HomeMy WebLinkAboutExhibit-SUBMEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding ("MOU") sets forth the obligations of the City of
Miami "(City") and M. Gill & Associates or its affiliate ("Company") in connection with the
services ("Services") that the Company will provide City's Small Businesses ("CLIENTS") in
connection with (1) the Department of Commerce, Minority Business Development Agency
("MBDA") Grant application for a 1 year allocation to operate the Minority Business Enterprise
Center ("MBEC") located at the Manuel Artime Community Center, 970 SW 1St St., 4th Floor,
Miami, FL 33130, on authority from the Department of Commerce Grant Fund.
The City is a cost-sharing partner on the Grant application. This MOU will confirm the
parties' understanding that, as the grant application describes, the City, in 2008, became the
primary strategic partner for the MBECTM, providing a range of support services, including rent,
equipment, internet and telephone support services, and office space that ensures the program is
headquartered in the City, as required by the federal MBDA. The South Florida Regional
Planning Council is the MBEC's strategic partner in Broward County, providing office space and
services in the City of Hollywood.
The MBECTM provides the following center Services; expert coaching, general
counseling and hands-on technical support to some 300 minority firms in South Florida each
year. The small business personalized services include: Business plan development; financial
analysis and loan packaging; marketing plan and services; feasibility studies; SWOT analysis
and strategic planning; organizational development; minority certification; bid preparation;
procurement and loan sourcing; construction management; entrepreneurship training services.
The Services that the Company will provide will assist the City in strengthening and
improving the business strategy of the CLIENTS, the expected community impact from the
owners' personal investments, and the management capacity and capitalization strategy of the
CLIENTS. The City and its affiliated Departments will provide the Company a maximum
amount of $50,000.00 for the year 2009 through 2010 to help operation of the center according
to the Grant Cost -Sharing Partnership Budget, as detailed and made part hereby in Attachment 1.
These costs detailed in Attachment 1 will be paid by the City on a monthly basis or on an as
needed basis directly to the vendors of the Company, but in no event will the costs paid by the
City exceed $50,000.00.
THIS DOCUMENT IS A
SUBSTITUTION TO ORIGINAL,
BACKUP. ORIGINAL CAN BE SEEN
POAT THE END OF THIS DOCUMENT.
DO(O``{ EXhiblI+- SUB
THIS DOCUMENT IS A
SUBSTITUTION TO ORIGINAL
BACKUP. ORIGINAL CAN BE SEEN
AT THE END OF THIS DOCUMENT.
The provisions of this memorandum are agreed to this day of July, 2009.
ATTEST:
Priscilla A, Thompson, City Clerk
APPROVED AS TO LEGAL FORM AND
CORRECTNESS:
Julie 0. Bru, City Attorney
ATTEST:
By:
Name:
Title:
CITY OF MIAMI
IM
Pedro G. Hernandez, City Manager
APPROVED AS TO INSURANCE
REQUIREMENTS:
LeeAnn Brehm
Risk Management Director
M. GILL & ASSOCIATES
Page 2 of 3
Marie Gill, President & CEO
ATTACHMENT I
GRANT COST-SHARING PARTNERSHIP BUDGET
G PARTNERSHIP BUDGET
THIS DOCUMENT IS A
SUBSTITUTION TO ORIGINAL
BACKUP. ORIGINAL CAN BE SEEN
AT THE END OF THIS DOCUMENT.
Page 3 of 3
Year 1 &2
City's Direct
% of Total
Description of Cost -Share Item
(12 Months)
Investment
Expense
1,000 sq. ft. of office space at the Manuel Artime
1
Community Center for MBEC Staff & Plan Room @
$15,000
$20,052
40.1%
$16.71/sq. ft. PAID TO FACILITIES
2
Parking for 4 MBEC Personnel Year -Round
$16,640
$0
(2080x4 @$2/hour)
3
Fully Equipped Conference/Meeting Room Space
$6,000
$0
@ $500 month
Computer Lab for Businesses Accessing the MBEC
Services (Equipped with Four (4) Desktop
4
Computers with Windows XP and Internet Access
$4,800
$6,800
13.6%
@ $400 Per Month - Separate from Federally -
funded Computers used by MBEC Staff)
Office Furniture and Equipment (excluding
computers)
5
Furniture to include desks, chairs, filing & storage
$5,000
$0
and display shelves,
Reception area furniture & fixtures @ $5,000 per
earlease
Telephone and Internet Service for 4 MBEC Staff @
6
$550 permonth
$6,600
$6,600
13.2%
7
Photocopy Services 40,000 copies @ $0.10 ea
$4,000
$4,000
8.0%
8
Fax Services 6,000 Faxes @ $0.25 per fax
$1,500
$1,500
3.0%
9
Security Services @ $300 month
$3,600
$0
Marketing (Design, Production & Placement of 10
10
Ads @ $500 ea. ear
$5,000
$5,000
10.0%
Quarterly Mailing & Advertising of ACCESS Miami
11
& MBEC Events
$7.20
$0
2000 pieces @ $.90 each
Coordination of 2 Small/Minority business events
12
peryear @ $2,000 each
$4,000
$6,000
14.4%
TOTAL VALUE OF COST -SHARE FROM CITY OF
MIAMI
$79,340
$49,952
100%
THIS DOCUMENT IS A
SUBSTITUTION TO ORIGINAL
BACKUP. ORIGINAL CAN BE SEEN
AT THE END OF THIS DOCUMENT.
Page 3 of 3
SUBSTITUTED
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding ("MOU") sets forth the obligations of the City of
"(City") and M. Gill & Associates or its affiliate ("Company") in connection with the
("Services") that the Company will provide City's Small Businesss ("CLIENTS") in
with (1) the Department of Commerce, Minority Business Development Agency
("MBDA")ant application for a 2 year allocation to operate the Minority Business Enterprise
Center ("MBE located at the Manuel Artime Community Center, 970 SW 151 St., 4"' Floor,
Miami, FL 33130, dpi authority from the Department of Commerce Grant Fund.
The City is a c* -sharing partner on the Grant application. This MOU will confirm the
parties' understanding th , as the grant application describes, the City, in 2008, became the
primary strategic partner for\req
CTM, providing a range of support services, including rent,
equipment, internet and teleport services, and office space that ensures the program is
headquartered in the City, ed by the federal MBDA. The South Florida Regional
Planning Council is the MBEC's strate\parrtner Broward County, providingofce space and
services in the City of Hollywood.
The MBECTM provides theenter Services; expert coaching, general
counseling and hands-on technical sue 300 minority firms in South Florida each
year. The small business personalized services inclkde: Business plan development; financial
analysis and loan packaging; marketing plan and se es; feasibility studies; SWOT analysis
and strategic planning; organizational development; mi rity certification; bid preparation;
procurement and loan sourcing; construction management; en reneurship training services.
The Services that the Company will provide will assist e City in strengthening and
improving the business strategy of the CLIENTS, the expected c unity impact from the
owners' personal investments, and the management capacity and capit ization strategy of the
CLIENTS. The City and its affiliated Departments will provide the C pany a maximum
amount of $50,000.00 for the year 2009 to help operation of the center accor\These
rant
Cost -Sharing Partnership Budget, as detailed and made part hereby in Attachmosts
detailed in Attachment 1 will be paid by the City ona monthly basis or on aasis
directly to the Company and or the vendors of the Company, but in no event paid
by the City exceed $50,000.00. This MOU may be renewed for two (2) additear
jm'l 0�- I ac
SUBSTITUTED
As at the City's sole discretion with an annual cost to the City of an amount not to exceed
000.00.
The Provisions of this memorandum are agreed to this day
ATTEST: \ CITY OF MIAMI
By:
Priscilla A. Thompso%FO
APPROVED AS TO LEAND
CORRECTNESS:
By:
Julie O. Bru, City Attorney
of July, 2009.
By:
Pedro G. Hernandez, City Manager
APPROVED AS TO INSURANCE
REQUIREMENTS:
LeeAnn Brehm
Risk Management Director
ATTEST: M. HILL & ASSOCIATES
By: By:
Name: Marie G' 1, President & CEO
Title:
Page 2 of 3
SUBSTITUTED
ATTACHMENT 1
GRANT COST-SHARING PARTNERSHIP BUDGET
PARTNERSHIP BUDGET
Page 3 of 3
Year 1 & 2
City's Direct
% of Total
Description of Cost Share Item
(12 Months)
Investment
Expense
1,0 0 sq. ft. of office space at the Manuel Artime
1
Com unity Center for MBEC Staff &Plan Room @
$15,000
$20,052
40.1%
$16.71 q. ft. PAID TO FACILITIES
2
Parking fo 4 MBEC Personnel Year -Round
$16,640
$0
(2080x4 @$ our)
3
FullyEquipped onference/Meeting Room Space
$6,000
$0
@ $500 month
Computer Lab for Accessing the MBEC
Services (Equippour (4) Desktop
4
\sjnes�ses
Computers with Wand Internet Access
$4,800
$6,800
13.6%
@ $400 Per Monte from Federally -
funded Computers EC Staff)
cluding
Office Furniture and Equ\@)$
computers)
5
Furniture to include desks, chtorage
$5,000
$0
and display shelves,
Reception area furniture & fixtu0 per
earlease
6
Telephone and Internet Service for 4 MBEC f @
$6,600
$6,600
13.2%
$550 per month
7
Photocopy Services 40,000 copies @ $0.10 ea
$4,000
$4,000
8.0%
8
Fax Services 6,000 Faxes @ $0.25 per fax
$1,500
$1,500
3.0%
9
SecuriEy Services @ $300 month
$3,600
$0
Marketing (Design, Production & Placement of 10
10
Ads @ $500 ea. ear
$5,000
$5,000
10.0%
Quarterly Mailing & Advertising of ACCESS Miami
ii
& MBEC Events$
0
$0
2000 ieces @ $.90 each
12
Coordination of 2 Smal]/Minority business events
$4,000
$6,000
14.4%
per year @ $ 2,000 each
TOTAL VALUE OF COST -SHARE FROM CITY OF
$79,340
$49,952
100%
MIAMI
Page 3 of 3