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File Number: 09-00282
City of Miami
Certified Copy
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Enactment Number: R-09-0166
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE A MAINTENANCE
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, PURSUANT TO
CHAPTER 18, SECTION 18-86 (3)(D), WITH PRINTRAK, A MOTOROLA
COMPANY, FOR THE AUTOMATED FINGERPRINT IDENTIFICATION SYSTEM
AND OMNITRAK SYSTEMS, FOR THE DEPARTMENT OF POLICE, FOR A
THREE (3) YEAR PERIOD, COMMENCING MAY 16, 2009 THROUGH MAY 31,
2012, IN AN AMOUNT NOT TO EXCEED $25,825, FOR THE FIRST YEAR,
$26,034, ,FOR THE SECOND YEAR AND $27,342, FOR THE THIRD YEAR, FOR
A TOTAL CONTRACT AMOUNT NOT TO EXCEED $79,201; ALLOCATING
FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF THE USER
DEPARTMENTS, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT TIME OF NEED.
WHEREAS, pursuant to Resolution No. 96-627, adopted September 12, 1996, the Department
of Police purchased the Automated Fingerprint Identification System ("AFIS") equipment, from
Printrak, a Motorola company, under a sole source designation; and
WHEREAS, Resolution No. 06-0145, adopted March 9, 2006, authorized the City Manager to
execute a Maintenance and Support Agreement with Printrak, for the AFIS and Omnitrak Systems, for
a two year period commencing March 1, 2006 through February 8, 2008, at an amount not to exceed
$32,638, for the first year period and an amount not to exceed $35,299 for the second -year period;
and
WHEREAS, Resolution No. 08-0110, adopted March 13, 2008, authorized an amendment to
the agreement by providing for a decrease in the second year cost from $35,299 to $12,816, resulting
in a savings of $22,483, and extended the agreement for a third year commencing on March 16, 2008,
through May 15, 2009, in an amount not to exceed $9,376.50; and
WHEREAS, AFIS stores fingerprints in a computer readable format for rapid identification and
is invaluable to the Department of Police's investigative process; and
WHEREAS, the Department of Police desires to continue receiving maintenance and support
services from Printrak for the AFIS/Omnitrak system; and
WHEREAS, this proposed Resolution will authorize maintenance and support services for a
three-year period beginning May 16, 2009 through May 31,2012 ; and
WHEREAS, the Maintenance Agreement ("Agreement") will ensure continued on-site
maintenance and support services for the first year in the amount of $25,825, second year funding in
the amount of $26,034, and third year in the amount of $27,342, for a total contract amount not to
exceed $79,201;
City of Miami Page 1 of 2 R-09-0166
File Number: 09-00282 Enactment Number. R-09-0166
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY i.OF MIAMI, -
FLORIDA;
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The .City Manager is authorized f 1 to execute an Agreement, in substantially the
attached form, pursuant to Chapter 18, Section 18-86 (3)(d), with Printrak, for the AFIS=and Omnitrak
Systems, for the Department of Police, for a three (3) year period, commencing May 16, 2009 -through.
May 31, 2012, in an amount not to exceed $25,825, for the first year, $26,034, for the seoond year,
and $27,342., -for the third year, for a total contract°amount not to exceed $79,201. with funds .,allocated
from the various sources of funds of the user departments, subject to the availability of funds and
budgetary approval at time of need.
Section 3. This Resolution shall become effective immediately upon its adoption and the
signature of the Mayor. {2}
Date:
APRIL 2, 2009
Mover:
VICE CHAIR SPENCE-JONES
Seconder:
COMMISSIONER GONZALEZ
Vote:
AYES: 5 - COMMISSIONER GONZALEZ, SARNOFF, SANCHEZ, REGALADO AND
SPENCE-JONES
Action:
ADOPTED
Date: APRIL 7, 2009
Action: SIGNED BY THE MAYOR
I, Priscilla A. Thompson, City Clerk of the City of Miami, Florida, and keeper of the records thereof, do
hereby certify that this constitutes a true and correct copy of Resolution No. R-09-0166, with
attachments, passed by the City Commission on 4/2/2009.
June 10, 2009
Date Certified
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 R-09-0166