HomeMy WebLinkAboutSummary FormDate: 5 /-28 / 2009 Requesting Department: Purchasing
Law Department
Commission Meeting Date: 6 /-25 / 2009 District Impacted: All Matter ID No.
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Rescission of Award to JAM Environmental & Vacuum Services. LLC; and, Award to World
Petroleum Corp. for Invitation for Bid 110051,2 for Waste Oil. Antifreeze, Non -Hazardous Petroleum
Impacted Products, Collection, Disposal and Recycling, Citywide.
Purpose of Item:
The nature of this item is to rescind the award to JAM Environmental & Vacuum Services, LLC for
failure to honor their pricing for the provision of Waste Oil, Antifreeze, Non -Hazardous Petroleum
Impacted Products, Collection, Disposal and Recycling, Citywide, and award of the bid to World
Petroleum Corp., the second lowest responsive and responsible bidder, for an initial contractual period
of two (2) years with options for renewal for two (2) additional one year periods. Allocating funds
from the various sources of funds from the user departments and agencies, authorizing said services as
needed, subject to availability of funds and budgetary approval at the time of need.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by Department
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
If using or receiving capital funds
Grants Risk Managen
Purchasing -, G` "L.- �'� vl4t. Director
Chief City Manager_
Page 1 of 2
AGENDA ITEM SUMMARY FORM
FILE ID:
Date: 5 /-28 / 2009 Requesting Department: Purchasing
Law Department
Commission Meeting Date: 6 /-25 / 2009 District Impacted: All Matter ID No.
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Rescission of Award to JAM Environmental & Vacuum Services. LLC; and, Award to World
Petroleum Corp. for Invitation for Bid 110051,2 for Waste Oil. Antifreeze, Non -Hazardous Petroleum
Impacted Products, Collection, Disposal and Recycling, Citywide.
Purpose of Item:
The nature of this item is to rescind the award to JAM Environmental & Vacuum Services, LLC for
failure to honor their pricing for the provision of Waste Oil, Antifreeze, Non -Hazardous Petroleum
Impacted Products, Collection, Disposal and Recycling, Citywide, and award of the bid to World
Petroleum Corp., the second lowest responsive and responsible bidder, for an initial contractual period
of two (2) years with options for renewal for two (2) additional one year periods. Allocating funds
from the various sources of funds from the user departments and agencies, authorizing said services as
needed, subject to availability of funds and budgetary approval at the time of need.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by Department
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
If using or receiving capital funds
Grants Risk Managen
Purchasing -, G` "L.- �'� vl4t. Director
Chief City Manager_
Page 1 of 2
On March 26, 2009, the Miami City Commission awarded an Invitation to Bid (No. 110051,2) to JAM
Environmental & Vacuum Services, LLC, pursuant to Resolution No. R-09-0141, for the procurement
of Waste Oil, Antifreeze, Non -Hazardous Petroleum Impacted Products, Collection, Disposal and
Recycling, on a citywide, as needed contractual basis, for an initial contract period of two (2) years, with
the option to renew for two (2) additional one (1) year periods. JAM Environmental & Vacuum
Services, LLC experienced difficulty honoring contractual prices due to the increased costs of insurance
premiums. As a result, the Purchasing Department is recommending rescission of award to JAM
Environmental & Vacuum Services, LLC and award to World Petroleum Corp., the second lowest
responsive and responsible bidder per bid specifications. Allocating funds from the various departments,
General Operating Budget or other sources of funds as may become available and subject to budgetary
approval at the time of need. The approximate total annual spend being $50,000.00.
Page 2 of 2