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Legislation
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VP
Resolution
File Number: 09-00282
City Half
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE A MAINTENANCE
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, PURSUANT TO
CHAPTER 18, SECTION 18-86 (3)(D), WITH PRINTRAK, A MOTOROLA
COMPANY, FOR THE AUTOMATED FINGERPRINT IDENTIFICATION SYSTEM
AND OMNITRAK SYSTEMS, FOR THE DEPARTMENT OF POLICE, FOR A
THREE (3) YEAR PERIOD, COMMENCING MAY 16, 2009 THROUGH MAY 31,
2012, IN AN AMOUNT NOT TO EXCEED $25,825, FOR THE FIRST YEAR,
$26,034, FOR THE SECOND YEAR AND $27,342, FOR THE THIRD YEAR, FOR A
TOTAL CONTRACT AMOUNT NOT TO EXCEED $79,201; ALLOCATING FUNDS
FROM THE VARIOUS SOURCES OF FUNDS OF THE USER DEPARTMENTS,
SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT
TIME OF NEED.
WHEREAS, pursuant to Resolution No. 96-627, adopted September 12, 1996, the
Department of Police purchased the Automated Fingerprint Identification System ("AFIS") equipment,
from Printrak, a Motorola company, under a sole source designation; and
WHEREAS, Resolution No. 06-0145, adopted March 9, 2006, authorized the City Manager to
execute a Maintenance and Support Agreement with Printrak, for the AFIS and Omnitrak Systems, for
a two year period commencing March 1, 2006 through February 8, 2008, at an amount not to exceed
$32,638, for the first year period and an amount not to exceed $35,299 for the second -year period;
and
WHEREAS, Resolution No. 08-0110, adopted March 13, 2008, authorized an amendment to
the agreement by providing for a decrease in the second year cost from $35,299 to $12,816, resulting
in a savings of $22,483, and extended the agreement for a third year commencing on March 16,
2008, through May 15, 2009, in an amount not to exceed $9,376.50; and
WHEREAS, AFIS stores fingerprints in a computer readable format for rapid identification and
is invaluable to the Department of Police's investigative process; and
WHEREAS, the Department of Police desires to continue receiving maintenance and support
services from Printrak for the AFIS/Omnitrak system; and
WHEREAS, this proposed Resolution will authorize maintenance and support services for a
three-year period beginning May 16, 2009 through May 31, 2012; and
WHEREAS, the Maintenance Agreement ("Agreement") will ensure continued on-site
maintenance and support services for the first year in the amount of $25,825, second year funding in
City of Miami Page I oft Printed On: 3/19/2009
File Number: 09-00282
the amount of $26,034, and third year in the amount of $27,342, for a total contract amount not to
exceed $79,201;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA;
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized {1} to execute an Agreement, in substantially the
attached form, pursuant to Chapter 18, Section 18-86 (3)(d), with Printrak, for the AFIS and Omnitrak
Systems, for the Department of Police, for a three (3) year period, commencing May 16, 2009 through
May 31, 2012, in an amount not to exceed $25,825, for the first year, $26,034, for the second year,
and $27,342, for the third year, for a total contract amount not to exceed $79,201, with funds
allocated from the various sources of funds of the user departments, subject to the availability of
funds and budgetary approval at time of need.
Section 3. This Resolution shall become effective immediately upon its adoption and the
signature of the Mayor. {2}
APPROVED AS TO FORM AND CORRECTNESS:
JULIE O. BRU Q��
CITY ATTORNEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.
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