HomeMy WebLinkAboutExhibitOMB Approval Number: 2506-0180
(Expiration Date: 9/30/2009)
Substantial Amendment to the Consolidated Plan 2008 Action Plan for the
Homelessness Prevention and Rapid Re -Housing Program (HPRP)
Grantees eligible to receive funds under the Homelessness Prevention and Rapid Re -
Housing Program (HPRP) are required to complete a substantial amendment to their
Consolidated Plan 2008 Action Plan. This form sets forth the required format for this
substantial amendment. A completed form is due to HUD within 60 days of the
publication of the HUD HPRP notice.
To aid grantees in meeting this submission deadline, the HPRP Notice reduces the
requirement for a 30 -day public comment period to no less than 12 calendar days for this
substantial amendment. With this exception, HPRP grantees are required to follow their
Consolidated Plan's citizen participation process, including consultation with the
Continuum of Care (CoC) in the appropriate jurisdiction(s). Grantees are also required to
coordinate HPRP activities with the CoC's strategies homeless prevention and ending
homelessness. To maximize transparency, HUD
post its substantial amendment materials on the
are developed.
A complete submissWfi contains the following
1) A signed
2) A compl,
3) Signed
For additional info"n at�ioti r a_f%.
c g the IPR
Resource Exchange w e This
HPRP resources develop l v HW' i to
ommends that each grantee
46al website as the materials
HPRP certifications.
m, visit the HUD Homelessness
.1 be regularly updated to include
assistance providers.
The information collection required ntg contained in this application have been submitted to the Office of
Management and Budget (OMB) for review under the Paperwork Reduction Act of 1995 (44 U.S.C. 3501-
3520). This agency may not collect this information, and you are not required to complete this form, unless
it displays a currently valid OMB control number.
Information is submitted in accordance with the regulatory authority contained in each program rule. The
information will be used to rate applications, determine eligibility, and establish grant amounts.
Public reporting burden for this collection of information is estimated to be 16 hours, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. This information is required to obtain benefits. To
the extent that any information collected is of a confidential nature, there will be compliance with Privacy
Act requirements. However, the substantial amendment to the Consolidated Plan 2008 Action Plan does not
request the submission of such information.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil
penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
HUD -40119
Substantial Amendment to the Consolidated Plan 2008 Action Plan for the
Homelessness Prevention and Rapid Re -Housing Program (HPRP)
A. General Information
Grantee Name
City of Miami
Name of Entity or
$3,392,918
Department
Department of Community Development
Administering Funds
HPRP Contact Person
(person to answer questions
George Mensah
about this amendment and
HPRP)
Title
Director
Address Line 1
444 SW 2nd Avenue, 2 ftor
Address Line 2
City, State, Zip Code
Miami, Fl, 33130
Telephone
05-416-1978
Fax
5--411-6-..2090 `
Email Address A. �.
ez ah mei ov.com
Authorized Official,*'-'
``
(if different from Co� :, =
G ernandez
Person) '
Title
an ger
Address Line 1
35 aiiAi eric rive
'
Address Line 2F
f
City, State, Zip Code
ami, F`s 33133
Telephone
(305)250-5400
Fax
(305)250-5410
Email Address
pvh@miamigov.com
Web Address where this
www.miamigov.com/communitydevelopment/pages/Reports
Form is Posted
Amount Grantee is Eligible to Receive*
$3,392,918
Amount Grantee is Requesting
$3,392,918
*Amounts are available at http://www.hud.gov/recovery lLomelesspreventrecov.xls
HUD -40119
Substantial Amendment to the Consolidated Plan 2008 Action Plan for the
Homelessness Prevention and Rapid Re -Housing Program (HPRP)
B. Citizen Participation and Public Comment
1. Briefly describe how the grantee followed its citizen participation plan
regarding this proposed substantial amendment (limit 250 words).
Response:
The City of Miami strictly followed its Citizen Participation Plan in accordance
with 24 CFR part 91, except that enforced a 12 -day minimum comment period
requirement as allowed by FR -5307-N-01.
The City duly advertised a 15 -day comment period to provide City residents with
an opportunity to submit written comments and views on the proposed uses of
HPRP funding. The comment period was advertised in the Miami Herald on April
29, 2009. The review period started on April 29, 2009 and ended on May 13, 2009.
The advertisement included a brief summary gf�e item, the location of the item
for public review, the commencement and ening Aates of the comment period,
information on how to submit written comme", ane date the item was going to
be presented to City Commission for approval
A public he g, in front of the City Commsion, ince erence to the substantial
amendment o the F�'Y _ - annual Actioralan wso�advertised in the Miami
Herald on 12 ��The public �ce w's .� sted at list fourteen days prior
�:
to the pub il`ucludedo place, date, time and purpose of the
hearing and/11r6- r tedpens mould rive more information about the
hearings pp os M n zt¢�.
The public -lie' j 1*t0ocaWnwas
places n 'Play, 14,1200'9 at City Hall (3500 Pan American
Drive, Miami, F1. accessible to persons with disabilities and
translation servic for no gs-speki persons were available as requested.
2. Provide the appropriate response regarding this substantial amendment by
checking one of the following options:
❑ Grantee did not receive public comments.
® Grantee received and accepted all public comments.
❑ Grantee received public comments and did not accept one or more of the
comments.
3. Provide a summary of the public comments regarding this substantial
amendment. Include a summary of any comments or views not accepted and
the reasons for non-acceptance.
Res op nse:
To be completed at end of public comment period
HUD -40119
Substantial Amendment to the Consolidated Plan 2008 Action Plan for the
Homelessness Prevention and Rapid Re -Housing Program (HPRP)
C. Distribution and Administration of Funds
Reminder: The HPRP grant will be made by means of a grant agreement executed by HUD
and the grantee. The three-year deadline to expend funds begins when HUD signs the grant
agreement. Grantees should ensure that sufficient planning is in place to begin to expend
funds shortly after grant agreement.
1. Check the process(es) that the grantee plans to use to select sub grantees. Note
that a sub grantee is defined as the organization to which the grantee provides
HPRP funds.
N Competitive Process
❑ Formula Allocation
® Other (City will carry on certain homelc
implement an informal process to
eligible for HPRP funding.)
2. Briefly desefibe to process(es)
words).
The City olart to
those thalqua(ify
them to submin'_,
qualifications and
applicants must pi
usage of the Homy
considered as part
activities and/or
providers of services
above (limit 250
ocess for not-for-profit agencies
vss prevention or similar services to
till reach out to agencies and request
e City will carefully evaluate the
r -profit agencies that apply. All
of Miami limits. Familiarity with the
tion System (HMIS) will be
The City may elect to use an informal process and allocate HPRP monies to
agencies located within City limits that have direct experience and a proven record
of accomplishments in dealing with the homeless or other at -risk population. Such
agencies must administer homeless programs or must provide case management or
have experience in establishing housing stability plans for their clients. Familiarity
with the usage of the Homeless Management Information System (HMIS) shall be
considered as part of the selection criteria.
In addition, the City may decide to carry on certain activities through its
Neighborhood Enhancement Team (NET) offices. The NET offices are located
strategically throughout the City and can serve as easy -to -access centers for persons
and families who are on the verge of homelessness and looking for assistance.
4 HUD -40119
Substantial Amendment to the Consolidated Plan 2008 Action Plan for the
Homelessness Prevention and Rapid Re -Housing Program (HPRP)
3. Briefly describe the process the grantee plans to use, once HUD signs the grant
agreement, to allocate funds available to sub grantees by September 30, 2009,
as required by the HPRP Notice (limit 250 words).
Response:
The process for selecting sub -grantees is explained in question #2 above. Once sub -
grantees are selected, the City will engage in budget and program negotiations and
will work with the sub -grantees to ensure that program goals are met. The City will
ensure that agencies have the capacity to provide the services and will work with
sub -grantees to meet the objectives of the HPRP.
The City will enter into sub -recipient agreements to carry out the activities allowed
by the HPRP. The agreement will reference the enabling legislation of the program
as well as the notice outlining the program parameters. In addition, the agreement
will be submitted for approval at a City of Mix ommission at a public hearing.
Such sub -recipient agreement may be renewable o�` yearly basis based on the
agency's performance. Fiscal procedures requ epi der the HPRP will be followed
and funds shall be available to sub -grantees by temb� „3 °2009
4. Describe the grante' ` lan.r ensuri g t ef`ecjive land timely use of HPRP
grant fund ,on NOW aactivities as' line heHPRP Notice. Include a
�»
descrip n bfjhow h k; nt a plant � oversee and monitor the
admini�a �► pan sP,9f,W*nr ds, as well as those used by its sub
The City believe mat gthe effecliveh d timely use of HPRP grant funds
on eligible activit' s es 'f soli -recipients with expertise and capacity in
managing similar rdgra s `' to thin end Xie City's approach targets not-for-profit
agencies that have e c pac ty an',,.. xp rtise to handle the demands of the HPRP.
The City will work wienc. at currently have homeless or other at -risk
population as clients and that have the capacity to properly manage an increased
number of clients. This will allow the City to quickly and effectively start utilizing
HPRP funds with a minimal transition time, as these organizations should be ready
to implement City programs under the HPRP.
The City will comply with all HPRP reporting requirements by hiring or
designating a staff person to oversee the collection of data and reporting on a
monthly and quarterly basis. Benchmarks will be set in place to ensure the timely
expenditure of HPRP funds and for meeting reporting requirements. In addition,
the City will conduct at a minimum one semi-annual on-site monitoring for
compliance with contractual, administrative, financial, and internal control
guidelines.
HUD -40119
Substantial Amendment to the Consolidated Plan 2008 Action Plan for the
Homelessness Prevention and Rapid Re -Housing Program (HPRP)
D. Collaboration
1. Briefly describe how the grantee plans to collaborate with the local agencies
that can serve similar target populations, which received funds under the
American Recovery and Reinvestment Act of 2009 from other Federal
agencies, including the U.S. Departments of Education, Health and Human
Services, Homeland Security, and Labor (limit 250 words).
Response:
On April 21, 2009, the City organized a round table session with other local
jurisdictions, including Miami -Dade County and the Homeless Trust. The purpose
of the meeting was to bring together local governments within county boundaries
that will be receiving HPRP funding and may be serving the same target
population. The meeting was organized to discuss programs and possible
collaboration efforts that would ensure proper coordination of program delivery
while attempting to avoid duplication of sere es (i IIMIS data coordination with
all Continuum of Care providers in South Flo ) session was an opportunity
for municipalities to share knowledge and ideas best ''" ,es of HPRP funding. In
addition, as the Homeless Trust oversees theCont e, most local
governments adthe opportunity to fid out ifo W ation about not-for-profit
agencies currently opera— �av�thin the M nt u�u � Care Information that is
important as.,muna.palx(ies work -tow' their respective HPRP plans of
action.a
2. Briefly
(limit 250
ate with appropriate
regarding HPRP activities
Response: ,J J
The Miami -Dade un' omelesLnt
ust is a county organization that serves as the
link between the five kcal nti,. jurisdictions, including the City of Miami,
and multiple systems of care that also represent various sub -populations impacted
by homelessness. The Homeless Trusts implements the Continuum of Care plan
which delineates a comprehensive strategy for the delivery and coordination of
homeless housing and services for the entire county. This Continuum of Care is
comprised of temporary care (emergency housing), primary care (transitional
housing), case management services, and advance care (permanent) supportive
housing. All these services are in line with the uses of HPRP funding.
Under the Continuum of Care agreement, the City of Miami does not operate any
homeless facilities as those services are provided by the county on behalf of the
City. The City is looking to support the already established system of service and
support for homeless individuals. The City will work with the Homeless Trust to
ensure that HPRP funds are utilized to enhance the capacity and availability of
services currently being offered.
6 HUD -40119
Substantial Amendment to the Consolidated Plan 2008 Action Plan for the
Homelessness Prevention and Rapid Re -Housing Program (HPRP)
3. Briefly describe how. HPRP grant funds for financial assistance and housing
relocation/stabilization services will be used in a manner that is consistent with
the grantee's Consolidated Plan (limit 250 words).
Response:
The implementation of the HPRP program is expected to occur starting fiscal year
2009. The current Consolidated Plan ends on September 30, 2009. As such, the
City of Miami is in the process of drafting its new Consolidated Plan for FY 2009-
2013 which includes new programs the City is currently implementing to assist the
homeless population. This will ensure that HPRP will be consistent with the
Consolidated Plan.
The City of Miami Homeless Assistance Progr recently was awarded a new
grant from the Homeless Trust to extend the itnpac fits current effective
operations through increased outreach and holing -ices. ces. This uses of this
funding include: ,: _1
■ Assistifig in housing search and
■ Ider 0v$c sing` and services ugh e= -development of new resources
HUD requires the granteeteso orrileteEthe follovyrg table so that participants in the citizen
participation process may e gr�atee/pre m
'inary estimated amounts for various
HPRP activities. Enter the es fated b. et amounts for each activity appropriate
in the a ro riate
column and row. The grantee will be required to report actual amounts in subsequent
reporting.
HPRP Estimated Budget Summary
Homelessness
Prevention
Rapid Re-
housing
Total Amount
Budgeted
Financial Assistance]
$1,696,500
$678,500
$2,375,000
Housing Relocation and
Stabilization Services
$500,000
$198,272
$698,272
Subtotal
(add previous two rows)
$2,196,500
$876,772
$3,073,272
7 HUD -40119
Substantial Amendment to the Consolidated Plan 2008 Action Plan for the
Homelessness Prevention and Rapid Re -Housing Program (HPRP)
Data Collection and Evaluation
$150,000
Administration (up to 5% of allocation)
$169,646
Total HPRP Amount Budgeted
$3,392,918
'Financial assistance includes the following activities as detailed in the HPRP Notice:
short-term rental assistance, medium-term rental assistance, security deposits, utility
deposits, utility payments, moving cost assistance, and motel or hotel vouchers.
2Housing relocation and stabilization services include the following activities as detailed in
the HPRP Notice: case management, outreach, housing search and placement, legal
services, mediation, and credit repair.
3Data collection and evaluation includes costs assoc
homeless management information systems for pw
counts of homeless persons and analyzing patterns
4This amount must
"Amount Grantee
By signing thisapplibat
certifications and, (2)
,VU
of my knowledge
resulting terms if I accel
statements or claims ma;
Code, Title 218, Section
Signature/Authorized Official
Title
aunt entered in the' on
s�
a
0
rth operating HUD -approved
�llecting unduplicated
3fRP funds.
Section A titled
tthe statements contained in the list of
rein are true, complete, and accurate to the best
iced -assurances and agree to comply with any
awareiatny false, fictitious, or fraudulent
roinal, pivil, or administrative penalties. (U.S.
Date
8 HUD -40119