HomeMy WebLinkAboutMemo 1TO: Glenn Marcos
Director of Purchasing
FROM :�
Lourdes odnguez, CPPB
Procurement Supervisor
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE : June 18, 2009 FILE
SUBJECT: Sole Source for the Purchase of
the Pen -Link Lincoln Software,
Systems and Maintenance
REFERENCES:
ENCLOSURES:
I conducted an investigation to determine whether Pen -Link, Ltd., located at 5936 VanDervoort
Drive, Lincoln, NE 68516, is the sole source provider for the Pen -Link Software, Systems, and
Maintenance, for the Department of Police.
The Department of Police is requesting the purchase of the following: Pen -Link 8.1 Intercept
Edition 2 User with GIS Mapping, LINCOLN Administrative Software, two (2) LINCOLN Call
Content Recording Lines Software, Pen -Link LINCOLN Recording Server and components, Rack,
Uninterrupted Power Supply, Evidence Storage Device, two (2) Workstations, Networking
Equipment, three (3) day onsite installation, setup and training, and three (3) years of standard
maintenance. The standard maintenance includes normal business hours telephone support
and/or assistance via e-mail, software updates and upgrades
Pen -Link offers many unique features in one integrated package that include the following: the
Pen -Link software interfaces with the LINCOLN Intercept Systems used by a wide variety of local,
state and federal law enforcement and intelligence agencies for pen register and wiretap
intercepts; it can auto load third party intercept systems which relieves the intelligence analyst from
manual intervention; analytical capabilities such as flexible reporting, auxiliary intelligence
databases, interfaces with public records providers, events databases (store information about
other case -related events like photos, video and audio clips), IP database to intercept targeted
subjects internet activity, automated analysis, graphical analyses, call frequency charts, link
charts, time lines, GIS mapping, and exporting data and work product for distribution to other sites,
sharing with cooperating agencies, packaging for discovery, etc.
Having all functionality in one package saves significant time and effort that is often otherwise
spent on exporting data from one system, ensuring that the export was full and accurate,
manipulating the exported data into different formats, importing the data into a different system,
and ensuring that the data was not lost in the transfer. Pen -Link software offers a comprehensive
set of features to help investigators and analyst spend their time investigating and analyzing,
rather than manipulating data to move it from one system to another.
Currently, this investigative need by the Police Department is facilitated with the assistance of the
Miami -Dade Police Department's Technical Assistance Unit. Nevertheless, due to overtime
budget constraints Miami -Dade County has notified the Miami Police Department that the
continued support is only temporary and that they will eventually cancel the access.
The Pen -Link LINCOLN System offers redundancy as this system is accepted as an industry
standard by law enforcement agencies at all levels; local, state, and federal (DEA, ICE, ATF, U.S.
Marshalls, FBI and Secret Service). With today's intelligence efforts shifting from proprietary
intelligence to shared intelligence through interagency cooperative efforts, such widespread use of
Pen -Link system can only help to facilitate the sharing of intelligence.
Pen -Link, Ltd., is the sole source provider of the Pen -Link Software and Systems, including the
Pen -Link v8 and LINCOLN Intercept Systems. Pen -Link does not use agents, dealers, or
distributors.
I hereby certify that Pen -Link has provided a package discount for the listed software, system
components and maintenance. Accordingly, I am recommending that the requirements for
competitive bidding be waived, and these findings be approved: Pen -Link, Ltd., located at 5936
VanDervoort Drive, Lincoln, NE 68516, is the sole source provider for the Pen -Link Software,
Systems and Maintenance.
Based on the foregoing, it is recommended pursuant to Section 18-92(a)(3), that the determination
of a sole -source purchase be rendered by the Chief Procurement Officer and that the City
Manager support said finding herein and respectfully recommend for the City Commission to ratify
both the Chief Procurement Officer and City Manager's decision by an affirmative four-fifths vote.
Both signatures below will affirm the sole source decision by both the Chief Procurement Officer
and City Manager, that Pen -Link, Ltd., located at 5936 VanDervoort Drive, Lincoln, NE 68516, is
the sole source provider for the Pen -Link Software, Systems and Maintenance, in a total -amount
not to exceed $112,948.20. Allocating funds from the Law Enforcement Trust Fund, Award No.
1169, Project No. 19-690001, and Account No. 12500.191602.664000.0000.00000.
APPROVED BY:
LR/lr
Pedro G. Hernandez, P,E.
City Manager
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