HomeMy WebLinkAboutSummary Form01�":;� AGENDA ITEM SUMMARY FORM
r - FILE ID:
Date: 4/1/2009 Requesting Department:
Commission .Meeting Date:S_/14/2009 District Impacted:.
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
ITD
Law Department
Matter ID No.
Subject: Authorizingthe e Li Manager to execute an Enterprise Enrollment AEreement with Microsoft Corporation. or its
contracting affiliate.
Purpose of Item:
A Resolution, with attachment(s), authorizing the City Manager to execute an Enterprise Enrollment Agreement, in
substantially the attached form, with Microsoft Corporation or its contracting affiliate, for Large Account Reseller for
Microsoft Software, Licenses and Maintenance, under existing State of Florida' Contract No. 252-001-09-1, effective until
March 31, 2012, subject to further extensions or replacement contracts by the State of Florida, at an estimated first year
cost of $570,000.00; with the remaining years subject to cost adjustments based upon the addition of new PC workstations
and servers; allocating funds from existing Capital Improvement Project accounts, existing grants, and from the operating
budgets of various departments citywide subject to budgetary approval, and the Law Enforcement Trust Fund, as such
funds are approved by the Chief of Police and are in compliance with the United States Department of Treasury and
Justices, "Guide to Equitable Sharing."
Background Information:
SEE PAGE 2 OF THE AGENDA ITEM SUMMARY FORM
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: various
Special Revenue Account No: various
CIP Project No: various
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE
CIP
Budget
Risk Management,
Dept. Director_
City Manager
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AGENDA ITEM SUMMARY FORM
Background -Information:
The Microsoft Enterprise Enrollment Agreement (EA) is an umbrella software licensing agreement,
between Microsoft Corporation, or its contracting affiliate, and the City of Miami, which .allows the
deployment of the most current version of Microsoft software products; including, but not limited to:
Office Suite (Word, Excel, PowerPoint, Access, Outlook, Internet Explorer, Publisher, and New
Meeting), desktop operating system software (Windows XP,Windows Vista and future versions), server
operating systems software and applications (e.g., Windows Standard Server, Windows Enterprise
Server, SQL, Exchange, Sharepoint etc.) and Client Access Licenses (CALs facilitate desktop
interaction with server based software).
The Microsoft Enterprise Enrollment Agreement provides volume -pricing benefits with a simpler per
unit licensing arrangement. By entering into this agreement with Microsoft, or its contracting affiliate,
the City benefits in the following ways: (1) reduction of overall computing costs (including software
support and training costs) by standardizing on the same software versions; (2) improvement in
information sharing and communications across the organization; (3) consistent platform deployment for
custom applications; (4) significant reduction in the financial risks for non-compliance with the
licensing; (5) reduction in desktop/server maintenance costs; (6) simplification of the budgeting process
for technology software upgrades by providing consistent annual cost per unit; (7) reduction in the costs
associated with the procurement process because of the elimination of individual software acquisition;
(8) protection to the City from price increases on the listed products for the term of the agreement, and
provides volume pricing. The continued use of the Microsoft Enterprise Enrollment Agreement would
serve to reduce the overall costs associated with the City's software infrastructure while at the same time
ensuring that the City's workforce has access to the latest advancements in software technology.
The Microsoft Enterprise Enrollment Agreement is provided by the Microsoft Corporation, or its
contracting affiliate under the existing State of Florida Contract No. 252-001-09-1. This agreement will
be provided at an estimated total first year cost not to exceed $570,000.00. At the end of the year, a
"true -up" audit will be performed and the additional appropriate licensing fee will be paid for the
additional machines deployed.
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