HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
i 4,a FILE ID: 9 -- C1120 5 t
Date: 4/13/2009 Requesting Department: ITD
Law Department
Commission Meeting Date: 5/28i 2009 District Impacted: Matter ID No.
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item 09-424
❑ Other
Subject: Agreement between the City of Miami and Daystar Computer Systems Inc. a/k/a Daystar Inc.
("Daystar") for Legistar Software Support and Associated Maintenance Support Services
Purpose of Item:
Authorize the City Manager, to negotiate and execute an agreement with Daystar for the software and
associated maintenance support services related to the Legistar System used by the Clerk's Office for
four years, at an annual cost of $24,629.00, subject to annual increases in an amount not to exceed
three percent (3%) for each fiscal year, at a proposed annual cost of $24,629.00 for Fiscal Year 2009-
2010; not to exceed $30,000.00 for Fiscal Year 2010-2011; not to exceed $35,000.00 for Fiscal Year
2011-2012; and not to exceed $40,000.00 for Fiscal Year 2012-2013.
Background Information:
jPursuant to Resolution No. 01-595 adopted June 14, 2001, the City Commission selected Daystar to
provide the comprehensive legislative information and research system known as the Legistar System
to the City and authorized the City Manager to negotiate and execute an agreement to purchase the
a
Legistar System from Daystar and for associated maintenance support services. Thereafter, the qty
Commission adopted Resolution No. 05-0288 on May 12, 2005, that authorized additional system
upgrades and associated maintenance support services for the Legistar System through Fiscal Year
2008-2009 with Daystar. The City Manager recommends continuing services with Daystar for�.-'
software support and associated maintenance support.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.251000.546000.0000.00000
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
If using or receiving capital funds
Grants Risk Management
Purchasin
g � Dept. Director
Chief City Manager
ifrs <ea
E•3 `)