HomeMy WebLinkAboutJustification for Pen-Link LincolnJUSTIFICATION FOR
PEN -LINK LINCOLN SYSTEM
WITH SOFTWARE
1. Q: Explain why the product/service requested is the only product/service that
can satisfy your requirements, and explain why the alternatives are
unacceptable. Be specific with regard to specifications, features, characteristics,
requirements, capabilities and compatibility. Describe what steps have been
undertaken to make this determination.
A: This highly sophisticated product would be utilized to trap and/or trace violent
felony offenders. The Pen Link system will allow the City of Miami to be self
sufficient in these endeavors. In cases of major catastrophes and major cases as in
Officer involved incidents or major violent cases the City of Miami would request the
assistance of our Partner Police Departments. In order to be compatible with our
Partner Police Departments; Miami Dade Police Department, FDLE and the United
States Secret Service, just to name a few we would need the Pen Link system. All the
local municipalities and Federal Agencies within the South Florida utilize the Pen
Link system; therefore to give us full compatibility we would need to utilize the same
Pen Link system.
See attached Pen Link System Quote and sole source package for all specifications
and characteristics of this system.
2. Q: Explain why this service provider, supplier or manufacturer is the only
practicable available source from which to obtain this product or service, and
describe the effort that was made to verify and confirm whether, or not this is so.
A: The Pen Link system would give us full capabilities with other Law Enforcement
Agencies in the surrounding areas.
3. Q: Will this product obligate us to a particular vendor for future purchases
(either in terms of maintenance that only this vendor will be able to perform
and/or if we purchased this item, will we need more "like" items in the future to
match this one.
A: The Pen Link system provides one (1) year full warranty and two (2) years
additional warranty for an added cost (listed in the purchase quote). Since Pen Link is
sole source provider of all Pen Link software systems, we would have to contact them
for any maintenance to the system.
If the City of Miami seeks future expansion of the wiretap system, other items are
provided at an additional cost from Pen Link.
4. Q: Explain why the price for this product or service is considered to be fair and
reasonable.
A: Pen Link has standard prices for Federal, State and Local law enforcement
agencies.
5. Q: Describe the negotiation efforts, if any, that have been made with the supplier
to obtain the best possible prices.
A: We worked with the Pen Link sales representative to provide the best possible
price on the products and services that the City of Miami needs in order to provide
services to the citizens of Miami.
6. Q: Explain the consequences to the City, including the dollar estimate of the
financial impact, if this sole source is not approved.
A: We are currently using the Miami -Dade Police Department's Pen Link system for
all cellular phone pen requests. This access is necessary to gather intelligence to
successfully track cellular phones. We have established a great working relationship
with the Miami -Dade Police Department's Technical Assistance Unit. While they
have no obligation to do so, they have fully assisted us. Due to overtime budget
restraints, they have canceled access to their system by all agencies, except the City
of Miami. Our access to the Miami -Dade Police Department's Pen Link system is
temporary, as they will have to eventually cancel our access. When this occurs, it
will end our ability to track cellular phones. This will have a great impact and
consequences to the City of Miami. We will be unable to track violent felony
offenders and assist in solving cases against citizens of the City of Miami. There is no
other way to track these violent offenders without an active Pen System.