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AGENDA ITEM SUMMARY FORM
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Date: 6/18/2009 Requesting Department: Police
Commission Meeting Date: 7/23/2009 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Sole Source purchase of CrimeView Enterprise Software. training and maintenance
Purpose of Item:
Law Department
Matter ID No.
Adopt a Resolution of the Miami City Commission, by a four-fifths (4/5ths) affirmative vote pursuant to
Section 18-92(a) (1) and (3) of the Code of the City of Miami, Florida, as amended, after an advertised public
hearing, ratifying, approving and confirming the City Manager's finding of a sole source, waiving the
requirement for competitive sealed bidding procedures, and authorizing the purchase of CrimeView Enterprise
Software to include the CrimeView Service, the Omega Group Dashboard and CrimeMapping.com, training
and one-year software maintenance, for the Department of Police, in an amount not to exceed $79,140.
Allocating funds from the Police General Fund Account Code No. 00001.191501.531000.0000.00000.
Information:
SEE ATTACHED
Budeet Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: 0000 1. 191501.53 1000.0000.00000
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
If using or receiving capital funds
Grants
Final Approvals
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AGENDA ITEM SUMA ARY FORM (CONTINUED):
SUBJECT: Sole Source purchase of CrimeView Enterprise Software, training and maintenance
Background Information:
The Department of Police is currently using the CrimeView Web Software that was purchased in 2004, pursuant
to Resolution #04-0174 from International Development Advisory Services (IDAS) awarded under State of
Florida State Negotiated Agreement Price Schedule H (SNAPS) agreement. No. 2521878-4. According to The
Omega Group, they were business partners with IDAS to integrate software solutions. However, IDAS is no
longer in business and The Omega Group has assumed sole responsibility for the sale, installation, training,
support and maintenance of their CrimeView products.
The Police Department has been using The Omega Group's Crime View suite of applications for over eight (8)
years. CrimeView Web and CrimeView Desktop are currently used in conjunction with ESRI's Geographical
Information System (GIS) suite of applications. These products provide department personnel with the ability to
run adhoc custom crime reporting maps and analysis reports at any time, without having to rely on the GIS
Technical Support Analyst to prepare maps for them. These tools are used extensively in the Police Department's
COMPSTAT meeting preparation and eliminate countless hours of manually creating custom maps.
The department is seeking to purchase CrimeView Enterprise Software encompassing the following products;
Omega Dashboard Software, Omega Crime View Server and annual hosting fee for CrimeMapping.com. The
Omega Dashboard Software represents the next generation of resource allocation and management tools. It
provides Police Department Command Staff with a timely overview of recent events in the form of reports, maps
and charts. It allows both management personnel and support staff to quickly assess any situation for planning
purposes. The CrimeView Server is an upgrade over the existing Crime View Web application, It utilizes ESRI's
latest ArcGIS Server technology which allows all of the software to reside on a central server, instead of on each
system that requires access. This allows decision makers to work smarter by targeting specific crime areas of "hot
spots" in almost real-time without having to rely on limited resources provided by the department's Crime
Analysts. The hosting fee for CrimeMapping.com includes hosting a crime mapping application that can take our
existing CAD incidents data and plot incidents on a map. This tool would be available via the web and could
provide a wealth of information for crime prevention and crime fighting strategies. This would allow members of
the community to query crime data within the City of Miami. Citizens would be able to search crime incidents by
type, date range and address. The positive effects of the Police Department's crime initiatives can be readily seen
by the public via statistical maps provided over the internet.
The Omega Group is the only company that can provide all three components needed by the Police Department in
order to be truly focused on Community Policing and Problem Solving utilizing ESRI's latest AreGIS Server
Application. No other product in the market is currently using ESRI's ArcGIS Server 9.3 application, which is
what the City of Miami's GIS Department is currently using today, as well. The Police Department needs to be
using the same version of the software as the City's Information Technology Department (ITD) in order for ITD
to continue to be able to support the Police Department's map layers and custom police boundary layers.
The Omega Group is the sole source provider of the CrimeView Server, the Omega Dashboard and
CrimeMappping.com products and its sold exclusively by The Omega Group. Additionally, The Omega Group is
the only company authorized to provide professional services, such as customization, training and technical
support.
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