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Legislation Miami, FL 33133
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Resolution
File Number: 09-00494
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE A SOFTWARE SUPPORT
AGREEMENT AND ADDENDUM THERETO (COLLECTIVELY, "AGREEMENT'), IN
SUBSTANTIALLY THE ATTACHED FORM(S), WITH DAYSTAR COMPUTER
SYSTEMS INC., AN ILLINOIS CORPORATION, ("DAYSTAR"), FOR SOFTWARE
SUPPORT SERVICES AND ASSOCIATED MAINTENANCE SUPPORT SERVICES
FOR THE LEGISTAR SYSTEM FOR THE CITY CLERK'S OFFICE, FOR A
ONE-YEAR TERM COMMENCING JUNE 1, 2009 UNTIL MAY 30, 2010, WITH
OPTIONS TO RENEW FOR UP TO THREE (3) ADDITIONAL ONE-YEAR TERMS,
AT A PROPOSED COST FOR THE ANNUAL SOFTWARE SUPPORT FEE
AMOUNT OF TWENTY-FOUR THOUSAND, SIX HUNDRED AND TWENTY-NINE
DOLLARS ($24,629), FOR UNLIMITED SOFTWARE SUPPORT SERVICES, WITH
ANY RENEWAL TERM AMOUNTS SUBJECT TO ANNUAL INCREASES IN AN
AMOUNT NOT TO EXCEED THREE PERCENT (3%), FOR SOFTWARE
SUPPORT FEES EACH RENEWAL TERM, AND SUBJECT TO BUDGETARY
APPROVAL AT TIME OF NEED; APPROPRIATING FUNDS FOR SYSTEM
UPGRADES FROM VARIOUS CAPITAL IMPROVEMENT PROJECT ACCOUNTS
AND STRATEGIC FUNDS; ALLOCATING FUNDS FOR MAINTENANCE
SUPPORT, FROM THE OPERATING BUDGET OF THE DEPARTMENT OF
INFORMATION TECHNOLOGY PROJECT ACCOUNT NO.
00001.251000.546000.0000.00000, FOR THE INITIAL TERM ; FURTHER
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO EXECUTE ANY
SUBSEQUENT AMENDMENTS, AFTER CONSULTATION WITH THE CITY
ATTORNEY, FOR SAID PURPOSE.
WHEREAS, pursuant to Resolution No. 01-595, adopted June 14, 2001, the City Commission
selected Daystar, Inc. (a/k/a Daystar Computer Systems, Inc.) to provide the comprehensive
legislative information and research system known as the Legistar System to the City of Miami ("City")
and authorized the City Manager to negotiate and execute an agreement to purchase the Legistar
System from Daystar and for associated maintenance support services; and
WHEREAS, pursuant to Resolution No. 05-0288, adopted May 12, 2005, the City Commission
authorized additional system upgrades and associated maintenance support services for the Legistar
System through Fiscal Year 2007-2008 with Daystar, Inc.(a/k/a Daystar Computer Systems, Inc.); and
WHEREAS, the City Manager, the City Clerk's Office, and the City's Information Technology
Department are requesting that the software support services and associated maintenance support
services for the Legistar System be continued with Daystar Computer Systems, Inc., an Illinois
corporation, for a new one-year term to commence June 1, 2009 through May 30, 2010, with options
to renew for up to three (3) additional one-year terms;
City of Miand Page 1 of 2 Printed On: 5/15/2009
File Number 09-00494
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution area adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized{1} to execute a Software Support Agreement and
Addendum thereto (collectively, the "Agreement"), in substantially the attached form(s), with Daystar
Computer Systems, Inc., an Illinois corporation ("Daystar") for software support services and
associated maintenance support services for the Legistar System for the City Clerk's Office, for a
one-year term commencing June 1, 2009 until May 30, 2010, with options to renew for three (3)
additional one-year terms, at a proposed cost for the annual software support fee amount of
twenty-four thousand, six hundred and twenty-nine dollars ($24,629), for unlimited software support
services, with any renewal term amounts subject to annual increases for software support fees, in an
amount not to exceed three percent (3%) for each renewal term, and subject to budgetary approval at
time of need, with funds appropriated from various Capital Improvement Project Accounts and
Strategic Funds and allocating funds for maintenance support from the operating budget of the
Department of Information Technology Project Account No. 00001.251000.546000.0000.00000, for
the initial term.
Section 3. The City Manager is further authorized{1} to negotiate and to execute subsequent
amendments, if any, after consultation with the City Attorney, for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
APPROVED AS TO FORM AND CORRECTNESS:
r
JULIE O. B
CITY ATTORNEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 Printed On: 5/15/2009