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Home My WebLink AboutMemo 1TO: Glenn Marcos Director of Purchasing l FROM : Lourdes Rodriguez, CPPB Procurement Supervisor CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : June 19, 2009 SUBJECT : Sole Source for the Purchase of the CrimeView Enterprise Software REFERENCES: ENCLOSURES: FILE : I conducted an investigation to determine whether The Omega Group, located at 5160 Carroll Canyon Road, 1St Floor, San Diego, CA 92121, is the sole source provider for the CrimeView Enterprise Software to include training and one-year of software maintenance to upgrade the current CrimeView Web Software, for the Department of Police. The Department of Police is currently using the CrimeView Web Software that was purchased in 2004, pursuant to Resolution #04-0174 from International Development Advisory Services (IDAS) awarded under State of Florida State Negotiated Agreement Price Schedule II (SNAPS) agreement No. 2521878-4. According to The Omega Group, they were business partners with IDAS to integrate software solutions. However, IDAS is no longer in business and The Omega Group has assumed sole responsibility for the sale, installation, training, support and maintenance of their CrimeView products. The Police Department has been using The Omega Group's Crime View suite of applications for over eight (8) years. CrimeView Web and CrimeView Desktop are currently used in conjunction with ESRI's Geographical Information System (GIS) suite of applications. These products provide department personnel with the ability to run adhoc custom crime reporting maps and analysis reports at any time, without having to rely on the GIS Technical Support Analyst to prepare maps for them. These tools are used extensively in the Police Department's COMPSTAT meeting preparation and eliminate countless hours of manually creating custom maps. The department is seeking to purchase CrimeView Enterprise Software encompassing the following products; Omega Dashboard Software, Omega Crime View Server and annual hosting fee for CrimeMapping.com. The Omega Dashboard Software represents the next generation of resource allocation and management tools. It provides Police Department Command Staff with a timely overview of recent events in the form of reports, maps and charts. It allows both management personnel and support staff to quickly assess any situation for planning purposes. The CrimeView Server is an upgrade over the existing Crime View Web application. It utilizes ESRI's latest ArcGIS Server technology which allows all of the software to reside on a central server, instead of on each system that requires access. This allows decision makers to work smarter by targeting specific crime areas of "hot spots" in almost real-time without having to rely on limited resources provided by the department's Crime Analysts. The hosting fee for CrimeMapping.com includes hosting a crime mapping application that can take our existing CAD incidents data and plot incidents on a map. This tool would be available via the web and could provide a wealth of information for crime prevention and crime fighting strategies. This would allow members of the community to query crime data within the City of Miami. Citizens would be able to search crime incidents by type, date range and address. The positive effects of the Police Department's crime initiatives can be readily seen by the public via statistical maps provider over the internet. The Omega Group is the only company that can provide all three components needed by the Police Department in order to be truly focused on Community Policing and Problem Solving utilizing ESRI's latest ArcGIS Server Application. No other product in the market is currently using ESRI's ArcGIS Server 9.3 application, which is what the City of Miami's GIS Department is currently using today, as well. The Police Department needs to be using the same version of the software as the City's Information Technology Department (ITD) in order for ITD to continue to be able to support the Police Department's map layers and custom police boundary layers. In addition, the Police Department currently utilizes The Omega Group software and has invested a great amount of time in configuring, installing and training throughout the organization. Obtaining another type of mapping platform would not allow department to maximize its existing Omega Group Software investment currently being used within the department. Further, procuring another product would mean the department losing approximately $500,000 which it has already invested in these products in the past eight (8) years. The Omega Group is the sole source provider of the CrimeView Server, the Omega Dashboard and CrimeMappping.com products and sold exclusively by The Omega Group. Additionally, The Omega Group is the only company authorized to provide professional services, such as customization, training and technical support. Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings be approved: The Omega Group, located at 5160 Carroll Canyon Road, 18t Floor, San Diego, CA 92121, is the sole source provider for the CrimeView Enterprise Software to include CrimeView Server, the Omega Dashboard and CrimeMapping.com, to include training and one-year of software maintenance. Based on the foregoing, it is recommended pursuant to Section 18-92(a) (1) and (3), that the determination of a sole -source purchase be rendered by the Chief Procurement Officer and that the City Manager support said finding herein and respectfully recommend for the City Commission to ratify both the Chief Procurement Officer and City Manager's decision by an affirmative four-fifths vote. Both signatures below will affirm the sole source decision by both the Chief Procurement Officer and City Manager, that The Omega Group, located at 5160 Carroll Canyon Road, 1St Floor, San Diego, CA 92121, is the sole source provider for the CrimeView Enterprise Software to include CrimeView Server, the Omega Dashboard and CrimeMapping.com, as well as, training and one-year of software maintenance, in an amount not to exceed $79,140. Allocating funds from the Police General Fund Account Code No. 00001.191501.531000.0000.00000. 7 APPROVED BY: C Pedro G. Hernandez, P. City Manager LR/lr A.- t eP , FCPM, FCPA Purchasing Director 46 - Dat W IDate