HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: G�'—�j(Q 9
Date: 06/15/2009 Requesting Department: General Services Administration
Commission Meeting Date: 07/2009 District Impacted: 'All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution seeking an amendment to the Professional Services Agreement for the provision of
In -House Operation of Parts Facilities.
Purpose of Item:
A resolution of the Miami City Commission, authorizing the City Manager to execute an Amendment,
in substantially the attached form, to the Professional Services Agreement, between the City of Miami
and Genuine Parts Company, d/b/a NAPA Auto Parts, pursuant to Resolution No. 03-756.
Background Information:
On November 7, 2002, the Purchasing Department issued a Request for Proposals (#01-02-245) for
the provision of In -House Operation of Parts Facilities. On December 4, 2002, two (2) proposals
were received. The evaluation/selection committee ranked highest Genuine Auto Parts Company
d/b/a NAPA Auto Parts. On July 17, 2003, the Miami City Commission adopted Resolution No. 03-
136, accepting the recommendation of the City Manager and approving the findings of the
evaluation/selection committee, and authorized for the City Manager to negotiate and execute a
Professional Services Agreement ("Agreement") for a two-year period, with the option to extend for
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Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below. Subject to
Budgetary constraints.
General Account No.-
Special
o:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
If using or receiving capital funds
Grants Risk Managei
Purchasing -- Dept. Director
Chief 4'' ���� City Manager
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AGENDA ITEM SUMMARY FORM
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Subject: Resolution seeking an amendment to the Professional Services Agreement for the provision of
In -House Operation of Parts Facilities.
two (2) additional, two (2) year period, for a total annual amount not to exceed $2,500,000, for the
Department of General Services Administration and Fire -Rescue. The Agreement is scheduled to
expire on August 21, 2009. Currently, the Department of General Services Administration is
collaborating with the Department of Purchasing on issuing a formal sealed competitive
proposal/negotiation selection (i.e. Request for Proposals) process for placement of a new agreement. In
the meantime, the current Agreement requires under Provision No. 3, Option to Extend, to obtain City
Commission approval, if the Agreement is to be extended beyond the total extended term of four (4)
years. Therefore, it is respectfully recommended that the City Commission approve a month-to-month
extension of the current Agreement until issuance of the Request for Proposals (RFP), determination of
responsiveness due diligence process of submitted proposals, evaluation/selection committee and
subsequent City Manager recommendation, City Commission approval and a fully executed Agreement
with the Successful Proposer.
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