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HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM Law Department Matter ID No. 3 k ,. ��'" FILE ID• 001-00W3 Date: March 27, 2009 Requesting Department: Capital Improvements Commission Meeting Date: 4/23/09 District(s) Impacted: ❑l ❑2 ®3 R4E]5 Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other Subject: Resolution authorizing the City Manager to enter into an Agreement with Leo A. Daly to provide Architectural and Engineering Services for the Stadium Site Parking Project, B-30648, in the not to exceed amount of $4,900,000. Purpose of Item: To accept the recommendation of the City Manager to approve the findings of the Evaluation Committee's ranking pursuant to RFQ No. 08-09-017, and to authorize the City Manager to enter into a Professional Services Agreement with the highest ranked firm, Leo A. Daly, to provide Architectural and Engineering design and support services during construction for the Stadium Site Parking Project, B-30648, in the not to exceed amount of $4,900,000. Background Information: The Department of Capital Improvements Program (CIP) issued a Request for Qualifications (RFQ) on November' 12, 2008, to select a qualified firm to provide comprehensive Architectural and Engineering services for the Stadium Site Parking Project. On December 9, 2008, nineteen (19) submittals were received in response to the! RFQ. An Evaluation Committee (Committee) met on February 4, 2009 to review and develop a shortlist of the most qualified firms. The seven (7) shortlisted firms were Leo A. Daly, PGAL, Spillis Candela DMJM, Rodriguez & Quiroga, Bermello Ajamil & Partners, Wolfberg Alvarez & Partners and Arquitectonica. The Committee requested that the seven (7) shortlisted firms respond to questions during a twenty (20) minute question and answer session conducted with each firm on December 18, 2009. The shortlisted firms were given an opportunity to provide answers to a series of structured and unstructured questions and each was able to present their team's experience and capabilities in the allotted timeframe. ...Continued Budget Impact Analysis NO Is this item related to revenue? YES Is this item an expenditure? If so, please identify funding source below. General Account No: Special Revenue Account No: CIP Project No: B-30648 NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? Start Up Capital Cost: Maintenance Cost: Total Fiscal Impact: $4,900,000 CIP Final Approvals (SIGN AND DATE) Budget. If using or receiving capital funds Grants N/A Risk M Purchasing / N/A Dept. 1; Chief M Page 1 of 2 Based on their responses, the Committee ranked the firms in the following order: (1) Leo A. Daly, (2) PGAL and (3) Rodriguez & Quiroga. Attached is the current draft agreement and a not to exceed amount of $4,900,000 has been established. This resolution authorizes the City Manager to enter into an agreement, with attachment, subject to such other insertions, changes, and provisions as deemed necessary and appropriate by the City Manager after consultation with the City Attorney, in the not to exceed amount of $4,900,000. Page 2 of 2 Project Manager: Robert Fenton