HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
L � p �-J
FILE ID: 0 9` 0 0 -7 p lS
Date: 4/15/2009 Requesting Department: Purchasing
Commission Meeting Date: 5/28/2009 1District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Photographic Film, Citywide, IFB 131107
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a term contract for the procurement of Photographic Film,
Citywide, with HPI International Inc., for an initial contractual period of one (1) year with options for
renewal for three (3) additional one year periods, on an as needed, when needed basis, under IFB
131107, Allocating funds from the various sources of funds from the user departments and agencies,
authorizing said services as needed, subject to availability of funds and budgetary approval at the time
of need.
Background Information:
The City of Miami has a need to procure Photographic Film, Citywide. On March 6, 2009, the
Purchasing Department issued an Invitation for Bid (IFB No. 131107). As required by the
Procurement Code, the IFB was advertised and issued on-line. On March 16, 2009, at the bid
opening, one (1) bid was submitted, and the bid has been tabulated. The Purchasing Department is
recommending award to HPI International Inc., the sole responsive and responsible bidder, per bid
specifications. The estimated annual contract amount is $16,000.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No.-
Special
o.Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
If using or receiving capital funds
Grants
Chi
Final Approvals
(SIGN AND DATE)
Budget
Risk Management
U
Dept. Director
W991".9 City Manager
Page 1 of I