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City of Miami
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Legislation
c1J-0}l
Resolution
File Number: 09-00691
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT'), IN
SUBSTANTIALLY THE ATTACHED FORM, FOR THE PROVISION OF IN-HOUSE
OPERATIONS OF PARTS FACILITIES BETWEEN THE CITY OF MIAMI ("CITY")
AND GENUINE PARTS COMPANY, D/B/A NAPA AUTO PARTS, PURSUANT TO
REQUEST FOR PROPOSALS NO. 01-02-245 AND RESOLUTION NO. 03-756,
ADOPTED JULY 17,2003; EXTENDING THE TERM OF THE AGREEMENT ON A
MONTH-TO-MONTH BASIS SCHEDULED TO EXPIRE ON AUGUST 21, 2009,
UNDER THE SAME TERMS, CONDITIONS, AND PRICES OF THE CURRENT
AGREEMENT, UNTIL ISSUANCE OF A NEW REQUEST FOR PROPOSALS,
DETERMINATION OF THE RESPONSIVENESS DUE DILIGENCE PROCESS OF
SUBMITTED PROPOSALS, EVALUATION/SELECTION COMMITTEE AND
SUBSEQUENT CITY MANAGER RECOMMENDATION, CITY COMMISSION
APPROVAL AND AWARD, AND A FULLY EXECUTED AGREEMENT WITH THE
SUCCESSFUL PROPOSER.
WHEREAS, on November 7, 2002, the Purchasing Department issued a Request for Proposals
("RFP") No. 01-02-245 for the provision of In -House Operation of Parts Facilities; and
WHEREAS, on December 4, 2002, two (2) proposals were received and the evaluation/selection
committee ranked highest Genuine Auto Parts Company d/b/a NAPA Auto Parts; and
WHEREAS, on July 17, 2003, the Miami City Commission adopted Resolution No. 03-136,
accepting the recommendation of the City Manager and approving the findings of the
evaluation/selection committee, and authorized for the City Manager to negotiate and execute a
Professional Services Agreement ("Agreement") for a two-year period, with the option to extend for
two (2) additional, two (2) year periods, for a total annual amount not to exceed $2,500,000, for the
Department of General Services Administration and Fire -Rescue; and
WHEREAS, the Agreement is scheduled to expire on August 21, 2009; and
WHEREAS, currently, the Department of General Services Administration is collaborating with the
Department of Purchasing on issuing a formal sealed competitive proposal/negotiation selection (i.e.
RFP) process for placement of a new agreement; and
WHEREAS, in the meantime, the current Agreement requires, under Provision No. 3, Option to
Extend, to obtain City Commission approval, if the Agreement is to be extended beyond the total
City of Miami Page 1 of 2 Printed On: 6/30/2009
File Number 09-00691
extended term of four (4) years, which expires on August 21, 2009; and, therefore, it is respectfully
recommended that the City Commission hereby approve a month-to-month extension of the current
Agreement until issuance of the RFP, determination of responsive review of the proposals,
evaluation/selection committee recommendation, City Commission approval and award and a fully
executed Agreement;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized{1} to execute an Amendment to the Agreement, in
substantially the attached form, for the provision of In -House Operations of Parts Facilities between
the City of Miami ("City") and Genuine Parts Company, d/b/a NAPA Auto Parts, pursuant to RFP No.
01-02-245 and Resolution No. 03-756, adopted July 17, 2003.
Section 3. The Agreement will be on a month-to-month extension basis after the scheduled
expiration date of August 21, 2009, under the same terms, conditions, and prices of the current
agreement, until issuance of new RFP, determination of the responsiveness due diligence process of
submitted proposals, evaluation/selection committee and subsequent City Manager recommendation,
City Commission approval and award, and a fully executed Agreement with the Successful Proposer.
The City Manager may discontinue the month-to-month extension at any time.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
APPROVED AS TO M AND CORRECTNESS. -t/
JULIE O. BRU A!4�
CITY ATTORNEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 Printed On: 6/30/2009