters of Greater Miami was determined to be the most
advantageous not-for-profit organization and in the City's best interests to provide Mentoring Services
to the Miami Learning Zone at Holmes Elementary; and
WHEREAS, Citizens for a Better South Florida was determined to be the most advantageous
not-for-profit organization and in the City's best interests to provide Community Science Workshops to
the Miami Learning Zone at Holmes Elementary; and
WHEREAS, the City Manager has approved the recommendations and findings of the
Department of Parks and Recreation, and has made findings that pursuant to Section 18-86(a)(3)(c)
of the Code of the City of Miami, Florida, as amended (the "Code"), competitive negotiation methods
and procedures are not practicable or advantageous for obtaining said services, and has
recommended to the City Commission that the recommendations and findings be adopted and that
competitive bidding methods and procedures be waived; and
WHEREAS, the City Manager and the Department of Parks and Recreation are requesting for the
City Commission to authorize the City Manager to negotiate and execute Professional Services
Agreements ("Agreements"), in compliance with the attached form of Trust Contract, respectively, with
Amigos for Kids, for an amount not to exceed $90,000.00; Arts for Learning for an amount not to
exceed $62,400.00; the Museum of Science for an amount not to exceed $25,000.00; Miami -Dade
Family Learning Partnership for an amount not to exceed $92,111.45; Big Brothers Big Sisters for an
amount not to exceed $35,000.00; and Citizens for a Better South Florida for an amount not to
exceed $30,000.00 for the period from August 1, 2009 through June 11, 2010 with the option to
extend for two (2) additional similar periods for the same not to exceed amount; and
WHEREAS, the City Manager and the Department of Parks and Recreation are requesting the
appropriation of said Trust funding for these Agreements with the respective not-for-profit
organizations as indicated above, for the initial Fiscal Year 2009-2010, with future Fiscal Year funding
subject only to budgetary approval;
City of Miand Page 3 of 5 File Id. 09-00785 (Version: 1) Printed On: 6/27/2017
File Number: 09-00785 Enactment Number: R-09-0361
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The following new Special Revenue Project is established and resources are
appropriated as described below:
PROJECT TITLE: The Children's Trust Grants for Parks
RESOURCES: The Children's Trust $602,103.00
APPROPRIATION: The Children's Trust Grant for Parks $602,103.00
Section 3. The City Manager is authorized {1} to accept a total amount of not to exceed
$602,103.00 in two (2) reimbursement grants from the Trust to the City's Department of Parks &
Recreation for Out -Of -School Programs, with an amount not to exceed $506,481.00 being allocated
for the Heart of Our Parks Program and an amount not to exceed $95,622.00 being allocated for the
Miami Learning Zone Program.
Section 4. A new Special Revenue Fund entitled: "The Children's Trust Grants for Parks" to fund
the Department of Parks & Recreation's Heart of Our Parks school year Out -Of -School Program at
African Square Park, Jaun Pablo Duarte Park, Shenandoah Park, Williams Park, Armbrister Park,
Jose Marti Park, and the Sandra DeLucca Developmental Center, as well as the Miami Learning Zone
Holmes Elementary School is established by appropriating funds in the total not to exceed amount of
$602,103.000 in the form of two (2) grants from the Trust with in-kind services from the City valued at
$265,939.13 and in-kind services from the State of Florida Department of Health valued at
$33,803.25.
Section 5. The City Manager is further authorized to execute the Trust Contract, in
substantially the attached form, and to execute all other necessary documents, after consultation with
the City Attorney, to implement acceptance of and compliance with the grant awards for said
purposes.
Section 6. By a four-fifths (4/5ths) affirmative vote, after an advertised public hearing, the City
Manager's findings and recommendations that competitive negotiation methods and procedures are
not practicable or advantageous pursuant to Section 18-86(a)(3)(c) of the Code, waiving the
requirements for said procedures, is ratified, approved and confirmed and the City Department of
Parks and Recreation's recommendations and findings that Amigos for Kids, Arts for Learning, the
Museum of Science, Miami -Dade Family Learning Partnership, Big Brothers Big Sisters of Greater
Miami, and Citizens for a Better South Florida, all Florida not-for-profit organizations, are the most
qualified firms to provide instruction, family activities, mentoring, community science workshop and
other such activities in conjunction with educational and park services at the aforementioned parks
and school sites, are approved.
Section 7. The City Manager is authorized {1} to negotiate and to execute Agreements, in
City of Miand Page 4 of 5 File Id. 09-00785 (Version: 1) Printed On: 6/27/2017
File Number: 09-00785
Enactment Number: R-09-0361
compliance with the attached form of Trust Contract, with Amigos for Kids, Arts for Learning, the
Museum of Science, Miami -Dade Family Learning Partnership, Big Brothers Big Sisters, and Citizens
for a Better South Florida for a period commencing August 1, 2010 through June 11, 2010, with the
option to renew for two (2) additional similar periods at the same not to exceed amount;
Section 8. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor.{2}
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 5 of 5 File Id. 09-00785 (Version: 1) Printed On: 6/27/2017