HomeMy WebLinkAboutMemo 2CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Glenn Marcos DATE : MAY 2 6 2409 FILE : LEG 7-2
Director
Purchasing Department SUBJECT: Finding of Sole Source
FROM : `10 An F• it ""n'ey REFERENCES: Pen"Link Lincoln System
of of Police with Software
ENCLOSURES:
The police department is requesting a sole source finding for the purchase of a Pen -Link Lincoln
System with software from Pen -Link, Ltd., to conduct telecommunications investigations, at an
amount not to exceed $112,948.20, allocating funds from the Law Enforcement Trust Fund, Award
No. 1169, Project No. 19-690001, and Account No. 12500.191602.664000.0000.00000. Based
upon the attached, please take the necessary steps to verify that Pen -Link, Ltd., located at 5936
Van Dervoort Dr., Lincoln, NE 68516, is the sole provider for the provision of the Pen -Link Lincoln
System with software.
The Pen -Link Lincoln System will greatly facilitate our investigations by allowing us to track cellular
phone site information which is necessary to obtain a cellular tower and sector location for setting
up grid searches. In addition, the Pen -Link Lincoln System will enable our investigators to
intercept incoming and out going calls, as well as retrieve historical cellular phone data. The Pen -
Link is extremely useful in our ability to locate violent felony offenders. There is no other
investigative tool that can provide us with these same capabilities.
Currently, this investigative need is being met through use of the Miami -Dade Police Department's
Pen -Link System for our cellular phone pen requests. This access has greatly assisted in the
tracking of cellular phones to gather intelligence information. We have established a great working
relationship with the Miami -Dade Police Department's Technical Assistance Unit. While they have
no obligation to do so, they have fully assisted us regardless of when we call. However, due to
overtime budget constraints, they have cancelled access to their system by all agencies, except
the City of Miami. Our access to their Pen -Link System, at present, is temporary, as they will
eventually cancel our access.
Pen -Link, Ltd. is considered to be the sole provider of the Pen -Link Lincoln System that is widely
used by other agencies, including Florida Department of Law Enforcement (FDLE), Immigration
and Customs Enforcement, the U.S. Marshals and the Miami -Dade Police Department.
Attached, please find information as required to assist your department in documenting this sole
source request.
Glen Marcos
Finding of Sole Source- Pen - Link Lincoln System with Software
Page 2
In order for the City of Miami Police Department to be self sufficient in carrying out their
investigations in a proficient manner without interruption, it is in the best interest of the City to
purchase this system. Upon completion of your findings, please forward a copy of the Resolution
and the Agenda Summary Form for our files.
Your attention to this matter is greatly appreciated.
FINDING OF SOLE SOURCE APPROVED:
Chief Prodirenlent Officer
JFT/ALB/MCS/jms
Attachments